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payroll:utilities:ffcra
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FFCRA Payments
Payroll > Utilities > FFCRA Payments
This utility allows you to track and calculate Families First Coronavirus Response Act (FFCRA) payments by creating extra duty transmittals based on the entered criteria.
The Families First Coronavirus Response Act (FFCRA) provides for paid sick leave and an expanded, and paid, extension to the Family and Medical Leave Act (FMLA) from the Federal government.
Under the FFCRA, two new emergency paid leave requirements were created:
- Emergency Paid Sick Leave Act (EPSLA) - Entitles certain employees to take up to two weeks of paid sick leave.
- Emergency Family and Medical Leave Expansion Act (EFMLEA) - An amendment to the Family and Medical Leave Act Permits, permits certain employees to take up to twelve weeks of expanded family and medical leave, two of which are unpaid, for specified reasons related to COVID-19.
For additional details about the FFCRA and to make specific determinations about leave eligibility, reference the Paid Leave Under the Families First Coronavirus Response Act article.
Prior to using this utility, use the Human Resources > Tables > Leave page to create and set up the leave descriptions and types that will be used for FFCRA payments. Be sure to create separate leave types for pay types 1 & 2 and pay types 3 & 4 as they will function differently.
❏ For pay types 1 & 2:
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- In the Status field, select A - Active.
- In the Days/Hrs field, select Days.
- Select Subtract From Balance.
- Select Dock With Balance.
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- In the Dock Type field, select F - Full daily rate.
❏ For pay types 3 & 4:
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- In the Status field, select A - Active.
- In the Days/Hrs field, select Days.
- Select Subtract From Balance.
- Do not select Dock With Balance.
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- In the Dock Type field, select N - Don't dock, but accrue leave.
Note: Pay type 3 employees who are paid using the Reg Hrs Worked will require additional leave type transactions to be posted in order to dock the employee so that they are not overpaid.
❏ Ensure that the appropriate leave type(s) are assigned to the applicable employees on the Human Resources > Maintenance > Staff Job/Pay Data > Leave Balance tab.
❏ Enter leave transactions for the applicable employees using the appropriate leave type on the Human Resources > Maintenance > Leave Account Transaction > Staff Leave Maint tab. Be sure that all leave transmittals are posted using a days unit even if the employee's regular leave is in hours.
Set up and process FFCRA payments:
| Pay Date | Type or click  to select the pay date for which you want to process FFCRA payments. |
|---|
❏ Enter the FFCRA payment criteria for each Pay Type as needed. After you click Execute, this data is saved for later use.
Note: Only leave types that are set up as described above are displayed in the Leave Type drop-downs fields.
| Leave Type for EPSLA regular rate |
The Emergency Paid Sick Leave Act (EPSLA) regular rate creates transmittals based on the total number of employee leave days posted for the selected pay date multiplied by their full daily rate up to the maximum amount of $511.
|
|---|---|
| Leave Type for EPSLA two-thirds rate |
The Emergency Paid Sick Leave Act (EPSLA) two-thirds rate creates transmittals based on the total number of employee leave days posted for the selected pay date multiplied by two-thirds of their daily rate up to the maximum amount of $200.
|
| Leave Type for EFMLEA |
The Emergency Family and Medical Leave Expansion Act (EFMLEA) has a ten-day, no-pay wait period. The ten-day, no-pay wait period is determined by adding the total number of employee leave days for the selected pay date and the number of leave days previously posted and processed by payroll. After the number of paid days is determined, the calculation uses that number multiplied by two-thirds of the employee's daily rate up to the maximum amount of $200.
|
| Account Code |
Type the 20-digit account code to be expensed.
Note: Using an account code mask for pay type 1, 2, and 3 transmittals may create an invalid account code on the Hours/Pay Transmittals page. If these records are retrieved and saved, an error is displayed indicating that the account is not valid. Use the retrieval options on the page to avoid this situation.
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❏ Click Execute to begin the process. If any errors are encountered, the error report is displayed.
Note: Be sure to review payment totals prior to posting to ensure that employees who have multiple jobs with different pay types are not paid greater than the allowed maximum.
❏ Click Continue to continue the process. A preview report with the details and totals per employee is displayed. Otherwise, click Cancel to cancel the process and return to FFCRA Payments page.
❏ Click Process to create the transmittals. A message is displayed indicating the FFCRA payments were successfully extracted. You can run the utility multiple times for the same pay date as the existing transmittals that were created using the utility are deleted when the second run is processed.
The transmittals are created on the Human Resources > Maintenance > Hours/Pay Transmittals > Extra Duties tab with FFCRA Payment populated in the Reason field. You can change the amounts or accounts if needed.
payroll/utilities/ffcra.1594656711.txt.gz ยท Last modified: 2020/07/13 11:11 (external edit)