ASCENDER TSDS New School Year Best Practice Guide
TSDS reporting is a structured submission that has certain domains and/or entities dependent upon others. The purpose of this guide is to assist local education agencies (LEA) and regional education service centers (RESC) with a successful experience.
District Administration > TSDS > Domains & Entities
Three new functions are introduced with the 8.1200 release on District Administration > TSDS > Domains & Entities:
- Selection of domains and entities with dependent enforcement
- Display of Send Status
- TSDS data extraction and send on demand
Domain & Entity Selection
ASCENDER has broken down all TSDS reportable domains and extensions into four general level. Each level is dependent
upon the previous level. This means that Second Level Submission > Staff Domain selection will generate an error if all First Level Submission entries are not also selected.
In addition to the level dependencies, the following dependencies will also be enforced:
- Enrollment domain depends on Student Identification and Demographic > Student
- Student Identification and Demographics Domain > StudentEducationOrganizationAssociation depends on Enrollment domain
- Teaching and Learning > Course Offering depends on Teaching and Learning > Course
- Teaching and Learning > Section depends on Teaching and Learning > CourseOffering
- Teaching and Learning > StaffSectionAssociation depends on Teaching and Learning > Section
- Teaching and Learning > StudentSectionAssociation depends on Teaching and Learning > Section
- Student Attendance > StudentProgramAttendanceEvent depends on Alternative and Supplemental Services Domain
Send Status
The Send Status button will display the number of records extracted and the percentage successful for each entity. This can be used as a measure in the decision whether to continue adding entities to the “extract and send” process.
NOTE: Incomplete or low success percentage entities will likely lead to errors for dependent endpoints.
Extract & Send Functionality
There are two ways to transmit data to TSDS – via a 6:00 pm automatic process or by clicking on the Extract & Send button. Both processes will utilize the selections here to determine what data to send.
Best Practice for Sending Data
To assist with the best schedule for your LEA, please complete the following Milestones.
❏ Gather important Milestones:
| Milestone | Date | Note |
|---|---|---|
| Fiscal year start | ||
| All employees updated in current year payroll | ||
| Annual Student Data Rollover (ASDR) process | ||
| First day of school | ||
| No Shows process |
The following table is laid out in dependency order and the dates from the Milestone table can be used as a guide to complete the following schedule.
NOTE: All staff and students must have a Texas Unique ID prior to beginning this process.
| Date | Domain & Entity | Note |
|---|---|---|
| First Level Submission | ||
| Education Organization Domain & Descriptor | • After the Annual Student Data Rollover (ASDR) process • Needed for Charter School Waitlist (CSW) |
|
| School Calendar Domain | • After the Annual Student Data Rollover (ASDR) process and calendars are finalized | |
| Second Level Submission | ||
| Student Identification and Demographic Domain > Student | • Late August/early September after enrollment and leveling is complete (see First Day Counts and No Show process date) | |
| Enrollment Domain | • Late August/early September after enrollment and leveling is complete (see First Day Counts and No Show process date) | |
| Student Identification and Demographic Domain > Parent | • Late August/early September after enrollment and leveling is complete (see First Day Counts and No Show process date) | |
| Student Identification and Demographic Domain > StudentEducationOrganizationAssociation | • Late August/early September after enrollment and leveling is complete (see First Day Counts and No Show process date) | |
| Student Identification and Demographic Domain > StudentParentAssociation | • Once the Student and Parent entities are both complete with minimal errors, the association file can be sent. | |
| Staff Domain | • Mid to late August when new hires are processed | |
| Third Level Submission | ||
| Student Application Domain | • Needed for Charter School Waitlist (CSW) | |
| Finance Domain | • Mid to late September after all employees are updated with new contracts in current year • Early September for Budget |
|
| Teaching and Learning Domain > Course | • Early September | |
| Teaching and Learning Domain > CourseOffering | • Early September | |
| Teaching and Learning Domain > Section | • Early September | |
| Teaching and Learning Domain > StudentSectionAssociation | • Early September | |
| Teaching and Learning Domain > StaffSectionAssociation | • Early September | |
| Alternative and Supplemental Services Domain | • Early September | |
| Prior Year Leaver Domain | • Early September | |
| Fourth Level Submission | ||
| Student Attendance Domain > StudentSchoolAssociationEvent | • Early September | |
| Student Attendance Domain > StudentProgramAttendanceEvent | • Early September | |
| Discipline Domain | • Early September | |
| Restraint Event | • Early September | |
| Student Academic Record Domain | • Early September | |
| Student Special Education Program Eligibility Association Domain | • Early September | |