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--- payroll:utilities:ffcra [2020/07/13 16:18] – emoreno
+++ payroll:utilities:ffcra [2022/02/01 14:24] (current) – removed emoreno
@@ Line 1: / Line 1: @@
-======FFCRA Payments======
-<div #message></div>
-//**Payroll > Utilities > FFCRA Payments**//
-<WRAP round intro>This utility allows you to track and calculate Families First Coronavirus Response Act (FFCRA) payments by creating extra duty transmittals based on the entered criteria.
-The Families First Coronavirus Response Act (FFCRA) provides for paid sick leave and an expanded, and paid, extension to the Family and Medical Leave Act (FMLA) from the Federal government.
-Under the FFCRA, two new emergency paid leave requirements were created:
-  * Emergency Paid Sick Leave Act (EPSLA) - Entitles certain employees to take up to two weeks of paid sick leave.
-  * Emergency Family and Medical Leave Expansion Act (EFMLEA) - An amendment to the Family and Medical Leave Act Permits, permits certain employees to take up to twelve weeks of expanded family and medical leave, two of which are unpaid, for specified reasons related to COVID-19.
-For additional details about the FFCRA and to make specific determinations about leave eligibility, reference the [[https://www.federalregister.gov/documents/2020/04/06/2020-07237/paid-leave-under-the-families-first-coronavirus-response-act|Paid Leave Under the Families First Coronavirus Response Act]] article.
-</WRAP>
-Prior to using this utility, use the Payroll > Tables > Leave page to create and set up the leave descriptions and types that will be used for FFCRA payments. Be sure to create separate leave types for pay types 1 & 2 and pay types 3 & 4 as they will function differently.
-VCV For pay types 1 & 2:
-  * [[payroll:tables:leave:leavetype| Payroll > Tables > Leave > Leave Type]] tab:
-    * In the **Status** field, select //A - Active//.
-    * In the **Days/Hrs** field, select //Days//.
-    * Select **Subtract From Balance**.
-    * Select **Dock With Balance**.
-  * [[payroll:tables:leave:leaverates|Payroll > Tables > Leave > Leave Rates]]
-    *  In the **Dock Type** field, select //F - Full daily rate//.
-VCV For pay types 3 & 4:
-  * [[payroll:tables:leave:leavetype| Payroll > Tables > Leave > Leave Type]] tab:
-    * In the **Status** field, select //A - Active//.
-    * In the **Days/Hrs** field, select //Days//.
-    * Select **Subtract From Balance**.
-    * **Do not** select **Dock With Balance**.
-  * [[payroll:tables:leave:leaverates|Payroll > Tables > Leave > Leave Rates]]
-    * In the **Dock Type** field, select //N - Don't dock, but accrue leave//.
-<WRAP box>
-**Note**: Pay type 3 employees who are paid using the **Reg Hrs Worked** will require additional leave type transactions to be posted in order to dock the employee so that they are not overpaid.
-</WRAP>
-VCV Ensure that the appropriate leave type(s) are assigned to the applicable employees on the [[payroll:maintenance:leaveaccounttransaction:staffleavemaint|Payroll > Maintenance > Staff Job/Pay Data > Leave Balance]] tab.
-VCV Enter leave transactions for the applicable employees using the appropriate leave type on the [[payroll:maintenance:leaveaccounttransaction:staffleavemaint|Payroll > Maintenance > Leave Account Transaction > Staff Leave Maint]] tab. Be sure that all leave transmittals are posted using a days unit even if the employee's regular leave is in hours.
-----
-====Set up and process FFCRA payments:====
-[[general:ffcraexamples|FFCRA payment examples]]
-^Pay Date|Type or click {{:images:smallpicklist.gif|Ellipsis Icon}} to select the pay date for which you want to process FFCRA payments. |
-VCV Enter the FFCRA payment criteria for each **Pay Type** as needed. After you click **Execute**, this data is saved for later use.
-<WRAP box>
-**Note**: Only leave types that are set up as described above are displayed in the **Leave Type** drop-downs fields.
-</WRAP>
-^Leave Type for EPSLA regular rate|{{page>general:leavetypeforepslaregularrate}}|
-^Leave Type for EPSLA two-thirds rate|{{page>general:leavetypeforepslatwothirds}}|
-^Leave Type for EFMLEA|{{page>general:leavetypeforefmlea}}|
-^Account Code|{{page>general:ffcrapaymentaccountcode}}|
-VCV Click **Execute** to begin the process. If any errors are encountered, the error report is displayed.
-[[general:printreport|Review the report.]]
-<WRAP box>
-**Note**: Be sure to review payment totals prior to posting to ensure that employees who have multiple jobs with different pay types are not paid greater than the allowed maximum.
-</WRAP>
-VCV Click **Continue** to continue the process. A preview report with the details and totals per employee is displayed. Otherwise, click **Cancel** to cancel the process and return to FFCRA Payments page.
-[[general:printreport|Review the report.]]
-VCV Click **Process** to create the transmittals. A message is displayed indicating the FFCRA payments were successfully extracted. You can run the utility multiple times for the same pay date as the existing transmittals that were created using the utility are deleted when the second run is processed.
-The transmittals are created on the [[humanresources:maintenance:hourspaytransmittals:extraduties|Human Resources > Maintenance > Hours/Pay Transmittals > Extra Duties]] tab with //FFCRA Payment// populated in the **Reason** field. You can change the amounts or accounts if needed.
-{{indexmenu_n>166}}

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