Core Collection: Class Roster Winter Submission

The Class Roster Winter Submission is used to collect information used in relation to the accountability for state-mandated teacher preparation programs. Additionally, the data is used to accurately identify all the local education agencies with teachers eligible for funds under the Teacher Incentive Allotment (TIA).

Under HB 4545 (Texas Legislature, 87th Regular Session), class roster winter data will be used to ensure that a student who did not pass the STAAR test has a TIA teacher assigned the following school year.

NOTE: The Class Roster – Fall Submission was sunset. Local education agencies will no longer be required to report this submission starting in the 2024-2025 school year.

  • As-Of-Date: February 28, 2025
  • Submission Due Date: March 27, 2025
  • Grades EE - 12

NOTE: Service ID restrictions for Summer PEIMS apply to this submission. (See PEIMS edit 30305-0004.)

For a complete list of extract rules and edits, see https://tealprod.tea.state.tx.us/TWEDSAPI/23/394/0/DataComponents

IMPORTANT: Each LEA will have unique situations. Some of the dates, images, and examples provided in this document are for informational and instructional purposes only and may not completely represent your LEA's process.

Prerequisites



Verify Data in ASCENDER

Verify data for each element on the following pages and reports. It is suggested that you run reports first, and then use the maintenance pages to update data where needed.



Hard-coded elements:



Reports

  • Personnel
  • Student

Grade Reporting

  • Grade Reporting > Maintenance > Master Schedule > District Schedule
  • Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Course
  • Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Section

Registration

  • Registration > Maintenance > Student Enrollment > Demo1

Personnel

  • Personnel > Maintenance > Staff Demo > Demographic Information
  • Personnel > Maintenance > Staff Demo > Credentials
  • Personnel > Maintenance > Staff Demo > Responsibility
  • Personnel > Maintenance > Employment Info
  • Personnel > Utilities > Mass Update > Employee

Payroll

  • Payroll > Maintenance > Staff Job/Pay Data > Job Info

District Administration

  • District Administration > Maintenance > Non-Employee



Class Roster Winter Data Components

❏ Click on the TEA drop-down menus to see complete information for Class Roster Winter reporting including: Domains, Entities and Data Elements.

The following data elements are pulled from the Education Organization, Enrollment, Staff, Student Identification and Demographics, and Teaching and Learning domains: