YTD Transactions - HRS7400

Payroll > Utilities > Mass Delete > YTD Transactions

This utility is used to delete all historic transaction records with dates prior to or equal to the date in the Pay Date field. The system was designed to delete multiple payroll frequencies (e.g., monthly (6), biweekly (5), and weekly (4)). Once data is altered using this page, the changes are reflected elsewhere in the system.

Note: This page also allows you to delete permit, responsibility, and employee data.

Mass delete year-to-date transaction data:

❏ Under Mass Delete Mode Selection, the YTD Transactions field is selected by default.

Field	Description
Pay Date	Type the exact pay date for which the transaction records are to be deleted in the MMDDYYYY format. All transaction records with dates prior to or equal to this date are deleted.

❏ Click Execute to execute the process.

A message is displayed indicating that you are about to delete year-to-date transactions and confirming that you want to continue.

Click Yes to continue. You are prompted to create a backup.
Click No to return to the YTD Transactions page.

A preview report is displayed. Review the report.

❏ Click Process to accept the changes and continue. If you click Process, you have the option to print parameter criteria.

Click Yes to print the parameters selected for this update.
Click No to continue.

❏ Click Cancel to return to the YTD Transactions page without making the changes.