Core Collection: Early Childhood Data System - KG Submission


The Early Childhood Data System (ECDS) collection is one of the TSDS Core Collections. This guide covers the submission of kindergarten (KG) data. (Pre-kindergarten data is submitted separately.) The reporting of KG program data for ECDS is mandatory for all public school districts and open-enrollment charter schools that administer a test from the Commissioner’s List of Approved Kindergarten Assessment Instruments.

LEAs are required to submit specific demographic, classroom link, and special program data elements for the ECDS KG collection. All elements will be submitted in the TSDS Core Collections.

The ECDS KG submission is due January 30, 2025.

NOTE: The assessment vendor will provide the ECDS KG assessment data directly to TEA. LEAs should contact their assessment vendor for any issues or for the specific timeframe for when their results will be provided to TEA.


Extract Rules and Edits for 2024-2025

IMPORTANT: Each LEA will have unique situations. Some of the dates, images, and examples provided in this document are for informational and instructional purposes only and may not completely represent your LEA's process.

Prerequisites

Verify ASCENDER Data

Verify data for each element on the following pages and reports. It is suggested that you run reports first, and then use the maintenance pages to update data where needed.

NOTE: ORGANIZATION-CATEGORY (E1240) is the classification of the education agency according to the level of administrative and operational control granted by the state. This is hard coded in the program as “LEA,” or “School” according to the county-district number.


Verify Staff Data

Personnel > Maintenance > Staff Demo > Demographic Information

snippet of Demographic Information tab with ECDS elements highlighted

Reported Elements from Demographic Information:

ElementCode TableData ElementASCENDER Name
E0703—-FirstNameLegal - First
E0704—-MiddleNameLegal - Middle
E0705—-LastSurnameLegal - Last
E1524—-StaffUniqueIdTexas Unique Staff ID
E0505—-StaffIdStaff ID



RUN REPORT FOR VERIFYING DATA:

Staff demo data can be verified by running the following report:

Personnel > Reports > User Created Reports

snippet of Create HR Report with ECDS elements highlighted

Student

Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Section

Section tab with ECDS elements highlighted

Reported Elements from Section:

ElementCode TableData ElementASCENDER Name
E1440—-HomeroomIndicatorHome Room Ind
E3010—-BeginDateEntry Date
E3020—-EndDateWithdraw Date

IMPORTANT: Be sure Home Room Ind is selected for at least one class for all KG students, and that the student was enrolled in this class on the reading assessment date.

  • A student can only have one home room selected.

The home room indicator identifies the instructor in the ECDS KG system who will be used in the ECDS KG reports. For each KG home room Instructor, verify the following on Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Instructor:

  • The instructor must not be excluded from PEIMS Reporting. Be sure Exclude from PEIMS is not selected.
  • The instructor must have a valid Staff ID or SSN.

Use SGR0400 and SGR0900 to ensure that all students are enrolled in a specific homeroom course.


ElementCode TableData ElementASCENDER Name
E1454—-ClassroomPositionClass Role

NOTE: Only Class Role 01 (Teacher of Record) will be extracted. Class Roles 02 and 03 are not reported in the ECDS KG submission. All homeroom classes must have a Teacher of Record.



RUN REPORT FOR VERIFYING DATA:

Master schedule data can be verified by running the following reports:

Grade Reporting > Reports > Grade Reporting Reports > Master Schedules > SGR0110 - Master Schedule PEIMS (Grd Rpting)

SGR0110

Registration > Maintenance > Student Enrollment > Demo1

Demo1 tab with ECDS elements highlighted

Reported Elements from Demo1:

ElementCode TableData ElementASCENDER Name
E0703—-FirstNameName - First
E0704—-MiddleNameName - Middle
E0705—-LastSurname Name - Last
E0001—-StudentIdSSN
E0004C013SexSex
E0006—-BirthDateDOB
E1064—-HispanicLatinoEthnicityHispanic/Latino
E3050C304RaceWhite
E3050C304RaceBlack/African American
E3050C304RaceAsian
E3050C304RaceAmerican Indian/ Alaskan Native
E3050C304RaceHawaiian/Pacific Isl
E1517C050EntryGradeLevelGrade

RUN REPORT FOR VERIFYING DATA:

❏ Demo1 data can be verified by running the following reports:

Registration > Reports > Create Registration Report

snippet of Create Registration Report with ECDS elements highlighted

Early Childhood Data System - KG Submission Data Components

❏ Click on the TEA drop-down menus to see complete information for ECDS reporting including: Domains, Entities and Data Elements.

The following data elements are pulled from the Education Organization, Enrollment, Staff, Student Identification and Demographics, and Teaching and Learning domains: