TSDS reporting is a structured submission that has certain domains and/or entities dependent upon others. The purpose of this guide is to assist local education agencies (LEA) and regional education service centers (RESC) with a successful experience.
Three new functions are introduced with the 8.1200 release on District Administration > TSDS > Domains & Entities:
ASCENDER has broken down all TSDS reportable domains and extensions into four general level. Each level is dependent
upon the previous level. This means that Second Level Submission > Staff Domain selection will generate an error if all First Level Submission entries are not also selected.
In addition to the level dependencies, the following dependencies will also be enforced:
The Send Status button will display the number of records extracted and the percentage successful for each entity. This can be used as a measure in the decision whether to continue adding entities to the “extract and send” process.
NOTE: Incomplete or low success percentage entities will likely lead to errors for dependent endpoints.
There are two ways to transmit data to TSDS – via a 6:00 pm automatic process or by clicking on the Extract & Send button. Both processes will utilize the selections here to determine what data to send.
To assist with the best schedule for your LEA, please complete the following Milestones.
❏ Gather important Milestones:
Milestone | Date | Note |
---|---|---|
Fiscal year start | ||
All employees updated in current year payroll | ||
Annual Student Data Rollover (ASDR) process | ||
First day of school | ||
No Shows process |
The following table is laid out in dependency order and the dates from the Milestone table can be used as a guide to complete the following schedule.
NOTE: All staff and students must have a Texas Unique ID prior to beginning this process.
Date | Domain & Entity | Note |
---|---|---|
First Level Submission | ||
Education Organization Domain & Descriptor | • After the Annual Student Data Rollover (ASDR) process • Needed for Charter School Waitlist (CSW) |
|
School Calendar Domain | • After the Annual Student Data Rollover (ASDR) process and calendars are finalized | |
Second Level Submission | ||
Student Identification and Demographic Domain > Student | • Late August/early September after enrollment and leveling is complete (see First Day Counts and No Show process date) | |
Enrollment Domain | • Late August/early September after enrollment and leveling is complete (see First Day Counts and No Show process date) | |
Student Identification and Demographic Domain > Parent | • Late August/early September after enrollment and leveling is complete (see First Day Counts and No Show process date) | |
Student Identification and Demographic Domain > StudentEducationOrganizationAssociation | • Late August/early September after enrollment and leveling is complete (see First Day Counts and No Show process date) | |
Student Identification and Demographic Domain > StudentParentAssociation | • Once the Student and Parent entities are both complete with minimal errors, the association file can be sent. | |
Staff Domain | • Mid to late August when new hires are processed | |
Third Level Submission | ||
Student Application Domain | • Needed for Charter School Waitlist (CSW) | |
Finance Domain | • Mid to late September after all employees are updated with new contracts in current year | |
Teaching and Learning Domain > Course | • Early September | |
Teaching and Learning Domain > CourseOffering | • Early September | |
Teaching and Learning Domain > Section | • Early September | |
Teaching and Learning Domain > StudentSectionAssociation | • Early September | |
Teaching and Learning Domain > StaffSectionAssociation | • Early September | |
Alternative and Supplemental Services Domain | • Early September | |
Prior Year Leaver Domain | • Early September | |
Fourth Level Submission | ||
Student Attendance Domain > StudentSchoolAssociationEvent | • Early September | |
Student Attendance Domain > StudentProgramAttendanceEvent | • Early September | |
Discipline Domain | • Early September | |
Restraint Event | • Early September | |
Student Academic Record Domain | • Early September | |
Student Special Education Program Eligibility Association Domain | • Early September |