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payroll:utilities:trsmaintenance:employeedataed:ed40contrandpos

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payroll:utilities:trsmaintenance:employeedataed:ed40contrandpos [2020/08/11 17:16] – created emorenopayroll:utilities:trsmaintenance:employeedataed:ed40contrandpos [2021/09/17 18:45] (current) – emoreno
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 //**Payroll > Utilities > TRS Maintenance > Employee Data (ED) > ED40 (Contr and Pos)**// //**Payroll > Utilities > TRS Maintenance > Employee Data (ED) > ED40 (Contr and Pos)**//
  
-<WRAP round intro>This tab is used to report an employee's new employment and position records. This record reports contract and position information on each employee before the start of employment and before the submittal of regular payroll contributions for the first time. The report submittal differs for July, August, and September, as shown below:+<WRAP round intro>This utility is used to report an employee's new employment and position records. This record reports contract and position information on each employee before the start of employment and before the submittal of regular payroll contributions for the first time. The report submittal differs for July, August, and September, as shown below:
  
   * The July record type 40 reports all employees who have a contract or work agreement beginning in July. It lists the amount of their July salary that belongs to the new year. The salary listed represents payment number one for the new year. If no salary is to be moved to the new year, there is no salary to report; therefore, the salary positions for July must be all zeros.   * The July record type 40 reports all employees who have a contract or work agreement beginning in July. It lists the amount of their July salary that belongs to the new year. The salary listed represents payment number one for the new year. If no salary is to be moved to the new year, there is no salary to report; therefore, the salary positions for July must be all zeros.
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 Multiple ED40 records should be submitted for an employee with multiple jobs. If the various jobs fall within the same position code, then only one record should be submitted per position code. In that scenario, the ED40 records should include the employee's primary position information. Multiple ED40 records should be submitted for an employee with multiple jobs. If the various jobs fall within the same position code, then only one record should be submitted per position code. In that scenario, the ED40 records should include the employee's primary position information.
  
-Click [[https://www.trs.texas.gov/Pages/re_team_about.aspx|here]] to access the TEAM Report Formatting Guide - ISDs, Charters, and ESCs for additional reporting information and complete file record layouts.+ 
 +Click [[https://www.trs.texas.gov/Pages/re_team_about.aspx|here]] to access the RE Portal Resources page for additional reporting information and complete file record layouts.
  
 This tab consists of a grid at the top and a free-form area at the bottom. This tab consists of a grid at the top and a free-form area at the bottom.
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 ^TRS Year|Type the calendar year in the YYYY format for which you want to retrieve data. This is a required field.| ^TRS Year|Type the calendar year in the YYYY format for which you want to retrieve data. This is a required field.|
    
-Click **Retrieve**. The selected information is displayed.+VCV Click **Retrieve**. The selected information is displayed.
    
-Click [[general:employee_directory|Directory]] to search for an employee.+VCV Click [[general:employee_directory|Directory]] to search for an employee.
  
-Click {{:images:mag_edit.svg?16|Spyglass Icon}} to view additional details for a row in the free-form area.+VCV Click {{:images:mag_edit.png?16|Spyglass Icon}} to view additional details for a row in the free-form area.
    
   * The **Emp Nbr**, **Staff ID/SSN**, **Name**, **DOB**, and **Gender** fields are display only for saved records.    * The **Emp Nbr**, **Staff ID/SSN**, **Name**, **DOB**, and **Gender** fields are display only for saved records. 
   * You can edit the data fields in the free-form area.   * You can edit the data fields in the free-form area.
    
-To add another row, click **+Add**. A new row is added with the cursor in the **Emp Nbr** field. In the **Emp Nbr** field of the free-form area, type or select an employee number, and then press TAB. Data associated with the employee number is displayed. You can edit and save the data. If an employee is selected from the Directory, a new row is added. If multiple rows are selected from the Directory, all of the employees are added as new rows in the grid area.  +VCV Click **+Add** to add another row. A new row is added with the cursor in the **Emp Nbr** field. In the **Emp Nbr** field of the free-form area, type or select an employee number, and then press TAB. Data associated with the employee number is displayed. You can edit and save the data. If an employee is selected from the Directory, a new row is added. If multiple rows are selected from the Directory, all of the employees are added as new rows in the grid area.  
  
  
-Under **Position**:+VCV Under **Position**:
  
 ^Field ^Description^ ^Field ^Description^
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 ^Pay Unit/Salary Flag|Click {{:images:dropdown.gif|Drop-down Arrow}} to select whether the employee's new pay is salary or hourly. If //Hourly// is selected, the **Hrly Pay Rate** field is required.| ^Pay Unit/Salary Flag|Click {{:images:dropdown.gif|Drop-down Arrow}} to select whether the employee's new pay is salary or hourly. If //Hourly// is selected, the **Hrly Pay Rate** field is required.|
    
-Under **Contract**:+VCV Under **Contract**:
    
 ^Employment Start Date|Type the employee's most recent employment start date in the MMDDYYYY format.| ^Employment Start Date|Type the employee's most recent employment start date in the MMDDYYYY format.|
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 ^Non-Standard Work Week|Select if the employee is currently working a non-standard work week. A non-standard work week occurs when the employee is regularly scheduled to work fewer than five days per week.| ^Non-Standard Work Week|Select if the employee is currently working a non-standard work week. A non-standard work week occurs when the employee is regularly scheduled to work fewer than five days per week.|
  
-Click **Save**. +VCV Click **Save**. 
  
 ====Other functions and features:==== ====Other functions and features:====
payroll/utilities/trsmaintenance/employeedataed/ed40contrandpos.1597166187.txt.gz · Last modified: 2020/08/11 12:16 (external edit)

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