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payroll:maintenance:leaveaccounttransaction:employeesubstitute

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payroll:maintenance:leaveaccounttransaction:employeesubstitute [2020/05/07 21:21] – emorenopayroll:maintenance:leaveaccounttransaction:employeesubstitute [2025/05/27 16:50] (current) – emoreno
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   * Employee leave transmittals and substitute pay (extra duty) transmittals.   * Employee leave transmittals and substitute pay (extra duty) transmittals.
-    * If creating a substitute transmittal and the employee is split-funded, multiple budget codes are displayed from the employee's distribution record for the substitute. Distribute the substitute's pay according to the percentage shown on the employee's distribution, or manually change the codes to be expensed. The workers’ compensation code associated with the employee populates the extra duty transmittal for the substitute. If no workers’ compensation code is available for the employee and one is in the substitute’s record, that workers’ compensation code is used. If neither the employee nor the substitute has a workers’ compensation code on his Job Info tab, the workers’ compensation code is not populated. The **Apply 457** flag is selected automatically on the substitute extra duty transmittal if the substitute has a deduction code with a deduction type of D1 or D2 on the Maintenance > Staff Job/Pay Data > Deductions tab.+    * If creating a substitute transmittal and the employee is split-funded, multiple budget codes are displayed from the employee's distribution record for the substitute. Distribute the substitute's pay according to the percentage shown on the employee's distribution, or manually change the codes to be expensed. The workers’ compensation code associated with the employee populates the extra duty transmittal for the substitute. If no workers’ compensation code is available for the employee and one is in the substitute’s record, that workers’ compensation code is used. If neither the employee nor the substitute has a workers’ compensation code on his Job Info tab, the workers’ compensation code is not populated. The **FICA Alternative** flag is selected automatically on the substitute extra duty transmittal if the substitute has a deduction code with a deduction type of D1 or D2 on the Maintenance > Staff Job/Pay Data > Deductions tab.
     * The **Leave Used** field indicates the days or hours that the employee is absent and is used to create the employee absence leave record. You cannot change the information here if it has been processed.\\  **Note**:  When entries are made to this tab for the employee and associated substitute, extra duty transmittals are created automatically for the substitute.     * The **Leave Used** field indicates the days or hours that the employee is absent and is used to create the employee absence leave record. You cannot change the information here if it has been processed.\\  **Note**:  When entries are made to this tab for the employee and associated substitute, extra duty transmittals are created automatically for the substitute.
       * If changes are made to the extra duty transmittal amount for the substitute, and the pay date for the employee has not been processed, the amount changes the employee's leave transaction to reflect the change in the amount paid to the substitute.       * If changes are made to the extra duty transmittal amount for the substitute, and the pay date for the employee has not been processed, the amount changes the employee's leave transaction to reflect the change in the amount paid to the substitute.
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 ====Maintain employee leave and substitute pay data:==== ====Maintain employee leave and substitute pay data:====
  
-^Retrieve an existing record.|++Search for a record.|{{page>general:hr_retrieveemployeedemo}}++|+^Retrieve an existing record.|{{page>general:hr_retrieveemployeedemo}}|
  
  
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 ^Pay Date|Click {{:images:dropdown.gif|Drop-down Arrow}} to select the pay date for the employee. This pay date does not have to be the same as the substitute pay date. After the pay date is selected, if you click **Retrieve**, all leave transmittals for the employee are displayed, regardless of whether they are substitute transmittals or regular leave transmittals.| ^Pay Date|Click {{:images:dropdown.gif|Drop-down Arrow}} to select the pay date for the employee. This pay date does not have to be the same as the substitute pay date. After the pay date is selected, if you click **Retrieve**, all leave transmittals for the employee are displayed, regardless of whether they are substitute transmittals or regular leave transmittals.|
  
-Under **Default Substitute Account Code**, the **Employee** is selected by default, but you can select **Absence Reason**.+VCV Under **Default Substitute Account Code**, the **Employee** is selected by default, but you can select **Absence Reason**.
  
 ^Employee|If selected, the substitute account code is populated based on the employee's distribution master record.|  ^Employee|If selected, the substitute account code is populated based on the employee's distribution master record.| 
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 ^Absence Reason|Click {{:images:dropdown.gif|Drop-down Arrow}} to select the code for the type of employee absence (e.g., Personal Illness).| ^Absence Reason|Click {{:images:dropdown.gif|Drop-down Arrow}} to select the code for the type of employee absence (e.g., Personal Illness).|
 ^Leave Used|Type the amount of used leave. | ^Leave Used|Type the amount of used leave. |
-^Sub Units|Type the number of hours per day that position is authorized to work. This is a required field.|+^Sub Units|Type the number of hours per day that position is authorized to work. This is a required field.\\  \\  <WRAP Box> **Note**: Depending on how your LEA's tables are set up, you can either enter .5 to represent a half-day or 1.0 to represent a full day.</WRAP>|
 ^Sub Pay Amt|Type the pay rate allowed for this position.| ^Sub Pay Amt|Type the pay rate allowed for this position.|
  
-Under **Distributions for Substitutes**:+VCV Under **Distributions for Substitutes**:
  
 VCV Click **+Add**. A new row is added in the substitute distribution section, and the cursor moves to the **Substitute Account Code** field. VCV Click **+Add**. A new row is added in the substitute distribution section, and the cursor moves to the **Substitute Account Code** field.
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-^Retrieve |++Retrieve data.|{{page>general:retrieve}}++| +^Retrieve |{{page>general:retrieve}}| 
-^{{:images:trash_delete.gif|Trashcan Icon}} | ++ Delete a row.|{{page>general:delete_a_row}}++|  /*Table row with text link*/ +^{{:images:trash_delete.gif|Trashcan Icon}} | {{page>general:delete_a_row}}|  /*Table row with text link*/ 
 ^Documents|[[general:document_attachments|View or attach supporting documentation.]]| ^Documents|[[general:document_attachments|View or attach supporting documentation.]]|
  
payroll/maintenance/leaveaccounttransaction/employeesubstitute.1588886503.txt.gz · Last modified: 2020/05/07 16:21 (external edit)

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