Business

Update District HR options

emoreno (emoreno@undisclosed.example.com) — 2026-07-21T19:55:44+00:00

Update District HR options Payroll > Tables > District HR Options Update only the the Payroll Clearing Fund/Year field. If your LEA has a separate payroll clearing fund, use 163/X or 863/X in the Payroll Clearing Fund/Year field. If your LEA does not use a separate payroll clearing fund, use 199/X in the

ASCENDER - First Payroll of the School Year (July Start LEAs)

emoreno (emoreno@undisclosed.example.com) — 2026-07-21T19:55:25+00:00

ASCENDER - First Payroll of the School Year (July Start LEAs) Click here to generate a PDF of this guide. Created: 10/16/2023 Reviewed: 06/18/2026 Revised: 07/21/2026 CAUTION: Do not begin this process until the following processes are complete: * If applicable or if your LEA processes monthly accruals, ensure that the

ASCENDER - First Payroll of the School Year (September Start LEAs)

emoreno (emoreno@undisclosed.example.com) — 2026-07-20T16:33:54+00:00

ASCENDER - First Payroll of the School Year (September Start LEAs) Click here to generate a PDF of this guide. Created: 05/31/2018 Reviewed: 07/20/2026 Revised: 07/20/2026 CAUTION: Do not begin this process until the following are addressed/completed: * End-of-Year Payroll Verification * August Accruals * Finance EOY Process * August TRS Reporting

Generate the School YTD report

emoreno (emoreno@undisclosed.example.com) — 2026-07-20T16:19:17+00:00

Generate the School YTD report Payroll > Reports > Year To Date Reports > HRS3050 - School Year to Date Report Complete the applicable report parameters and generate the report. Print and/or save this report, then review it for accuracy. VCV Verify that the accrual data is correctly posted for the 2027 school year. VCV Use the Accrual Information Reports that were printed during the August Accrual Process to verify information

Generate the Account Code Comparison report

emoreno (emoreno@undisclosed.example.com) — 2026-07-20T16:18:48+00:00

Generate the Account Code Comparison report Payroll > Reports > Payroll Information Reports > HRS6000 - Account Code Comparison Complete the applicable report parameters and generate the report. Print and/or save this report, then review it for accuracy. IMPORTANT: If a distribution (fund) for an employee was continued during the Finance EOY Process (keeping the same fiscal year – ex. 211/4 in 23-24 is 211/4 in 24-25), be sure that the distribution listed has the correct fiscal year. It is i…

Enter school year pay dates

emoreno (emoreno@undisclosed.example.com) — 2026-07-20T16:18:21+00:00

Enter school year pay dates Payroll > Tables > Pay Dates Enter pay dates for the new school year and click Save. These dates must equal the pay dates in your accrual calendar(s) except for the accrual calculation run date (August 31, 2026). [Pay Dates Page]

(If applicable) Update the school year for PMIS.

emoreno (emoreno@undisclosed.example.com) — 2026-07-20T16:16:25+00:00

(If applicable) Update the school year for PMIS. District Administration > Options > Position Management Enter the updated school years (Current Year, Next Year, and Minimum Foundation Year) for PMIS and click Save. [PMIS Current Year Field]

general:firstpayrolloftheschoolyear_julystart:first_pr_sy_pmis_sy.jpg

emoreno (emoreno@undisclosed.example.com) — 2026-07-20T16:14:29+00:00

general:firstpaydateofschoolyear

emoreno (emoreno@undisclosed.example.com) — 2026-07-20T16:10:42+00:00

Fiscal Year versus School Year * If your fiscal year is July through June and 10-month employees are paid from September through August, this date should be September. * If your fiscal year is July through June and all employees (including 10-month employees) are paid from August through July, those employees should all have

ASCENDER - August TRS Reporting Process

emoreno (emoreno@undisclosed.example.com) — 2026-07-20T14:46:19+00:00

ASCENDER - August TRS Reporting Process [printer icon] Click here to generate a PDF of this guide. Created: 07/15/2020 Reviewed: In Progress Revised: In Progress The purpose of this document is to guide you through the August TRS reporting process. This document assumes you are familiar with the basic features of the ASCENDER Business system and have reviewed the

Extract August RP records and interface to Finance

emoreno (emoreno@undisclosed.example.com) — 2026-07-20T14:45:17+00:00

Extract August RP records and interface to Finance Payroll > Payroll Processing > TRS Processing > Extract Extract August Regular Payroll (RP) records. Process the RP extract with Child Nutrition amounts (if applicable) and interface to Finance. This allows you to process and interface the TRS On-Behalf journal and continue with end-of-year processing in Finance.

Extract August TRS records

emoreno (emoreno@undisclosed.example.com) — 2026-07-20T14:41:57+00:00

Extract August TRS records Log on to the current year pay frequency. Payroll > Payroll Processing > TRS Processing > Extract [TRS Processing Extract] VCV In the TRS Month field, select 8 (August). VCV In the TRS Year field, select the applicable TRS reporting year. VCV Select Employee Demographic (ED20) Extract to extract employee demographic data.

Copy employees with August contract begin dates from NYR to CYR

emoreno (emoreno@undisclosed.example.com) — 2026-07-20T14:40:37+00:00

Copy employees with August contract begin dates from NYR to CYR Log on to the next year pay frequency. Payroll > Next Year > Copy NYR Staff to CYR CAUTION: Only copy employees whose contracts begin in August but will not receive first pay of new school year until September. [Copy NYR Staff to CYR Page] Under Parameters

Copy applicable calendars from NYR to CYR

emoreno (emoreno@undisclosed.example.com) — 2026-07-20T14:20:53+00:00

Copy applicable calendars from NYR to CYR Payroll > Next Year > Copy Next Year Tables Use the user-created report from Step 4 to identify 10-month employees with contract begin dates in late July or August and their corresponding calendar codes. Keep in mind, these are the employees who receive their first pay check in September. In this step, you will

Generate the Employee Salary Information report

emoreno (emoreno@undisclosed.example.com) — 2026-07-17T14:49:17+00:00

Generate the Employee Salary Information report Complete this step only for employees with July contracts who receive their first paycheck in July. This process will be repeated in August for employees with August contracts who receive their first paycheck in August, and then in September for employees with September contracts who receive their first paycheck in September.

Generate the Employee Salary Information report

emoreno (emoreno@undisclosed.example.com) — 2026-07-17T14:48:37+00:00

Generate the Employee Salary Information report Payroll > Reports > Payroll Information Reports > HRS1650 - Employee Salary Information Complete the applicable report parameters and generate the report. Print and/or save this report, then review it for accuracy. [HRS1650 - Employee Salary Information Report Parameters] Print the report for employee verification. If needed, print an Addendum from the

Generate the Employee Verification report

emoreno (emoreno@undisclosed.example.com) — 2026-07-17T14:47:07+00:00

Generate the Employee Verification report Complete this step only for employees with July contracts who receive their first paycheck in July. This process will be repeated in August for employees with August contracts who receive their first paycheck in August, and then in September for employees with September contracts who receive their first paycheck in September.

Generate the Contract Balance Variance Report

emoreno (emoreno@undisclosed.example.com) — 2026-07-17T14:46:37+00:00

Generate the Contract Balance Variance Report Complete this step only for employees with July contracts who receive their first paycheck in July. This process will be repeated in August for employees with August contracts who receive their first paycheck in August, and then in September for employees with September contracts who receive their first paycheck in September.

Address leave

emoreno (emoreno@undisclosed.example.com) — 2026-07-17T14:45:48+00:00

Address leave If applicable at this time, complete this step only for employees with July contracts who receive their first paycheck in July. Follow your LEA's local policy guidelines to determine when to update leave balances for employees with July contracts as it may be updated later.

Generate the Employee Payroll Listing report

emoreno (emoreno@undisclosed.example.com) — 2026-07-17T14:45:11+00:00

Generate the Employee Payroll Listing report Complete this step only for employees with July contracts who receive their first paycheck in July. This process will be repeated in August for employees with August contracts who receive their first paycheck in August, and then in September for employees with September contracts who receive their first paycheck in September.