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purchasing:maintenance:reversepurchaseorder
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Reverse Purchase Order - REQ3600
Purchasing > Maintenance > Reverse Purchase Order
Only users with the authority to reverse purchase orders can access this page. The following rules apply to purchase order reversals:
- Purchase orders created in Finance can be reversed in either Finance or Purchasing.
- Purchase orders created in Purchasing can be reversed in Purchasing or Finance.
- Purchase orders created in the next accounting period can only be reversed in the next accounting period.
- Purchase orders created in the current accounting period can be reversed in either the current or next accounting period.
Note: When a purchase order is reversed, the encumbrance transaction reason column is automatically populated with REVERSAL.
Reverse a purchase order:
| Retrieve an existing record. | Search for a record. |
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Click 
for the requisition to be reversed. The Reverse Purchase Order window is displayed.
Under Purchase Order Information, the details of the purchase order are displayed and cannot be edited.
| Reverse PO |
❏ Click Reverse PO to reverse the selected purchase order. The Total Outstanding Amount (i.,e., amount yet to be liquidated) is reversed. The Status field under Purchase Order Information is updated to Voided/Reversed/Canceled, and the individual line item(s) status is updated to V - Order voided. A message indicating that the purchase order was successfully reversed is displayed. Click OK.
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To reverse a single line item, click Reverse next to the desired line item in the grid. The line item status is updated to V - Order Voided, and the total outstanding amount for the line item is deducted from the Total Outstanding Amount of the purchase order.
Click Close to close the Reverse Purchase Order window.
Note: Requisition line items cannot be reversed if the purchase order was created in Purchasing and changed in Finance. However, the entire purchase can be reversed by clicking Reverse.
Other functions and features:
purchasing/maintenance/reversepurchaseorder.1490804436.txt.gz · Last modified: 2017/03/29 11:20 (external edit)