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Trace: • Delete by File ID - BUD7500 • Positive Pay Export - HRS7930 • Mass Change Payroll Account Codes - HRS8000 • Grants Directory • Create/Modify Bid- REQ3500
purchasing:maintenance:bidprocessing:vendorresponse

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purchasing:maintenance:bidprocessing:vendorresponse [2017/04/04 19:12] – created emorenopurchasing:maintenance:bidprocessing:vendorresponse [2021/04/19 18:13] (current) – emoreno
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 ====Request a vendor quote:==== ====Request a vendor quote:====
  
-^Retrieve an existing record.|++Search for a record.|{{page>general:purchasing:retrieve_bid}}++|+^Retrieve an existing record.|{{page>general:purchasing:retrieve_bid}}|
  
-Click **Add Bid** to create a bid.  
  
-Under **Bid Information**:+VCV Under **Bid Information**:
 ^ Field                                        ^ Description   ^  /*Table with two rows*/ ^ Field                                        ^ Description   ^  /*Table with two rows*/
-^Bid Nbr|AUTO is displayed indicating that the **Auto Assign Bid Number** field is selected on the Options > Purchasing Options > Current Year tab in District Administration. The bid number is automatically populated with the next available bid number when the bid is saved.|+^Bid Nbr|The assigned bid number is displayed.|
 ^Buyer|The logged-on user's name is displayed.| ^Buyer|The logged-on user's name is displayed.|
 ^Payment Terms|Type the allowed payoff period (e.g., Net 30).| ^Payment Terms|Type the allowed payoff period (e.g., Net 30).|
Line 26: Line 25:
 ^Date Close|Type the ending date for the bid in the MMDDYYYY format. Or, select a date from the calendar. In the blank field, type the begin time in the HH MM format.| ^Date Close|Type the ending date for the bid in the MMDDYYYY format. Or, select a date from the calendar. In the blank field, type the begin time in the HH MM format.|
 ^Ship To|Press the SPACEBAR to view and select a shipping address from the drop-down list. The shipping addresses are populated from the Tables > Receiving Addresses page in District Administration.| ^Ship To|Press the SPACEBAR to view and select a shipping address from the drop-down list. The shipping addresses are populated from the Tables > Receiving Addresses page in District Administration.|
 +^Freight Term|The freight term is displayed.|
 ^Reference|Type the bid description.| ^Reference|Type the bid description.|
  
-Under **Bid Items**, the [[purchasing:maintenance:createmodifyrequisitions|requisition ]]line item details are displayed. +VCV Under **Bid Items**, the [[purchasing:maintenance:createmodifyrequisition|requisition ]]line item details are displayed. 
-^Note|Click to view or add bid notes. If notes exist, a paperclip icon is displayed on the **Note** button.|+^Note|Click to view notes. The notes pop-up window is displayed with any existing notes. Click **OK** to close the pop-up window.|
  
-**In the lower grid:** +VCV Under **Vendor Information**, the **Vendor Nbr**, **Vendor Name**, **Vendor Sort Key**, **Address**, **Phone**, **Fax**, **Email**, and **HUB Status** fields from the Vendor Information > Vendor/Name address tab are displayed for each vendor. 
-^Assign Vendor Directory|{{page>general:assign_vendor_directory}}| +^{{:images:mag_edit.png?16|Spyglass Icon}}|Click to view the bid quote items for the selected vendor. The line items are displayed at the bottom of the page under **Bid Quote Items**.| 
-^{{:images:trash_delete.gif|}}|{{page>general:trashcan_vendor_information}}|+^Response Date|Type the date that the vendor responded to the bid in the MMDDYYYY format. If this field is populated for any line item, the Response field under **Bid Quote Items** is automatically selected.|   
 +^Response Time|Type the time that the vendor responded to the bid in the HH MM format.| 
 +^Reference Quote|Type the reference quote assigned to the bid by the vendor.|
  
 +VCV Under **Bid Quote Items**:
 +^Response|Indicates that the vendor responded to the bid. This field is automatically selected if the **Response Date** field is populated under **Vendor Information**.|     
 +^Bid|Select to indicate that the vendor provided a different price for the line item, and type the amount in the **Unit Price** field.|
 +^Vendor Comment Note|Click to view or add vendor comments. If comments exist, a paperclip icon is displayed on the **Note** button.|
 +^Bid Spec Description Note|Click to view or add bid notes. If notes exists, a paperclip icon is displayed on the **Note** button.|
  
-^Save|{{page>general:purchasing_save_vendor_quote}}| 
-^Submit|{{page>general:purchasing_submit_vendor_quote}}| 
- 
- 
- 
-====Other functions and features:==== 
- 
-^Retrieve|++Retrieve data.|{{page>general:retrieve}}++| 
-^Comments|++Add comments to the bid.|{{page>general:purchasing_bid_requisition_comments}}++| 
-^Print|++Print the bid details.|{{page>general:printreport}}++| 
-^Return|++Return the bid.|{{page>general:return_vendor_quote}}++| 
-^{{:images:trash_delete.gif?15}}|++Delete a row.|{{page>general:deletearow}}++| 
  
 +{{page>general:purchasing_save_vendor_response}}
  
 +{{page>general:purchasing_submit_vendor_response}}
  
  
  
 +====Other functions and features:====
  
 +^Retrieve|{{page>general:retrieve}}|
 +^Comment|{{page>general:purchasing_bid_requisition_comments}}|
 +^Print|Click to print the bid details. [[general:printreport|Review the report.]]|
  
  
 +{{indexmenu_n>15}}
purchasing/maintenance/bidprocessing/vendorresponse.1491333157.txt.gz · Last modified: 2017/04/04 14:12 (external edit)

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