TSDS PEIMS Fall Submission (WIP)

Verify data in the district and campus master schedules. This data must be correct to ensure that Career & Technical Education, Staff Responsibilities, and other data is extracted correctly for Submission 1. It is recommended that you run applicable reports first, and then use the Grade Reporting maintenance pages to update data where needed.

Grade Reporting

• Grade Reporting Reports

  
  Data in the district master schedule can be verified by running the following reports:
  
  

  Grade Reporting > Reports > Grade Reporting Reports > Instructors > SGR0140 - Instructor List (Grd Rpting)
  
  
  
  

  SGR0140 allows you to verify that staff IDs are correct.

  
  
  

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  Grade Reporting > Reports > Grade Reporting Reports > Instructors > SGR2500 - Schedule of Classes (Grd Rpting)
  
  
  
  

  Run SGR2500 before staff responsibilities data is extracted. The report provides a count of students in each instructor’s class, as well as service ID and total students. You can compare data to the database after the staff data is extracted.
  
  

  For elementary campuses:
  
  

  • Each course-section must have at least one student in order for staff responsibilities data to be extracted for that course.
    
    
  • For districts that use the multi-period scheduling for elementary grade reporting, each subject should have a unique period. This is recommended by the TEA for classroom linking.

  
  
  

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  Grade Reporting > Reports > Grade Reporting Reports > Instructors > SGR2550 - Teaching Assignments
  
  

  IMPORTANT: CTE must be selected for the instructor on Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Section.
  
  
  
  

  
  
  

  Set Sort parameter to D (Subject Area).
  
  Cert CTE is set to Y for all VOED and COMP courses in the Subject Area column for all weighted state career and technical funding courses and CTE-certified teachers.

  
  
  

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  Grade Reporting > Reports > Grade Reporting Reports > Master Schedules > SGR0050 - District Master List (Grd Rpting)
  
  
  
  

  SGR0050 allows you to verify that district course information is correct. Verify data in the Service ID, Pop Srv, Role ID, and Class Type columns.
  
  You can also use SGR0050 to identify service IDs in the C022 code table that are not appropriate for the CTE course.
  
  You can filter for CTE courses (in numerical order and alpha order, or individually):
  
  
  
  Sort the report by service ID so that all CTE courses are displayed together.
  
  

  
  
  

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  Grade Reporting > Reports > Grade Reporting Reports > Master Schedules > SGR0110 - Master Schedule PEIMS (Grd Rpting)
  
  
  
  

  SGR0110 allows you to verify that campus course information is correct at the section level. Section-level settings override district information, so ensure that the information is correct. The report also indicates invalid service IDs that must be corrected. Verify Beg Time and End Time are correct if they are used to report Teacher Responsibilities. If using crosswalks in State Reporting, the Beg Time and End Time should be blank.
  
  

  NOTE:
  

  • If bold only on the district master schedule.
  • If not bold, is coded on the section tab.
  • If blank, no section is built.

  
  
  

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  Grade Reporting > Reports > Grade Reporting Reports > Master Schedules > SGR0220 - Invalid Service ID
  
  
  
  

  SGR0220 compares the district course service IDs to the C022 table for the current year and identifies any courses that have service IDs not found in the C022 table. Any courses with invalid service IDs are listed in the report.

  
  
  

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  Grade Reporting > Reports > Grade Reporting Reports > Student Verification > SGR1600 - Career and Technology Code Verification
  
  
  
  

  SGR1600 lists the students enrolled in CTE courses, equivalent TEA course numbers, and entry and withdrawal dates. You can run SGR0400 to identify students in the course, and then compare data in SGR1600 for students enrolled in the course.

  
  
  

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  Grade Reporting > Reports > Create Grade Reporting Reports
  
  
  
  

  You can create a custom report to verify master schedule data.

  
  
  

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• Grade Reporting > Maintenance > Master Schedule > District Schedule

  
  
  
  

  NOTE: To display the PEIMS fields in the grid, click the PEIMS heading below the grid. An arrow is displayed next to the PEIMS heading to indicate that those fields are displayed above.

  
  
  Reported Elements from District Schedule: reported in the Course Entity.

  
  
  Verify that the following are correct for all courses in the district master schedule:
  
  

  ❏ Pop Srvd - Verify that the population served code indicates the population for which the course was designed. The default code is 01 (i.e., Regular students).
  
  ❏ Class Type - Verify that the code correctly indicates if the instruction for the class is provided in a regular or non-regular classroom.
  
  ❏ Role ID - Verify that the role ID is appropriate for the course. In most cases, the code is 087 (i.e., Teacher).

  
  
  

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• Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Section

  
  
  
  

  Several fields exist on both the district and campus master schedules. These fields only need to be updated in the campus master schedule if they require different values than the district master schedule.
  
  

  • If the field in the campus master schedule (section record) contains data, that value is extracted.
    
    
  • If the field is blank in the campus master schedule (section record), the district value is extracted.
    
    
  • Under District Information, district-level settings are displayed for your information.

  NOTE: To display the applicable fields in the grid, click the Section Information heading below the grid. An arrow is displayed next to the heading to indicate that those fields are displayed above.

  ❏ Pop Srvd - Verify the field for all course-sections.
  
  ❏ Class Type - Verify the field for all course-sections.
  
  ❏ Role ID - Verify the field for all course-sections.
  
  

  The following fields must be entered in the campus master schedule (section record); they do not exist in the district master schedule:
  
  

  ❏ Days (of the week), Time Begin, and Time End - Used to calculate monthly minutes for extracting staff responsibility data.
  
  

  • If Time Begin and Time End are blank, the crosswalk tables are used to calculate monthly minutes, as described previously in this guide. Using crosswalks is recommended.
    
    
  • If Time Begin and Time End have values, the extract uses the values whether or not there is a crosswalk for service ID or monthly minutes. To use the crosswalks, these fields must be blank.
    
    

  ❏ Class Role - Verify the field for all course-sections. This value is used when extracting staff responsibility data to identify the teacher of record.

  
  
  

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  NOTE: For instructional staff, these records may come from staff demo record in Personnel or from the master schedule in Grade Reporting, or both, depending on how your district is set up.

  Reported Elements from Section: reported in the Section Entity.
  
  

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• Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Instructor

  
  
  
  

  ❏ If the district has converted staff IDs (SSNs) to employee IDs, the Staff ID column will no longer display SSNs. Employee IDs should be displayed instead. Ensure that an employee ID is displayed for all staff hired after the utility was run.
  
  ❏ Select Excl From Fall PEIMS if the instructor should not be extracted when staff responsibility data is extracted.

  
  
  

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• Grade Reporting > Maintenance > Tables > TSDS Crosswalks

  
  Grade Reporting > Maintenance > Tables > TSDS Crosswalks
  
  

  Build and update any necessary crosswalk tables. For Submission 1, the following tables can be used:
  
  Staff:

  • 042 - Responsibilities - From Campus/Period to Minutes
  • 043 - Responsibilities - From Campus/Service ID to Minutes
  • 044 - PE Responsibilities - Campus/Crs/Sec (not available for Business-only users)

  
  
  Crosswalks are retained from year to year. If tables exist from prior years, ensure that they are up to date.
  
  Staff Responsibilities 042 and 043 Notes:
  
  Crosswalk tables allow you to define periods and service IDs and used to calculate monthly minutes. Using crosswalks is recommended, particularly for campuses that use a modified block schedule.
  
  The service ID and period at the campus must be unique in the table. You can only create one record per period per campus in each crosswalk table, and you can only create one record per service ID per campus in each table.
  
  If you use crosswalk tables to calculate instructional minutes, leave the Time Begin and Time End fields blank on Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Section for each section at the campus. When the fields are blank, the crosswalk tables are used.
  
  You can enter Time Begin and Time End for some sections and leave others blank.
  
  

  The staff responsibility extract will always use data from the section record if it exists, even if a crosswalk exists.
  
  If the Time Begin and Time End fields are blank, the extract program looks at the Responsibilities - From Campus/Service ID to Minutes crosswalk. If that crosswalk is blank, the program looks at the Responsibilities - From Campus/Period to Minutes crosswalk.
  
  The monthly minutes value is calculated as follows:
  
  

  (Number of minutes of the class (period)) x (number of days in the week the class meets) x (Number of weeks in the month the class meets)
  
  Examples:
  
  A class taught for one hour every day:
  
  (60 minutes of the class) x (5 days per week) x (4 weeks per month) = 1200
  
  A class taught for one hour three times per week:
  
  (60 minutes of the class) x (3 days per week) x (4 weeks per month) = 720
  
  Note that four weeks per month is the default, because there are generally four weeks prior to the fall snapshot date.

  
  
  

  
  

  Create 042 - Responsibilities - From Campus/Period to Minutes crosswalk:

  
  
  

  ❏ In the Crosswalk Table field, select 042-Responsibilities - From Campus/Period to Minutes.
  
  ❏ Any existing data is displayed. Add and delete data as needed.

  • In the From field, type the three-digit campus ID and a two-digit period (e.g., for campus 001 and period 01, type 00101).
  • In the To field, type the monthly minutes value. Zero-fill the value to five digits (e.g., 000940).

  
  
  ❏ Click Save.
  
  

  Block Schedule Example (A/B bell schedule):
  
  
  
  A Day: Periods are 1-4. In weeks 1 and 3, classes meet 3 days per week. In weeks 2 and 4, classes meet 2 days per week.
  
  B Day: Periods are 5-8. In weeks 1 and 3, classes meet 2 days per week. In weeks 2 and 4, classes meet 3 days per week.
  
  Classes are 85 minutes each day.
  
  Monthly minutes calculation:
  
  (85 x 3 days x 2 weeks) + (85 x 2 days x 2 weeks)
  
  85 x 5 x 2 = 850 minutes

  
  
  

  Create 043 - Responsibilities - From Campus/Service ID to Minutes crosswalk:

  
  
  ❏ In the Crosswalk Table field, select 043-Responsibilities - From Campus/Service ID to Minutes. Click Retrieve.
  
  ❏ Any existing data is displayed. Add and delete data as needed.

  • In the From field, type the three-digit campus ID and the service ID (e.g., 10102010000).
  • In the To field, type the monthly minutes value. Zero-fill the value to five digits (e.g., 04800).

  
  
  ❏ Click Save.

  
  
  

  Create 044 - PE Responsibilities - Campus/Crs/Sec crosswalk:

  This crosswalk allows you to enter the number of days and minutes in which the PE teacher provides physical education instruction each week at the campus for the four weeks in October that include the last Friday in October. This is required for all teachers of record for course-sections associated with the following physical education (PE) service IDs:

  02530002
  02530003
  02530004
  02530005
  02530006
  02530007
  02530008
  02850000
  03823000
  82210XXX
  82931XXX
  83210XXX
  84200XXX
  PES00051
  PES00053
  PES00056

  All districts will use this crosswalk, except for Business-only districts whose responsibility records come from Human Resources, or if PE service IDs are not used for PE courses, or if your PE service ID courses do not have students.
  
  

  Important: Minutes for any holidays should be included.
  
  

  NOTE:
  
  These fields are not reported for employees with PE substitution responsibilities (i.e., employees with service IDs PES00000-PES00015).
  
  

  Records are created for non-campus-based PE courses (i.e., Non Campus Based is greater than 00 in the campus master schedule) if the course is taught during semester 1 and at least one student is enrolled in the class.
  
  

  This crosswalk is not used for Business-only districts whose responsibility records come from Personnel, or if PE service IDs are not used for PE courses, or if your PE service ID courses do not have students. All other districts should use this crosswalk.

  
  

  
  
  

  ❏ In the Crosswalk Table field, select 044-PE Responsibilities - Campus/Crs/Sec.
  
  ❏ The first time you access the page, there will be rows from the previous year displayed. Click Delete then click Create to add current year courses.

  A list of course-sections associated with physical education (PE) service IDs is listed. This list is predefined and cannot be changed.
  
  The From column lists course-sections in the campus-course-section format, where:

  • The first three digits are the campus ID.
  • The next digits are the course number, which may contain between four and eight digits.
  • The last two digits are the section number.
  • The course-sections are for semester 1.

  
  
  ❏ For the Teacher of Record for each course-section listed, enter the following information for the four weeks in October that include the last Friday in October:

  • In the Day Week 1-4 fields, type the number of days in which the employee provides physical education instruction each week at the campus. Valid entries are one digit between 0-5.
    
    
  • In the Mins Week 1-4 fields, type the number of minutes the employee provides physical education instruction each week at the campus. Valid entries are up to four digits between 0-3000.
    
    

  These fields are automatically populated according to the Days code entered on Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Section for each course-section meeting time. The program calculates the minutes in the days from the section Time Begin/End and sums for each meeting time the days per week for that meeting time, then multiplies the minutes per day for that meeting time to calculate the minutes for each week.

  
  
  ❏ Click Save.
  
  ❏ Click Print to print the data displayed.
  
  ❏ If new PE responsibilities records are found the next time you access the page, the Create button will be replaced with the Refresh button. Click Refresh to add new records to the grid.
  
  

  NOTE: You cannot delete data row by row. You must click Delete to delete all rows on the page. Then, click Create to populate the page with PE course-sections. Then, you can re-enter all data.
  
  WARNING: If you click Delete, all rows are deleted.

  
  
  

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Verify data for each element in the following ASCENDER Student applications. It is suggested that you run reports first, and then use the maintenance pages in the Student applications to update data where needed.

Calculated Elements

Hard-coded and calculated elements

Graduation Plan

• Graduation Plan > Maintenance > Student > Individual Maintenance > PGP

  
  
  
  Reported Elements from PGP: reported in the PriorYearLeaver Entity.

  
  
  For students who do not have a graduation plan, this information is entered on Registration > Maintenance > Student Enrollment > Demo3.
  
  IMPORTANT The IBC Exam Fee Amount has a revised domain of values from 0-100 to 0.00-700.00.
  
  ❏ Credentials and Certifications are added on Graduation Plan > Maintenance > District > Tables.
  
  
  
  

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• Graduation Plan > Maintenance > Student > Individual Maintenance > Performance Acknowledgement

  
  
  
  

  Reported Elements from Performance Acknowledgement: reported in the PriorYearLeaver Entity and the StudentAcademicRecord Entity.
  
  

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Registration

• Registration Reports

  
  Registration data can be verified by running the following reports:
  
  

  Registration > Reports > Create Registration Report
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  

  Demo1, Demo3, At Risk, Bilingual/ESL enrollment data, and local program data can be verified by creating a customized report.

  
  
  

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  Registration > Reports > Registration Reports > Program > SRG0600 - Student Special Program Listing
  
  
  
  

  Set the Check if At Risk Year parameter to C Current.
  
  

  NOTE: This report can be used to verify Migrant, Immigrant, Asylee Refugee, Military Connected, Foster Care, Homeless, Unaccompanied Youth, and/or Eco Dis.
  
  The report can be filtered to show one data element at a time.
  
  

  
  
  

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  Registration > Reports > Registration Reports > Program > SRG1200 - Student Status Changes by Program
  
  
  
  

  To verify special ed data, set the Print Special Ed Records parameter to Y, and set all other parameters to blank or N.
  
  

  
  
  
  
  

  To verify GT data, set the Print Gifted/Talented Records parameter to Y, and set all other parameters to blank or N.
  
  

  
  
  
  
  

  To verify bilingual/ESL data, set the Print Bilingual/ESL Records parameter to Y, and set all other parameters to blank or N.
  
  

  
  
  
  
  

  To verify PK enrollment, set the Print PK Enroll Records parameter to Y, and set all other parameters to blank or N.
  
  

  
  
  
  
  

  To verify Title I data, set the Print Title I Records parameter to Y, and set all other parameters to blank or N.
  
  

  
  
  
  
  

  To verify eligibility, attribution code, campus of residence, and economic disadvantage status, set the Print Enroll Records parameter to Y, and set all other parameters to blank or N. The report is run by campus.
  
  

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  At Risk data can be verified by running the following report:
  
  Registration > Reports > Registration Reports > Program > SRG1500 - Student At Risk Listing
  
  
  
  

  SRG1500 is required for state compensatory audits.
  
  

  • You must enter a year for the At Risk Year (Ending School Year) parameter to print district and campus cumulative counts for all indicators.
    
    
  • Leave the Campus ID parameter blank to obtain district cumulative counts. Campus totals are displayed at the end of each campus.
    
    
  • District totals are displayed at the end of the report.
    
    

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  Registration > Reports > Registration Reports > Program > SRG1600 - Student At Risk Profile
  
  
  
  

  (Optional) SRG1600 displays at-risk criteria per student. One page is printed per student.
  
  

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  Local program data can be verified by running the following report:
  
  

  Registration > Reports > Registration Reports > Program > SRG1900 - Local Program Enrollment Count
  
  
  
  

  Set the Local Program Code parameter to the code for the specific local program. Run the report for each local program code.
  
  

  NOTE: The following Local Program codes are reported in the Fall PEIMS Submission: Dyslexia (DYS), Early College High School (ECHS), Individual Graduation Committee (IGC), Intervention Strategy (INT), Pathways in Technology (P-TECH), 504 and Texas Science, Technology, Engineering, and Mathematics (T-STEM).

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  Registration > Reports > Registration Reports > Student > SRG1800 - Enrollment by District of Residence
  
  
  
  

  SRG1800 provides a list of students who were enrolled during the selected attendance cycle, grouped by district of residence. Use the report to verify campus ID of residence (CIR).
  
  The report is sorted by campus ID of residence (CIR). If the Exclude Blank District Of Residence Detail parameter is blank or N, all students with a blank CIR are listed at the beginning of the report. Summary totals by CIR are listed at the end of the report.
  
  

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• Registration > Maintenance > Student Enrollment > Demo1

  
  
  
  

  Reported Elements from Demo1: are reported in the following:
  StudentEducationOrganizationAssociation Entity
  StudentSchoolAssociation Entity
  PriorYearLeaver Entity
  Student Entity
  
  

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• Registration > Maintenance > Student Enrollment > Demo2

  
  
  Reported Elements from Demo2: reported in the Student Entity.
  
  ❏ Update census block data.
  
  

  1. Create a file for the purposes of assigning a Census Block GEO ID.

     
     Registration > Utilities > TEA Census Block > Export Address
     
     

     IMPORTANT: This utility must be run in the Firefox browser. This utility allows you to create a file for the purposes of assigning a Census Block GEO ID.
     
     NOTE: Users will use the Census Block Group Tool to look up a census block number for a single address, or upload a .CSV file with multiple addresses to which the system applies a census block number. For additional information and instructions on how to download the Census Block Group Tool, login to the TSDS Portal (TEA Login (TEAL)) and refer to the TSDS Census Block Group Tool User Guide PDF.

     
     
     ❏ Click Missing/Invalid Data Report.

     A report opens that provides a list of students not eligible for the census block export due to errors.
     
     Students are included on the report if they are ineligible due to any of the following conditions:
     
     

     • Blank UID - The column displays Yes for students with a blank Texas Unique Student ID.
     • Homeless - The column displays Yes if the student is homeless.
     • Invalid Address - The column displays Yes if the student has an invalid physical address.
     • ADA Eligibility - The column displays Yes if the student's code is 0, 4, 5, or 8 (by PEIMS As-of date). The student's code must be 1, 2, 3, 6, 7, or 9 (as of the PEIMS date).
     

     
     
     ❏ Click Execute.

     A .csv file is generated that can be exported to the TEA to obtain census block data for eligible students who do not have it. The file contains the student's Texas Unique Student ID and physical address (street number and name, city, state, and zip code).
     
     

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     IMPORTANT: The TEA-calculated file must complete in text format and must be saved Save as Type .CSV (comma delimited) to import.

  2. Import file to assign Census Block GEO ID to eligible students.

     
     Registration > Utilities > TEA Census Block > Import Census Block
     
     

     IMPORTANT: This utility must be run in the Firefox browser. This utility allows you to import a .csv file of Census Block GEO ID to assign the Census Block data to eligible students. This automatically populates the Student Census Block field on Registration > Maintenance > Student Enrollment > Demo2.

     ❏ Save the file as a .csv file with a unique name (e.g., ASCENDERISD_CENSUS_BLOCK.csv).
     
     ❏ Click Browse to locate and select the .csv file provided by the TEA.
     
     ❏ Click Import.

     Records are created in the census block table that contain the student's social security number and GEO ID.

     
     
     ❏ Click Print Report to view the file and any errors. The number of records updated or inserted in the census block table is also included.
     
     

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     NOTE:
     This process also applies if you changed the address for one or several students, putting them into a different block:
     
     ❏ Add the student(s) to TEA spreadsheet and calculate.
     ❏ Created a new TEA .csv with only that one student (or several students).
     ❏ Import the file.

• Registration > Maintenance > Student Enrollment > Demo3

  
  
  
  

  Reported Elements from Demo3: reported in the StudentEducationOrganizationAsociation Entity
  
  

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• Registration > Maintenance > Student Enrollment > Graduation

  
  
  
  

  Reported Elements from Graduation: reported in the StudentAcademicRecord Entity.
  
  

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• Registration > Maintenance > Student Enrollment > At Risk

  
  
  
  

  You can use the Set Student At Risk Indicators utility to set at-risk indicators for Submission 1:
  
  

  1. Go to Registration > Utilities > Set Student At Risk Indicators.
     
     
  2. Select the campus, and set the As-of Date field to the last Friday of October.
     
     
  3. Click Execute.
     
     
     • When the utility is run, the following PEIMS at-risk criteria fields on Registration > Maintenance > Student Enrollment > At Risk are set or changed:
       • 2. Did not maintain avg of 70 in 2 or more subjects (07-12)
       • 3. Not promoted for one or more school years
       • 4. Unsatisfactory performance on assessment instrument
       • 5. Pregnant/parent
       • 6. Placed in a DAEP (TEC37.006)
       • 7. Expelled (TEC37.007)
       • 11. Is in the custody or care of the DFPS or has been referred to DFPS
       • 12. Homeless
         
         
     • The following PEIMS at-risk criteria fields must be manually maintained:
       • 1. Unsatisfactory performance on readiness test (PK - 03)
       • 8. On parole,probation,deferred prosecution or other conditional release
       • 9. Previous PEIMS dropout
       • 13. Residential Placement
       • 14. Incarcerated or parent/guardian has been incarcerated during the student's lifetime, per Penal Code Section 1.07
       • 15. Enrolled in a designated dropout recovery school under TEC §39.0548.
         
         If any of these fields are selected, the At-Risk indicator is not cleared by the utility.
         
         
     • The following PEIMS at-risk criteria fields are automatically set by the program:
       • 3. Not promoted for one or more school years - This indicator is selected if the student did not advance from one grade level to the next for one or more school years. (Note that grade levels EE and KG are excluded; KG must manually be entered.) If selected, the Last Grade Failed and Last Year Failed fields on the At Risk tab also display data.
       • 10. EB - This field is selected if the student has an EB row on the Bil/ESL tab.
         
         

  See online Help for additional information.

  Reported Elements from At Risk: reported in the StudentEducationOrganizationAssociation Entity.
  
  

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• Registration > Maintenance > Student Enrollment > W/R Enroll

  
  No Show Students
  
  

  Every student who is withdrawn with Reason code 44 (i.e., No Show) will automatically be set to code 98 (i.e., Dropout) when the fall data is extracted. If this is not correct for the student, you must change the student’s status code from 44 to the appropriate code once the correct code is determined.
  
  

  NOTE: The following withdrawal codes are also set to code 98 when the fall data is extracted: 02, 04, 09, 10, 14, 15, 19, 22, 30, 44, 61, 72, 79, and 84.
  
  The following codes are set to blank and are not extracted: 31, 33, 49, 63, 64, 80, and EP.
  
  Any user-defined codes that do not get set to blank will be set to code 98.

  
  If the student met graduation requirements by August 31, change the Reason code from 44 (i.e., No Show) to 01 (i.e., Graduated from a campus in this district or charter) and enter the student’s graduation date. It is not necessary to create a leaver record on the Prior Year Leaver Tracking page.

  
  
  
  
  Registration > Reports > Registration Reports > Withdrawal > SRG2200 - Student No Show Report
  
  
  
  

  Use SRG2200 to determine the students for whom you need to update code 44. The Ending School Year parameter should be set to the ending year of the current school year.
  
  

  
  
  Reported Elements from W/R Enroll: reported in the StudentSchoolAssociation Entity.
  
  

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• Registration > Maintenance > Student Enrollment > SpecEd

  
  
  
  Scroll to the right:
  
  
  
  

  Reported Elements from SpecEd: reported in the SpecialEducationProgramReportingPeriodAttendance Entity.
  
  

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• Registration > Maintenance > Student Enrollment > G/T

  
  
  
  

  Reported Elements from G/T: reported in the StudentEducationOrganizationAssociation Entity.
  
  

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• Registration > Maintenance > Student Enrollment > Bil/ESL

  
  
  
  

  Reported Elements from Bil/ESL: reported in the following:
  PriorYearLeaver Entity
  StudentEducationOrganizationAssociation Entity
  StudentLanguageInstructionProgramAssociation Entity
  
  

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• Registration > Maintenance > Student Enrollment > Title I

  
  
  
  

  • If Schoolwide Title I is selected on Attendance > Maintenance > Campus > Campus Options (indicating campus-wide Title I), a Title I record is automatically created with code 6 for all students at the campus.
    
    
  • All students attending a Title I, Part A Schoolwide Program School must be reported with code 6.

  
  
  Reported Elements from Title I: reported in the StudentTitleIPartAProgramAssociation Entity.
  
  

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• Registration > Maintenance > Student Enrollment > Local Programs

  
  
  
  

  If the student is enrolled in the program, the Other Spc Pgms field will be set to the district-defined code for the program.
  
  For a student to be enrolled in a local program, the program must be set up at the district level on Registration > Maintenance > District Profile > Local Program Codes. Then, the program must be selected at the campus level on Registration > Maintenance > Campus Profile > Campus Local Program Codes to make it available at the campus.

  
  

  Reported Elements from Local Programs: reported in the StudentEducationOrganizationAssociation Entity.
  
  

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• Registration > Maintenance > Student Enrollment > PK Enroll

  
  
  
  

  The PK Enroll tab is only enabled to campuses that serve grade level PK as indicated in the grade level range specified on Registration > Maintenance > Campus Profile > Campus Information Maintenance > Control Info.
  
  
  
  If a student transfers to a different campus within the district, you must manually create the PK enrollment record at the new campus. You can only create PK enrollment records for PK students.
  
  Refer to the charts in the TWEDS for additional information about student codes.

  
  

  Reported Elements from PK Enroll: reported in the StudentEducationOrganizationAssociation Entity.
  
  

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Special Education

• Special Education Reports

  
  Special education data can be verified by running the following reports:
  
  Special Education > Reports > Student Sp Ed > Program > SEM0850 - PEIMS Verification List
  
  
  
  

  SEM0850 allows you to verify disability, speech therapy indicator, Child Count Funding, Early Childhood indicator, Regional Day School for the Deaf, and PPCD. The As-of Date parameter must be set to the fall snapshot date.

  
  
  

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• Special Education > Maintenance > Student Sp Ed Data > Current Year > Program Information

  
  
  
  

  Reported Elements from Program Information: reported in the StudentSpecialEducationProgramAssociation Entity.