payroll:utilities:ffcra
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| - | ======FFCRA Payments====== | ||
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| - | <div # | ||
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| - | //**Payroll > Utilities > FFCRA Payments**// | ||
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| - | <WRAP round intro> | ||
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| - | The Families First Coronavirus Response Act (FFCRA) provides for paid sick leave and an expanded, and paid, extension to the Family and Medical Leave Act (FMLA) from the Federal government. | ||
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| - | Under the FFCRA, two new emergency paid leave requirements were created: | ||
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| - | * Emergency Paid Sick Leave Act (EPSLA) - Entitles certain employees to take up to two weeks of paid sick leave. | ||
| - | * Emergency Family and Medical Leave Expansion Act (EFMLEA) - An amendment to the Family and Medical Leave Act Permits, permits certain employees to take up to twelve weeks of expanded family and medical leave, two of which are unpaid, for specified reasons related to COVID-19. | ||
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| - | For additional details about the FFCRA and to make specific determinations about leave eligibility, | ||
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| - | </ | ||
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| - | Prior to using this utility, use the Payroll > Tables > Leave page to create and set up the leave descriptions and types that will be used for FFCRA payments. Be sure to create separate leave types for pay types 1 & 2 and pay types 3 & 4 as they will function differently. | ||
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| - | VCV For pay types 1 & 2: | ||
| - | * [[payroll: | ||
| - | * In the **Status** field, select //A - Active// | ||
| - | * In the **Days/ | ||
| - | * Select **Subtract From Balance**. | ||
| - | * Select **Dock With Balance**. | ||
| - | * [[payroll: | ||
| - | * In the **Dock Type** field, select //F - Full daily rate//. | ||
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| - | VCV For pay types 3 & 4: | ||
| - | * [[payroll: | ||
| - | * In the **Status** field, select //A - Active// | ||
| - | * In the **Days/ | ||
| - | * Select **Subtract From Balance**. | ||
| - | * **Do not** select **Dock With Balance**. | ||
| - | * [[payroll: | ||
| - | * In the **Dock Type** field, select //N - Don't dock, but accrue leave//. | ||
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| - | <WRAP box> | ||
| - | **Note**: Pay type 3 employees who are paid using the **Reg Hrs Worked** will require additional leave type transactions to be posted in order to dock the employee so that they are not overpaid. | ||
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| - | VCV Ensure that the appropriate leave type(s) are assigned to the applicable employees on the [[payroll: | ||
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| - | VCV Enter leave transactions for the applicable employees using the appropriate leave type on the [[payroll: | ||
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| - | ---- | ||
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| - | ====Set up and process FFCRA payments: | ||
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| - | [[general: | ||
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| - | ^Pay Date|Type or click {{: | ||
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| - | VCV Enter the FFCRA payment criteria for each **Pay Type** as needed. After you click **Execute**, | ||
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| - | <WRAP box> | ||
| - | **Note**: Only leave types that are set up as described above are displayed in the **Leave Type** drop-downs fields. | ||
| - | </ | ||
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| - | ^Leave Type for EPSLA regular rate|{{page> | ||
| - | ^Leave Type for EPSLA two-thirds rate|{{page> | ||
| - | ^Leave Type for EFMLEA|{{page> | ||
| - | ^Account Code|{{page> | ||
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| - | VCV Click **Execute** to begin the process. If any errors are encountered, | ||
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| - | <WRAP box> | ||
| - | **Note**: Be sure to review payment totals prior to posting to ensure that employees who have multiple jobs with different pay types are not paid greater than the allowed maximum. | ||
| - | </ | ||
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| - | VCV Click **Continue** to continue the process. A preview report with the details and totals per employee is displayed. [[general: | ||
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| - | VCV Click **Process** to create the transmittals. A message is displayed indicating the FFCRA payments were successfully extracted. You can run the utility multiple times for the same pay date as the existing transmittals that were created using the utility are deleted when the second run is processed. | ||
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| - | <div indent> | ||
| - | </ | ||
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| - | ---- | ||
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| - | The following only applies to the 2020 calendar year after all payrolls have been processed for the calendar year: | ||
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| - | VCV After you extract the FFCRA payment data and then process payroll for the selected pay date, click **Update Cal YTD** to update the calendar year-to-date amounts from the leave transmittals table based on the leave type and pay type associated with each transmittal. | ||
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| - | <div indent> A comparison report is generated with the accumulated amount from the employee transmittals, | ||
| - | </ | ||
| - | \\ | ||
| - | * The calculations are based on the leave types assigned on the page. If different leave types were used in prior payrolls, those amounts will not be included in the calculated calendar YTD amounts. | ||
| - | * Amounts are based on the pay rate recorded in the associated job history record for the pay date. | ||
| - | * If you updated the calendar YTD amounts, this process will reset all of the amounts to zero for the 2020 calendar year and recalculate the amounts for pay dates beginning in April through December. | ||
| - | * Once the process is complete, the amounts are updated on the [[payroll: | ||
| - | * You can generate the W-2 validation report to verify that the amounts are correct. | ||
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| - | {{indexmenu_n> | ||
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payroll/utilities/ffcra.1607545048.txt.gz · Last modified: 2020/12/09 15:17 (external edit)