https://help.ascendertx.com/business/ 2026-05-06T13:37:08+00:00 https://help.ascendertx.com/business/ https://help.ascendertx.com/business/lib/exe/fetch.php/wiki/favicon.ico text/html 2019-04-29T20:49:15+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/business/doku.php/general/financeeoyprocess/addendum?rev=1556570955&do=diff Addendum VCV If you carried forward balances, adjusting entries have to be posted in the historical file ID and in the current file ID if it affects a balance sheet account. VCV If you did not carry forward balances, adjusting entries have to be posted in the historical file ID. Opening entries must be posted in the current file ID with either a manual journal entry, the Import JV Transactions utility, or using the following steps: text/html 2025-05-29T19:11:31+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/business/doku.php/general/financeeoyprocess/addressunprocessedpas?rev=1748545891&do=diff Address unprocessed payment authorizations Log on to file ID C. Finance > Reports > Finance Reports > Journals, Checks, Detail Ledgers > FIN1750 - Year to Date Check Payments List Run the FIN1750 report with the Select Paid checks (P), Unpaid checks (U), or blank for ALL parameter set to U - Include only unpaid checks on the report. This allows you to determine if there are any unpaid payment authorizations. All unpaid payment authorizations need to be processed or reversed. text/html 2022-04-08T15:38:48+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/business/doku.php/general/financeeoyprocess/ameoysteps?rev=1649432328&do=diff (If applicable) Perform Asset Management EOY steps If your LEA uses the Asset Management application, reference the Asset Management Annual Process guide for information about ending the current year and beginning the new year. text/html 2021-06-01T20:23:52+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/business/doku.php/general/financeeoyprocess/areoysteps?rev=1622579032&do=diff (If applicable) Perform Accounts Receivable EOY steps If your LEA uses the Accounts Receivable application, complete your LEA's designated end-of-year steps to end the current year and begin the new year. text/html 2025-06-23T18:12:12+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/business/doku.php/general/financeeoyprocess/beforeyoubegin?rev=1750702332&do=diff Review the following information and/or complete the following steps before you begin the Finance EOY closing process. Terms: Term DescriptionCYR payroll frequencyCurrent year payroll frequency in Payroll.June Year-End (early fiscal year)A Finance fiscal year that runs July through June. text/html 2025-05-29T19:53:46+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/business/doku.php/general/financeeoyprocess/closefiscalyear?rev=1748548426&do=diff Close fiscal year Log on to file ID C. Finance > Utilities > Fiscal Year Close This utility provides a streamlined method to efficiently end the old fiscal year and begin the new fiscal year. Only one Finance accounting period can be open (i.e., The Finance current and next accounting period should be the same). Also, all other application accounting periods should match on the text/html 2022-07-21T20:14:12+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/business/doku.php/general/financeeoyprocess/copycurrentfileidtonewfileid?rev=1658434452&do=diff Copy Current File ID to New File ID Log on to file ID C. Finance > Utilities > Move Current to New File ID Create a new historical file ID. Copy file ID C to the historical file ID 9. At this point, All fund/years should be selected to be copied or moved. It is recommended that you copy rather than move all fund/years to the new historical file ID. This is a precautionary measure in case an error occurs and you need to delete the funds from the historical file ID and run the process again… text/html 2025-05-29T20:32:34+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/business/doku.php/general/financeeoyprocess/copyrecommendedtoapproved?rev=1748550754&do=diff Finance > Utilities > Budget Level Processing > Copy Level [Budget Copy Level] Complete the following to copy Budget from the Recommended level to the Approved level. VCV Under From Level, select Recommended. VCV Under To Level, select Approved. VCV Click Execute. The Copy Level from Recommended to Approved report is displayed. text/html 2018-07-24T13:20:18+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/business/doku.php/general/financeeoyprocess/createafileidcbackup?rev=1532438418&do=diff Log on to file ID C. Finance > Utilities > Export by File ID Image Create an export of the current file ID. Reminder: Do not change the export file name. This utility is used to copy the selected file IDs to a user-designated archive file. * If exporting the current file ID (i.e., file ID C), all finance, accounts receivable, and requisition tables including vendor-related and user profile tables are exported. text/html 2023-05-09T15:08:54+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/business/doku.php/general/financeeoyprocess/createasciifile?rev=1683644934&do=diff Create ASCII file Log on to the historical file ID. Finance > Utilities > Finance Audit Extract When all of the necessary end-of-year entries are posted and the auditor requests the ASCII file, use this utility to create the file. Note: The utility can be run more than one time; however, all necessary end-of-year entries must be posted prior to running the utility. text/html 2025-05-29T18:56:40+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/business/doku.php/general/financeeoyprocess/createbackup?rev=1748545000&do=diff Perform an export Log on to file ID C. Finance > Utilities > Export by File ID It is important to perform an export prior to making significant changes. This allows you to revert data to a certain point in the process if necessary. This step should be completed prior to continuing the process. text/html 2019-05-07T19:57:53+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/business/doku.php/general/financeeoyprocess/delete1099data?rev=1557259073&do=diff Delete 1099 Data Log on to file ID C. Finance > Utilities > Create 1099 Work Table Delete 1099 historical data from the tables. If 1099 work table data is not deleted, backup files will not be imported. Note: The Finance transactions are not affected when the 1099 work table transactions are deleted. text/html 2025-05-29T16:57:22+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/business/doku.php/general/financeeoyprocess/deletefileids?rev=1748537842&do=diff Delete file IDs Log on to file ID C. Finance > Utilities > Delete by File ID [Delete by File ID Page] VCV Select the file ID (file ID 5 (2014-2015)) to be deleted. Use the arrow buttons to move the file ID from the left side to the right side of the page. VCV Click Execute. A message is displayed indicating that you are about to delete the selected file ID. text/html 2021-01-06T16:40:40+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/business/doku.php/general/financeeoyprocess/deleteliabilitytransfertransactions?rev=1609951240&do=diff Delete Liability Transfer Transactions Log on to the CYR payroll frequency. Payroll > Utilities > Transfer Transaction Processing > Mass Update/Delete Delete existing processed or unprocessed liability transfer transactions. Skip this step if there are no pay dates displayed in the From Pay Date and To Pay Date drop-down fields. If no pay dates exist, this step may have already been addressed. text/html 2023-05-02T17:06:15+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/business/doku.php/general/financeeoyprocess/deleteoldaccountcodes?rev=1683047175&do=diff Delete unused funds Log on to file ID C. Finance > Tables > Account Codes and Budget > Tables > Account Codes > Fund Delete the funds that are no longer needed in both the Budget and Finance tables. [Account Codes Fund] VCV Select the funds to be deleted. TIP: Reference the pagination information at the bottom of the grid to view the number of pages with data and begin deleting rows from the last page. text/html 2020-08-11T18:05:23+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/business/doku.php/general/financeeoyprocess/deletependingpayables?rev=1597169123&do=diff Delete existing pending payables Log on to file ID C. If your LEA has multiple pages of pending payables that need to be deleted, contact your regional ESC consultant to obtain an SQL to mass delete the transactions. OR Use the Finance > Maintenance > Pending Payables page to delete individual pending payable transactions. text/html 2023-05-09T14:29:27+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/business/doku.php/general/financeeoyprocess/duetofunds?rev=1683642567&do=diff (If applicable) Address due to funds for credit cards Log on to file ID C. Finance > Tables > Credit Card Codes > Due To Fund [Due To Fund Tab] This tab is used to determine the new fiscal year for any new entries that are created using existing credit card transactions. Retrieve a starting fund: Field text/html 2019-05-07T20:26:38+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/business/doku.php/general/financeeoyprocess/duplicateauditoradjustingentries?rev=1557260798&do=diff (Optional) Duplicate Auditor Adjusting Entries Finance > Maintenance > Postings > Journal Actual Duplicate the adjusting entries from the prior fiscal year file ID to the current file ID as you will need to record the auditor adjusting entries in the prior fiscal year file ID for PEIMS. Note: All errors must be addressed and cleared prior to continuing the process. text/html 2022-01-31T21:33:29+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/business/doku.php/general/financeeoyprocess/errormessagetable?rev=1643664809&do=diff Error MessageSolutionNot deleted. Has unpaid checks.Unpaid checks exist for the fund. The transaction can be reversed on the Finance > Maintenance > Postings > Check Processing-PO or PA tabs and the Purchase Order tab. Not deleted. Outstanding purchase orders exists.The fund has outstanding purchase orders in Finance. The outstanding purchase orders must be reversed prior to the fund being deleted. Reference the text/html 2019-06-04T20:56:07+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/business/doku.php/general/financeeoyprocess/errormessagetable1?rev=1559681767&do=diff Error MessageSolutionNot closed. Has unpaid checks.Unpaid checks exist for the fund. The transaction can be reversed on the Finance > Maintenance > Postings > Check Processing-PO or PA tabs and the Purchase Order tab. Not closed. Outstanding purchase orders exists.The fund has outstanding purchase orders in Finance. The outstanding purchase orders must be reversed prior to the fund being deleted. Reference the text/html 2021-01-06T16:34:58+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/business/doku.php/general/financeeoyprocess/massupdatepayrollaccounts?rev=1609950898&do=diff Mass Update Payroll Accounts Log on to the CYR payroll frequency. Payroll > Utilities > Mass Change Payroll Account Codes This utility is used to select a fund/year number and change it to another fund/year number, taking the transactions from the old fund/year to the new fund/year. When logged on to the current year, only accounts for active employees are changed. When logged on to next year, accounts for all employees are changed. text/html 2025-05-29T13:42:33+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/business/doku.php/general/financeeoyprocess/movebudgettofinance?rev=1748526153&do=diff Move Budget to Finance Log on to file ID C. Finance > Utilities > Fiscal Year Processing > Move Budget To Finance OR Budget > Utilities > Move Budget To Finance IMPORTANT: If you perform this process in Finance, it is recommended that you manually create a backup (export) using the Finance > Utilities > Export by File ID page. If you perform this process in Budget, the system will prompt you to create a backup (export) automatically. text/html 2024-05-28T17:18:49+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/business/doku.php/general/financeeoyprocess/newpreparethecurrentfileid?rev=1716916729&do=diff Log on to current file ID Log on to file ID C. If you have not done so already, after the Fiscal Year Close process is complete, exit and re-enter the Finance application to update the File ID and Account Period in the top-right corner of the application. text/html 2023-05-09T14:56:27+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/business/doku.php/general/financeeoyprocess/performpurchasingmaintenance?rev=1683644187&do=diff (If applicable) Clear/move NYR requisitions to CYR Log on to file ID C. Finance > Utilities > Fiscal Year Processing > Clear/Move NYR Requisitions to CYR If your LEA uses the next year Purchasing feature, move all purchase orders and requisitions that were created in next year Purchasing to Finance and current year Purchasing. text/html 2023-06-08T18:47:10+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/business/doku.php/general/financeeoyprocess/printandreviewfin2150?rev=1686250030&do=diff Generate, print, and review Outstanding Purchase Orders Report Log on to file ID C. Finance > Reports > Finance Reports > Vendor/Purchase Order Reports > FIN2150 - Outstanding Purchase Orders Generate the Outstanding Purchase Orders report for audit purposes. Print and/or save this report and review it for accuracy. Identify which purchase orders can be reversed in the next step. text/html 2025-06-09T19:05:05+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/business/doku.php/general/financeeoyprocess/proceedtohr?rev=1749495905&do=diff Notify HR/Payroll to proceed with the first payroll This step does not apply to June year-end LEAs, as they are not processing the first payroll of the school year at this time. Reminder: Since the fiscal year was updated for only active employees during the Fiscal Year Close process, be sure to verify that the fiscal year is correct for all employees. text/html 2019-05-28T21:44:40+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/business/doku.php/general/financeeoyprocess/reentercreditmemos?rev=1559079880&do=diff Re-enter Credit Memos Log on to file ID C. Finance > Maintenance > Postings > Credit Memo If you deleted credit memos in step 7, complete this step to re-enter the credit memos that should be applied to the new year. text/html 2025-05-28T20:32:19+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/business/doku.php/general/financeeoyprocess/reversepurchaseorders?rev=1748464339&do=diff (If applicable) Reverse purchase orders Log on to file ID C. If your LEA uses the purchase orders functionality in the Purchasing application, use one of the following methods to reverse purchase orders: Finance > Utilities > Fiscal Year Processing > Mass Purchase Order Reversal > Reverse PO by Fund OR Reverse PO by Range Reverse the applicable purchase orders by fund or range. text/html 2021-06-16T13:40:22+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/business/doku.php/general/financeeoyprocess/reviewbudgetamendments?rev=1623850822&do=diff Review budget amendments Log on to file ID C. Finance > Budget Amendment > Post to General Ledger Verify that all existing budget amendments have been posted to the Finance general ledger. The Fiscal Year Close process will delete budget amendments for incremented funds and clear the budget amendment table. text/html 2025-05-28T20:55:21+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/business/doku.php/general/financeeoyprocess/reviewcreditmemos?rev=1748465721&do=diff Review and print credit memos Log on to file ID C. Finance > Maintenance > Postings > Credit Memo OR Finance > Reports > Finance Reports > Vendor/Purchase Order Reports > FIN2300 - Outstanding Credit Memo Listing It is recommended that you review and print the Credit Memo page if credit memos exist for an ending fund. Or, review and print the Outstanding Credit Memo listing report. TIP: Printing the credit memo data is helpful, as Fiscal Year Close Process (Step 14) will delete credit memos… text/html 2025-05-28T21:02:55+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/business/doku.php/general/financeeoyprocess/reviewdeletefileids?rev=1748466175&do=diff Review file IDs Prior to creating the new historical file ID, review the existing file IDs to determine if any need to be deleted or copied to a new file ID. Note: Keep in mind that all existing historical file IDs are subject to open records requests. text/html 2023-05-02T17:03:10+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/business/doku.php/general/financeeoyprocess/reviewtheaccountcodetable?rev=1683046990&do=diff Verify actual fund balance obj.sobj codes Log on to file ID C. Finance > Tables > Account Codes > Fund The Annual Audit page references your specific fund balance object codes (Schedule C-1) to determine which codes the auditor uses to be compliant with the specific GASB 54 object codes. text/html 2019-05-06T21:33:24+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/business/doku.php/general/financeeoyprocess/step15images?rev=1557178404&do=diff Early start fiscal year LEA: [End of Month Closing Early Start LEA] Standard start fiscal year LEA: [End of Month Closing Standard Start LEA] text/html 2019-05-06T21:43:11+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/business/doku.php/general/financeeoyprocess/step20images?rev=1557178991&do=diff If not carrying forward balances: [Create New Accounts by Fund Page Not Carrying Forward Balances] If carrying forward balances: [Create New Accounts by Fund Page Carrying Forward Balances] text/html 2023-05-02T16:36:37+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/business/doku.php/general/financeeoyprocess/terminology?rev=1683045397&do=diff Term DescriptionCYR payroll frequencyCurrent year payroll frequency in Payroll.June Year-End (early fiscal year)A Finance fiscal year that runs July through June.ExportA backup file of data as it stands at the time it is exported from the system. Export or backup files can later be used to restore data to its original state at the time of extraction. text/html 2024-05-31T13:48:17+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/business/doku.php/general/financeeoyprocess/updatecutoffdates?rev=1717163297&do=diff Update Purchasing cutoff date District Administration > Options > Purchasing/Warehouse > Current Year Depending on your LEA's needs, update the Purchasing Cutoff Date to allow users to create purchasing requisitions. It is recommended to update the Amendment Cutoff Date under BAR Options on the Finance > Tables > District Finance Options > Finance Options tab. [Purchasing Warehouse Current Year Options] text/html 2021-01-06T16:31:43+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/business/doku.php/general/financeeoyprocess/updateemployeedistributionfiscalyear?rev=1609950703&do=diff Update Employee Distribution Fiscal Year Log on to the CYR payroll frequency. Personnel > Utilities > Mass Update > Employee Update the employee distribution fiscal year for all employees (active and inactive). Inactive employees include subs, hourly, and temporary employees. In order to delete a fund, both active and inactive employees should be selected at this time. text/html 2025-05-29T16:59:24+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/business/doku.php/general/financeeoyprocess/updatefinanceoptions?rev=1748537964&do=diff Verify/update Finance options Log on to file ID C. Finance > Tables > District Finance Options > Finance Options Verify that the data is accurate for the new fiscal year and update the fields as needed. [Finance Options Tab] VCV Under Finance Options, ensure that the following fields reflect data for the new school year: * text/html 2025-06-09T18:59:58+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/business/doku.php/general/financeeoyprocess/updatefinanceoptionsclearingfundmaintenance?rev=1749495598&do=diff Finance > Tables > District Finance Options > Clearing Fund Maintenance Update the Finance and Payroll Clearing Fund/Fiscal Year fields. Be sure to verify your offset accounts for the new fiscal year. [Clearing Fund Maintenance Tab] Verify that the data is accurate for the new fiscal year and update the fields as needed. IMPORTANT: Some LEAs may have old data for fiscal year 6; therefore, text/html 2024-05-24T15:38:21+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/business/doku.php/general/financeeoyprocess/updategrantsprojects?rev=1716565101&do=diff (If applicable) Update Grants and Projects tables If your LEA uses the Grants and Projects application to track grants across multiple file IDs, review and update the applicable tables as needed. Reference the Grants and Projects Tracking guide for additional information. text/html 2025-05-29T13:55:14+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/business/doku.php/general/financeeoyprocess/updatehroptions?rev=1748526914&do=diff Update payroll clearing fund/year Log on to the current year. Payroll > Tables > District HR Options Update the Payroll Clearing Fund/Year field. [HR Options Page] Payroll Clearing Fund/YearThis field is automatically populated with the payroll clearing fund/year selected on the Finance > Tables > District Finance Options > Clearing Fund Maintenance tab. If not, click text/html 2023-05-24T14:10:08+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/business/doku.php/general/financeeoyprocess/updatetheaccrualtable?rev=1684937408&do=diff Update accrual expense table Log on to the current year. Payroll > Tables > Accrual Expense If your LEA accrues, the accrual expense table must be updated. [Accrual Expense Page] VCV Click +Add to add a row. Field Description Fund Type a three-digit fund that may be in the employees’ distribution history (accrual) records where an alternate fiscal year needs to be used for the posting of the accrual expense. The first search is for a specific fund… text/html 2025-05-29T14:01:10+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/business/doku.php/general/financeeoyprocess/updateuseraccounts?rev=1748527270&do=diff Update user accounts District Administration > Utilities > Mass Update User Account by Fund Mass update all account codes assigned to specific years. The fund/year does not need to exist on the Finance > Tables > Account Codes > Fund tab. If the fund/year exists in the table, but the Fund Description field is blank, or if the fund/year does not exist in the table, the following message is displayed in the text/html 2025-05-29T13:52:59+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/business/doku.php/general/financeeoyprocess/verifybudgetmovetofinance?rev=1748526779&do=diff Verify Budget moved to Finance Log on to file ID C. Finance > Inquiry > General Ledger Inquiry > General Ledger Account Summary Larger districts should allow extra time for Move Budget to Finance processing, then log out and log back in to refresh the system before running the inquiry. Run an inquiry to verify that the Budget moved to Finance successfully. text/html 2024-05-31T15:44:02+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/business/doku.php/general/financeeoyprocess/verifythebankaccountgroupfundfiscalyear?rev=1717170242&do=diff Verify bank account group fund fiscal year Bank Reconciliation > Tables > Bank Account Fund Groups > Bank Account Group Funds By default, the fiscal year is masked (i.e., X). It is recommended that the fiscal year remain masked; however, it can be changed to the next fiscal year. TIP: This is a good time to add, remove, or clean up funds if necessary. text/html 2019-05-28T21:43:54+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/business/doku.php/general/financeeoyprocess/wheoysteps?rev=1559079834&do=diff Complete the Warehouse EOY Steps If your LEA uses the Warehouse application, complete the designated end-of-year steps to end the current year and begin the new year. text/html 2024-06-03T13:03:30+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/business/doku.php/general/financeeoyprocess/zerofundtotals?rev=1717419810&do=diff Verify that all fund totals are zero Log on to file ID C. Finance > Inquiry > General Ledger Inquiry Run an inquiry to verify that Fund Total (YTD), Fund Total (Current), and Fund Total (Next) amounts are zero. Note: If amounts are not zero, contact your regional ESC consultant for further assistance.