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Trace: • January • Non-Comp Funding Changes - HRS6140 • School YTD Data - HRS3700 • Quarterly • November
payroll:maintenance:schoolytddata

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payroll:maintenance:schoolytddata [2020/05/20 20:05] – external edit 127.0.0.1payroll:maintenance:schoolytddata [2021/06/21 20:02] (current) – emoreno
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 //**Payroll > Maintenance > School YTD Data**// //**Payroll > Maintenance > School YTD Data**//
  
-<WRAP round intro>This page is used to access and maintain the payroll year-to-date totals for individual employees in those districts that operate on a school year basis. The page is divided into three data groups: Payroll Data, Accrued Data, and Workers' Comp Data. Although the fields are populated as payroll is processed, users can change school YTD records. 
-</WRAP> 
  
 +{{page>general:schoolytddataintro}}
  
 ====Update school YTD data:==== ====Update school YTD data:====
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 ^Employee|{{page>general:employee_field}}| ^Employee|{{page>general:employee_field}}|
  
-Under **Payroll Data**, complete the following fields:+VCV Under **Payroll Data**, complete the following fields:
  
-^Contract Pay|Type the total amount of the standard gross, absence deductions, and absence refunds for each pay date where the employee's primary job is pay type 1. Therefore, this field may include amounts from other jobs that are not pay type 1.|+^Contract Pay|Type the total amount of the standard gross, absence deductions, and absence refunds for each pay date where the employee's primary job is pay type 1. Therefore, this field may include amounts from other jobs which are not pay type 1.|
 ^Non-Contract Pay|Type the total amount of the standard gross, absence deductions, and absence refunds for each pay date where the employee's primary job is not pay type 1. Therefore, this field may include amounts from other jobs that are pay type 1. This amount also includes all overtime paid to the employee regardless of the pay type of the primary job.| ^Non-Contract Pay|Type the total amount of the standard gross, absence deductions, and absence refunds for each pay date where the employee's primary job is not pay type 1. Therefore, this field may include amounts from other jobs that are pay type 1. This amount also includes all overtime paid to the employee regardless of the pay type of the primary job.|
 ^Supplemental Pay|Type the total amount of supplement pay issued to the employee during the selected school year. This amount is populated when an employee is paid Extra Duty through Hours/Pay Transmittals or from the Extra Duty on the Pay Info page.| ^Supplemental Pay|Type the total amount of supplement pay issued to the employee during the selected school year. This amount is populated when an employee is paid Extra Duty through Hours/Pay Transmittals or from the Extra Duty on the Pay Info page.|
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 ^Emplr Misc Ded Contr|Type the employer miscellaneous amount paid, if any, by the district for the employee during the selected school year.| ^Emplr Misc Ded Contr|Type the employer miscellaneous amount paid, if any, by the district for the employee during the selected school year.|
  
-Under **Accrued Data**, all fields are display only and display the total accrued amount for the specified school year. Adjustments to the accrual amounts are made by using the Zero School YTD Accruals utility, using the Payroll Accrual Variance Extract utility, voiding a check, or issuing a check.+VCV Under **Accrued Data**, all fields are display only and display the total accrued amount for the specified school year. Adjustments to the accrual amounts are made by using the Zero School YTD Accruals utility, using the Payroll Accrual Variance Extract utility, voiding a check, or issuing a check.
  
-Under **Workers' Comp Data**, type a new value in the following fields, if applicable. If no codes are defined in the Tables > Tax/Deductions > Workers' Comp table, the page will be empty, and no new rows can be added. Only codes that exist in the table are displayed.+VCV Under **Workers' Comp Data**, type a new value in the following fields, if applicable. If no codes are defined in the Tables > Tax/Deductions > Workers' Comp table, the page will be empty, and no new rows can be added. Only codes that exist in the table are displayed.
  
 ^Code A|Type the total amount of workers' compensation code A gross salary plus tax (that was subject to workers' compensation) paid by the employer during the selected school year.| ^Code A|Type the total amount of workers' compensation code A gross salary plus tax (that was subject to workers' compensation) paid by the employer during the selected school year.|
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 ^Code C|Type the total amount of workers' compensation code C gross salary plus tax (that was subject to workers' compensation) paid by the employer during the selected school year.| ^Code C|Type the total amount of workers' compensation code C gross salary plus tax (that was subject to workers' compensation) paid by the employer during the selected school year.|
  
-If the school year entered is greater than 2005, the **Accrued Data by Job** section is displayed consisting of a grid and a free-form area. The grid shows multiple records; the area below it shows the detail of one highlighted row. If the employee had any jobs that accrued, the accrual amounts calculated for each job are displayed. Totals are also displayed that balance with the display-only fields under **Payroll Data** (Accrued Pay) and **Accrued Data**. 
  
-Type a new value in the **Days Earned** field, as necessary.+VCV If the school year entered is greater than 2005, the **Accrued Data by Job** section is displayed. If the employee had any jobs that accrued, the accrual amounts calculated for each job are displayed. The grid shows multiple records (if applicable). Totals are also displayed under **Payroll Data** (Accrued Pay) and **Accrued Data**.
  
-Click **Save**. +  * Type a new value in the **Days Earned** field, as necessary. 
 +  * Click {{:images:mag_edit.png|Spyglass Icon}} to open a pop-up window with a detailed summary of the total accrued data for the selected job code.  
 +  * Click **OK** to close the window. 
  
-Click **Preview** to view the School YTD Record Changes report. ++++Review the report.|{{page>general:printreport&inline}}|+++++VCV Click **Save**.  
 + 
 +VCV Click **Preview** to view the School YTD Record Changes report. [[general:printreport|Review the report.]]
  
  
 ====Other functions and features:==== ====Other functions and features:====
  
-^{{:images:mag_edit.svg?16|Spyglass Icon}}|Click to view additional information for a row in the Accrued Data by Job grid.|+^{{:images:mag_edit.png?16|Spyglass Icon}}|Click to view additional information for a row in the Accrued Data by Job grid.|
  
  
payroll/maintenance/schoolytddata.1590005159.txt.gz · Last modified: 2020/05/20 15:06 (external edit)

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