Leave Type - HRS2100

Payroll > Tables > Leave > Leave Type

This tab is used to add or change leave codes, limits, and docking options. The leave codes are shown by payroll frequency code, so only the codes for the payroll frequency the user has authority to view are displayed. The tab consists of a grid at the top and a free-form area at the bottom.

Create a leave type:

Field	Description
Start Leave Type	Type a leave type code to narrow the number of leave type codes that are displayed on the tab.

❏ Click +Add to add a row.

Leave Type	Click to select a code from the drop-down list.
Description Short	Automatically populated when the user selects a leave type code..
Description Long	Automatically populated when the user selects a leave type code.
Status	Click to select a status (A - Active or I - Inactive) for the selected leave type.
Stub Position	Type the order in which the information for this category is printed on the paycheck stub (e.g., 1, 2). If blank, the information for the category is not printed on the paycheck stub.
Max Balance	The system is set to zero. Type the maximum hours or days of leave that an employee can accumulate as a leave balance. A zero value means unlimited leave can be earned.
Days/Hrs	Click to select whether to display leave balance in days or hours.
Dock With Balance	By default, this field is not selected. If not selected: Leave sequencing occurs first. Leave used in excess of all available leave balances including leave sequencing is docked from employee pay. If selected: Docking occurs first. The system automatically docks employee pay for leave units used and reduces the ending balance by the number of leave units used. Leave sequencing occurs second. Leave used in excess of all available leave balances including leave sequencing is docked from employee pay. Note: If Subtract From Balance is not selected, docking will not occur.
Subtract From Balance	By default, Subtract From Balance is selected. This option is often used to track In-Service or Jury Duty absences. If selected, the leave taken is subtracted from the balance and added to the leave used, and docking occurs according to the selection for the leave type on the Leave Rates table. If not selected, leave is added to the Leave Used field and docking does not occur for insufficient leave and/or leave that has an order and duration in the Leave Rates tab (regardless of the Dock With Balance selection). Dock history records are not created, and the ending balance does not change.

❏ Click Save.

Other functions and features:

Retrieve	The Retrieve button is also used to retrieve information from the last save. If you click Retrieve, any unsaved changes are lost.
Print	Print the Leave Type report. Review the report using the following buttons: Click to go to the first page of the report. Click to go back one page. Click to go forward one page. Click to go to the last page of the report. The report can be viewed and saved in various file formats. Click to save and print the report in PDF format. Click to save and print the report in CSV format. (This option is not available for all reports.) When a report is exported to the CSV format, the report headers may not be included. Click X to close the report window. Some reports may have a Close Report, Exit, or Cancel button instead.
	Click to delete a row. The row is shaded red to indicate that it will be deleted when the record is saved. Click Save.