Core Collection: Class Roster Winter Submission

Hard-coded elements:

Reports

• Personnel

  
  ❏ Teacher Incentive Allotment Designation codes and descriptions can be verified by running the following report:
  
  Personnel > Reports > Personnel Reports
  
  
  

  
  
  
  

  The following element from the StaffExtension complex type are included in the Class Roster Winter submission ONLY:

  
  Reported Elements from Personnel Reports:
  
  

  Element	Code Table	Data Element	ASCENDER Name
  E1722	C322	TeacherIncentiveAllotmentDesignation	—-

  NOTE: The expectation for State Reporting is if a staff member is listed as an instructor, they are teaching a course. Since these instructors do not have any sections, they do not extract.
  To get them to extract, the staff member needs to be deleted from the Grade reporting > Maintenance > Master Schedule > Campus Schedule > Instructor tab.

  
  

  ---

  ❏ Staff data can be verified by running the following report:
  
  

  NOTE: For a more accurate list of active employees, run the report from Payroll > Reports > User Created Reports.

  Personnel > Reports > User Created Reports
  
  
  
  

  The following elements from the StaffExtension complex type are included in the Class Roster Fall and Winter submission:

  Under Employee Demographic:

  • Texas Unique Staff ID
  • First Name, Middle Name, Last Name, Generation
  • Sex
  • DOB
  • Staff ID/SSN
  • Hispanic/Latino
  • American Indian, Asian, African American, Pacific Islander, White
    
    

  Under Employment:

  • Highest Degree Achieved
  • Yrs Prior Teaching
  • Creditable Year of Service
    
    

• Student

  
  ❏ Student data can be verified by running the following reports:
  
  

  For verifying data in CLS2-100-001 Student Class Roster:

  • Grade Reporting > Reports > Grade Reporting Reports > Instructors > SGR0900 - Class Rolls (Student Grade Information)
  • Grade Reporting > Reports > Grade Reporting Reports > Student Schedules > SGR0000 - Student Course Enrollment Listing
  • Registration > Reports > Registration Reports > Student > SRG0400 - Student Information Sheets

  
  
  For verifying data in CLS2-100-002 Student Class Schedule:

  • Grade Reporting > Reports > Grade Reporting Reports > Student Schedules > SGR2055 - Student Schedules

  
  
  For verifying data in CLS2-100-003 Staff Class Assignment:

  • Grade Reporting > Reports > Grade Reporting Reports > Instructors > SGR2550 - Teaching Assignments
  • Grade Reporting > Reports > Grade Reporting Reports > Master Schedules > SGR0130 - Master Sched Section and Grd Rpting Info

  
  
  For verifying data in CLS2-100-004 Teacher Class Summary:

  • Grade Reporting > Reports > Grade Reporting Reports > Instructors > SGR0350 - Student Counts by Teacher

  
  
  For verifying data in CLS2-100-005 Staff Roster:

  • Grade Reporting > Reports > Grade Reporting Reports > Instructors > SGR0140 - Instructor List (Grd Rpting)

  
  
  For verifying student demographic data:

  • Registration > Reports > Create Registration Report

  
  
  

  ---

Grade Reporting

• Grade Reporting > Maintenance > Master Schedule > District Schedule

  
  
  
  

  The following elements from the StaffResponsibilitiesExtension complex type are included in the Class Roster Fall and Winter submission:

  
  Reported Elements from Course:
  
  

  Element	Code Table	Data Element	ASCENDER Name
  E3071	—-	CourseCode	Service ID
  E0948	C135	CourseSequence	Crs Seq

• Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Course

  
  
  
  

  The following elements from the CourseOffering complex type are included in the Class Roster Fall and Winter submission:

  
  Reported Elements from Course:
  
  

  Element	Code Table	Data Element	ASCENDER Name
  E1194	—-	LocalCourseCode	Crs Nbr

  
  

• Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Section

  
  
  
  

  The following elements from the SectionExtension and TeacherSectionAssociationExtension and StudentSectionAssociation complex types are included in the Class Roster Fall and Winter submission:

  
  Reported Elements from Section:
  
  

  Element	Code Table	Data Element	ASCENDER Name
  E1194	—-	LocalCourseCode	Crs Nbr
  E1056	—-	SectionIdentifier	Crs Nbr, Section, Sem
  E1072	C182	NonCampusBasedInstruction	Non-Campus Based
  E0948	C135	CourseSequence	Crs Seq
  E1454	C309	ClassroomPosition	Class Role
  E3010	—-	BeginDate	Entry Date
  E3020	—-	EndDate	Withdraw Date

  
  

Registration

• Registration > Maintenance > Student Enrollment > Demo1

  
  
  
  

  The following elements from the StudentExtension and StudentSchoolAssociationExtension complex types are included in the Class Roster Fall and Winter submission:

  
  Reported Elements from Demo1:
  
  

  Element	Code Table	Data Element	ASCENDER Name
  E0923	—-	LocalStudentId	—-
  E1523	—-	StudentUniqueId	Texas Unique Student
  E1517	C050	EntryGradeLevel	Grade	Grade
  E0703	—-	FirstName	Name - First
  E0704	—-	MiddleName	Name - Middle
  E0705	—-	LastSurname	Name - Last
  E0001	—-	StudentId	SSN
  E0004	C013	Sex	Sex
  E0006	—-	BirthDate	DOB
  E1064	—-	HispanicLatinoEthnicity	Hispanic/Latino
  E3050	C304	Race	White
  E3050	C304	Race	Black/African American
  E3050	C304	Race	Asian
  E3050	C304	Race	American Indian/ Alaskan Native
  E3050	C304	Race	Hawaiian/Pacific Isl
  E0266	—-	SchoolId	Camp ID Resid

Personnel

• Personnel > Maintenance > Staff Demo > Demographic Information

  
  
  
  

  The following elements from the StaffExtension and TeacherSectionAssociationExtension complex types are included in the Class Roster Fall and Winter submission:

  
  Reported Elements from Demographic Information:
  
  

  Element	Code Table	Data Element	ASCENDER Name
  E1524	—-	StaffUniqueId	Texas Unique Staff ID
  E0505	—-	StaffId	Staff ID/SSN
  E0703	—-	FirstName	Name - First
  E0704	—-	MiddleName	Name - Middle
  E0705	—-	LastSurname	Name - Last
  E0706	C012	GenerationCode	Legal - Generation
  E0004	C013	Sex	Sex
  E0006	—-	BirthDate	DOB
  E1064	—-	HispanicLatinoEthnicityHispanic/Latino
  E3050	C304	Race	American Indian Alaskan Native
  E3050	C304	Race	Asian
  E3050	C304	Race	Black African American
  E3050	C304	Race	Hawaiian Pacific Islander
  E3050	C304	Race	White

  
  
  

• Personnel > Maintenance > Staff Demo > Credentials

  
  
  
  

  The following elements from the StaffExtension complex type are included in the Class Roster Winter submission:

  
  Reported Elements from Credentials:
  
  

  Element	Code Table	Data Element	ASCENDER Name
  E1722	C322	TeacherIncentiveAllotmentDesignation	Teacher Incentive Allotment Designation

  
  
  

• Personnel > Maintenance > Staff Demo > Responsibility

  
  
  
  

  NOTE: If a person is listed as an Instructor, it is considered they are teaching a course. The instructor can be listed in Personnel or in Grade Reporting, but not in both applications. The instructor must be deleted from Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Instructor if they do not have any sections assigned to them.
  
  The following elements from the TeacherSchoolAssociation complex type are included in the Class Roster Winter submission:

  
  Reported Elements from TeacherSchoolAssociation:
  
  

  Element	Code Table	Data Element	ASCENDER Name
  E1524	—-	StaffUniqueId	Role ID/Staff Classification
  E0266	—-	SchoolId	Campus

  
  
  

• Personnel > Maintenance > Employment Info

  
  
  
  

  The following elements from the StaffExtension complex type are included in the Class Roster Fall and Winter submission:

  
  Reported Elements from Employment Info:
  
  

  Element	Code Table	Data Element	ASCENDER Name
  E0730	C015	HighestCompletedLevelOfEducation	Highest Degree
  E1377	—-	TotalYearsPriorTeachingExperience	Years Experience (Professional) - Total
  E1721	—-	CreditableYearOfService	Creditable Year of Service
  E1073	C181	StaffType	—-

  
  
  

• Personnel > Utilities > Mass Update > Employee

  
  
  
  

  The following elements from the StaffExtension complex type are included in the Class Roster Winter submission:

  
  Reported Elements from Employee:
  
  

  Element	Code Table	Data Element	ASCENDER Name
  E1721	—-	CreditableYearOfService	Creditable Year of Service

  
  
  

Payroll

• Payroll > Maintenance > Staff Job/Pay Data > Job Info

  
  
  
  

  The following element from the StaffExtension complex type is included in the Class Roster Fall and Winter submission:

  
  Reported Elements from Job Info:
  
  

  Element	Code Table	Data Element	ASCENDER Name
  E1073	C181	StaffType	Pay Type

  
  
  

District Administration

• District Administration > Maintenance > Non-Employee

  
  

  
  
  

  The following element from the StaffExtension complex type is included in the Fall and Winter Class Roster submissions:

  
  Reported Elements from Non-Employee:
  
  

  Element	Code Table	Data Element	ASCENDER Name
  E1073	C181	StaffType	TSDS Staff Type