Mass Update Forecast Using First Pay Date Codes - HRS6280

Position Management > Utilities > Mass Update Forecast Using First Pay Date Codes

This utility is used to update position records based on the first pay date code and the calendar code for forecast records. For example, this utility could be used when you need to move a group of 13-month teachers to a regular group of 12-month teachers.

You must be logged on to a next year pay frequency to access this utility.

This utility is for forecast records only.

Create an export using Export PMIS Tables prior to using this utility.

Mass update forecast records using first pay date codes:

The following fields are display only:

The First Pay Dt Cd indicates the code for the first pay date.
The Cal Cd indicates the two-digit locally assigned calendar code.
The Extra Duty Cd indicates the two-digit extra duty code of the additional job assignment, if any.
The First Pay Date indicates the first pay date in the MMDDYYYY format (based on the first pay date calendar code).
The Begin Dt indicates the calendar beginning date in the MMDDYYYY format.
The End Dt indicates the calendar end date in the MMDDYYYY format.
The Payoff Dt indicates the contract payoff date in the MMDDYYYY format.
The Max Days indicates the maximum number of days.
The Nbr Days Off indicates the number of days an employee is scheduled to work but did not.
The Actual Days indicates the number of days actually worked.
The Actual Pymnts indicates the number of pay dates for the calendar.
In the To First Pay Dt Cd field, type a first pay date code, or click to select a new first pay date code from a list. The field can be a maximum of three characters.
In the To Cal Cd field, type the calendar code, or click to select a new calendar code from a list. The field can be a maximum of two characters.

❏ Click Execute to execute the process.

The following reports are available:

Mass Update Using First Pay Date Codes Process Error Listing
Mass Update Forecast Positions by Employee Name
Mass Update Forecast Positions by First Pay Date Code
Mass Update Forecast Positions by Campus

❏ Click Select All to select all reports. Or, click Unselect All to clear all check boxes so that no reports are selected.

❏ Click Generate Reports. The system displays the first report selected. Review the report.

❏ Click Continue to view the next report. Or, click Return to return to the reports selection page.

❏ Click Process to mass update forecast records using first pay date codes. You are prompted to create a backup.

After the export process is completed, the actual update is performed. If the update is successful, a message is displayed indicating that the update was processed successfully.