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academy:fall_enrollment_submission

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academy:fall_enrollment_submission [2026/09/03 17:39] – lcamarilloacademy:fall_enrollment_submission [2026/09/03 19:15] (current) – lcamarillo
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-======PEIMS Fall Enrollment Submission (Work In Progress)======+======PEIMS Fall Enrollment Submission (WIP)====== 
 + 
 +//**Work In Progress - Available with the 13.0110 Release**// 
  
 <WRAP box #no-print>{{:images:printer.png|printer icon}}[[:academy:fall_enrollment_submission?do=export_pdf&toclevels=2-3&book_title=PEIMS Fall Enrollment Submission| Click here to generate a PDF of this guide]].\\ \\ <WRAP box #no-print>{{:images:printer.png|printer icon}}[[:academy:fall_enrollment_submission?do=export_pdf&toclevels=2-3&book_title=PEIMS Fall Enrollment Submission| Click here to generate a PDF of this guide]].\\ \\
 </WRAP> </WRAP>
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-**Created:** <color #ed1c24>08/14/2026</color> 
-\\ 
-**Reviewed:** <color #ed1c24>In Progress</color> 
-\\ 
-**Revised:** <color #ed1c24>In Progress</color> 
- 
  
 <div #message></div> <div #message></div>
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 <div #no-print>[[:general:fall_peims_enrollment_checklist|Fall PEIMS Enrollment Submission Quick Checklist]]</div> <div #no-print>[[:general:fall_peims_enrollment_checklist|Fall PEIMS Enrollment Submission Quick Checklist]]</div>
 */ */
- 
-=====I. Prerequisites===== 
-<div indent> 
-Before starting the verification process, ensure the following tasks have been completed within the respective applications: 
-\\ \\ 
-**Security Administration** 
-  * Verify all roles and users are correct. 
-</div> 
- 
----- 
- 
-=====II. Education Organization===== 
-The **Education Organization** domain provides information about any public school, charter, education service center, organization or agency. 
-\\ 
-^Entity^Data Elements^ 
-|LocalEducationAgency|{{page>academy:fall_peims_enrollment_entities1a&inline}}| 
-|School|{{page>academy:fall_peims_enrollment_entities1b&inline}}| 
- 
-Use the following screen to verify the **LocalEducationAgency** entity data. 
- 
-//**[[https://help.ascendertx.com/districtadmin/doku.php/tables/districtinformation/districtnameaddress?version=11|District Administration > Tables > District Information > District Name / Address]]**// 
-\\ \\ 
-{{:general:fall_peims_enrollment_ii_askted.png|Viewing the District Name / Address fields}} 
- 
-**NameOfInstitution** is promoted from AskTED.\\ 
- 
-**LocalEducationAgencyCategory** is labeled **District Type**. 
-  * If District Type is **I – Independent**, system exports **01 – School District**. 
-  * If District Type is **C – Charter**, system exports **02 – Charter**. 
- 
-{{:general:fall_peims_enrollment_ii_askted2.png|County/District Number}}\\ 
- 
-The **LocalEducationAgencyId** is stored in the database and cannot be edited. It is your local County/District number and can be viewed in the bottom left corner of your ASCENDER screen.\\ 
- 
-Use the following screens to verify the **School** entity data. 
- 
-//**[[https://help.ascendertx.com/districtadmin/doku.php/tables/districtinformation/districtnameaddress?version=11|District Administration > Tables > District Information > Campus Name / Address]]**// 
-\\ \\ 
-{{:general:fall_peims_enrollment_ii_askted3.png|County/District Number - **School** entity}}\\ 
- 
-**NameOfInstitution** is promoted from AskTED. 
- 
-**SchoolId** is a combination of the LocalEducationAgencyId and Campus ID without leading zeros.  
-Example: 
-  * LocalEducationAgencyId = 001908  
-  * Campus ID = 001  
-  * SchoolId = 1908001\\ 
- 
-//**[[https://help.ascendertx.com/student/doku.php/registration/maintenance/campusprofile/campusinformationmaintenance/controlinfo?version=11|Registration > Maintenance > Campus Profile > Campus Information Maintenance > Control Info]]**//\\ 
-\\ 
-{{:general:fall_peims_enrollment_iii_control_info.png|xxxx}}\\ \\ 
- 
-=====III. School Calendar===== 
-The **School Calendar** domain provides the specific calendar information for a particular school. TEA uses the Calendar data to determine the first day of school to promote student and other data to the data marts. It is dependent on the **Education Organization** domain. 
-\\ 
-^Entity^Data Element^ 
-|Calendar|{{page>academy:fall_peims_enrollment_entities2&inline}}| 
-\\ 
-Use the following report to verify **School Calendar** data. 
- 
-//**[[https://help.ascendertx.com/student/doku.php/registration/reports/registrationreports/srg0100campusinformation?version=11|Registration > Reports > Registration Reports > Program > SRG0100 - Campus Information]]**// 
-\\ \\ 
-{{:images:screenshots:fall_peims_enrollment_iii.verify.png}} 
-\\ \\ 
- 
-Use the following screen to update **School Calendar** data. 
- 
-//**[[https://help.ascendertx.com/student/doku.php/attendance/maintenance/campus/campusoptions|Attendance > Maintenance > Campus > Campus Options]]**// 
-\\ \\ 
-{{:images:screenshots:fall_peims_enrollment_iii.update.png}}\\ \\ 
- 
-=====IV. Alternative and Supplemental Services===== 
-^Entity^Data Element^ 
-|Program|{{page>academy:fall_peims_enrollment_entities3&inline}}| 
-\\ 
-Only **Program Type 33 – Special Education** is reported for this submission. This data element is stored in the backend tables and only reported if any Special Education students are reported. 
-\\ \\ 
- 
-=====V. Student Identification and Demographics===== 
-The **Student Identification and Demographics** domain provides the characteristics and demographics of a student, and the education organization associated with the student. It is dependent on the **Calendar** entity in the **School Calendar** domain and the **Program** entity in the **Alternative and Supplemental Services** domain. 
-\\ 
-^Entity^Data Element^ 
-|Student|{{page>academy:fall_peims_enrollment_entities4a&inline}}| 
-|StudentEducationOrganizationAssociation|{{page>academy:fall_peims_enrollment_entities4b&inline}}| 
-\\ 
-<WRAP box>**NOTE**: The same report is used to verify data in the **Student Identification and Demographics** and **Enrollment** domains. Continue to the **Enrollment** domain section to review the report and screens used to verify and update this data.</WRAP> 
- 
-=====VI. Enrollment===== 
-The **Enrollment** domain provides the enrollment and withdrawal information for a student and the relationship between a particular education organization. It is dependent on the **Student** entity in **Student Identification and Demographicss** domain. 
-\\ 
-^Entity^Data Element^ 
-|Student|{{page>academy:fall_peims_enrollment_entities5&inline}}| 
-\\ 
-Use the following report to verify **Student Identification and Demographic & Enrollment** data. 
- 
-//**[[http:|Registration > Reports > Registration Reports > Student Report Group > SRG1801 - Fall Enrollment Report]]**// 
-\\ \\ 
-Screenshot of Report Pending\\ 
-\\ 
-<WRAP box>**NOTE**: When generating the report enter the **Fall Enrollment snapshot date** which is the first Friday in October in the As-of Date parameter. 
-</WRAP> 
-\\ \\ 
-Use the following screens to update **Student Identification and Demographic** data. 
- 
-//**[[https://help.ascendertx.com/student/doku.php/registration/maintenance/studentenrollment/demo1?version=11|Registration > Maintenance > Student Enrollment > Demo1]]**// 
-\\ \\ 
-{{:images:screenshots:fall_peims_enrollment_vi.update.png}} 
- 
-<WRAP box>**NOTE**: If the **As of Status First Friday October** field is manually updated, select the **Excl** checkbox next to the field to prevent the value from being automatically recalculated.  
-</WRAP> 
- 
-Use the following screen to update Enrollment data. 
- 
-//**[[https://help.ascendertx.com/student/doku.php/registration/maintenance/studentenrollment/wrenroll?version=11|Registration > Maintenance > Student Enrollment > W/R Enroll]]**// 
-\\ \\ 
-{{:images:screenshots:fall_peims_enrollment_vi.update2.png}}\\ \\ 
-\\ 
- 
-=====VII. Alternative and Supplemental Services (Student Specific Data)===== 
- 
-^Entity^Data Element^ 
-|StudentSpecialEducationProgramAssociation|{{page>academy:fall_peims_enrollment_entities6&inline}}| 
-\\ 
-Use the following report to verify **Alternative and Supplemental Services** data. 
- 
-//**[[https://help.ascendertx.com/student/doku.php/registration/reports/registrationreports/srg1200studentstatuschangesbyprogram?version=11|Registration > Reports > Registration Reports > Program > SRG1200 - Student Status Changes by Program]]**// 
-\\ \\ 
-{{:images:screenshots:fall_peims_enrollment_vii.verify.png}}\\ 
- 
-When generating this report enter “**Y**” in the **Print Special Ed Records** parameters. 
-\\ \\ 
- 
-Use the following screen to update **Alternative and Supplemental Services** data. 
- 
-//**[[https://help.ascendertx.com/student/doku.php/registration/maintenance/studentenrollment/speced?version=11|Registration > Maintenance > Student Enrollment > Spec Ed]]**// 
-\\ \\ 
-{{:images:screenshots:fall_peims_enrollment_vii.update.png}}\\ \\ 
-\\ 
- 
-=====VIII. ASCENDER DataConnect: Publish and Review Data===== 
-Use the **ASCENDER DataConnect (ADC)** tool to complete the following tasks: 
-  * Publish the data to the IODS.  
-  * Review any Level 1 errors in ADC. 
-  * Correct the applicable source data in ASCENDER. 
-  * Republish the data to the IODS. 
-  * Verify in ADC that the Level 1 errors have been resolved. 
  
  
academy/fall_enrollment_submission.1788457194.txt.gz · Last modified: 2026/09/03 17:39 by lcamarillo

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