Fill Back Orders - BWH3200

Warehouse > Maintenance > Fill Back Orders

This page is used to record the shipment from the warehouse to a campus location of items on back order. Once the items are available in the warehouse and are listed within the system in sufficient quantities, a back order can be filled.

The following calculation is used to calculate the total cost of an item being restocked when filling back orders: unit price x total number of items shipped = total cost.

Fill back orders:

❏ Click Retrieve to retrieve a list of back orders that need to be filled.

The following purchase order fields are displayed:

Item Number
Item Description
Campus
Date
On Hand

This field indicates the number of items available to fill the back orders. The number may or may not be enough to fill all back orders.

By default, the On Hand field for each back order is automatically populated with the number of items equal to the number of items on back order, if there were enough items received to fill all back orders. Otherwise, use the buttons at the top of the page to populate this field.
Original Order
Units Filled
Back Ordered
Units to Ship

This number should not exceed the number in the On Hand field.

Note: When more than one campus has the same inventory item on back order, *** is displayed in the following fields:

Item Description
Campus
Units to Ship

❏ Click one of the following buttons to fill back orders:

Date	Click to fill back orders in date order (e.g., oldest date are filled first).
Equal	Click to fill the back orders in equal quantities for each order. If there is not enough quantity on hand, the order is not filled. For example, if there are only three items on hand, and there are four orders, the order cannot be filled using the Equal button.
Percent	Click to fill back orders using a calculated percentage.
Fill	Click to fill back orders manually. This option allows you to manually enter the order quantities based on the quantity on hand without considering dates or calculations. You must manually add a value in the Units to Ship field prior to clicking the Fill button. If you click the Fill button without adding a value in the Units to Ship field, the system automatically fills back orders with the available inventory. If there are not enough items available to fill the back order, then they are filled with all available items in the order the requisition was submitted.

❏ The Fill Back Order Preview report is displayed. Review the report.

❏ Click Cancel to return to the Fill Back Orders page without filling the orders.

❏ Click to view each item by campus.

The Back Orders window is displayed. A row for each campus is displayed.

The following fields are display only:

Item Number
Item Description
Campus
Date
On Hand
Original Order
Units Filled
Back Ordered

Units to Ship	Type the number of items to ship to a particular campus. If you type a number in this field, the Date, Equal, and Percent buttons are disabled.