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academy:fall_enrollment_submission
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PEIMS Fall Enrollment Submission (Work In Progress)
Created: <color #ed1c24>08/14/2026</color>
Reviewed: <color #ed1c24>In Progress</color>
Revised: <color #ed1c24>In Progress</color>
The PEIMS Fall Enrollment Submission (Submission 6) includes (1) all students enrolled on the first Friday in October whether or not this is a day of instruction, with their Special Education program determination, or (2) students in grades 7-12 enrolled at any point during the school start window (first day of school through the last Friday in September). All LEAs report data for the PEIMS Fall Enrollment Submission.
IMPORTANT: Some of the images and/or examples provided in this document are for informational purposes only and may not completely represent your LEA’s process.
I. Prerequisites
Before starting the verification process, ensure the following tasks have been completed within the respective applications:
Security Administration
- Verify all roles and users are correct.
II. Education Organization
The Education Organization domain provides information about any public school, charter, education service center, organization or agency.
| Entity | Data Elements |
|---|---|
| LocalEducationAgency |
• NameOfInstitution |
| School |
• NameOfInstitution |
Use the following screen to verify the LocalEducationAgency entity data.
District Administration > Tables > District Information > District Name / Address
NameOfInstitution is promoted from AskTED.
LocalEducationAgencyCategory is labeled District Type.
- If District Type is I – Independent, system exports 01 – School District.
- If District Type is C – Charter, system exports 02 – Charter.
The LocalEducationAgencyId is stored in the database and cannot be edited. It is your local County/District number and can be viewed in the bottom left corner of your ASCENDER screen.
Use the following screens to verify the School entity data.
District Administration > Tables > District Information > Campus Name / Address
NameOfInstitution is promoted from AskTED.
SchoolId is a combination of the LocalEducationAgencyId and Campus ID without leading zeros. Example:
- LocalEducationAgencyId = 001908
- Campus ID = 001
- SchoolId = 1908001
Registration > Maintenance > Campus Profile > Campus Information Maintenance > Control Info
III. School Calendar
The School Calendar domain provides the specific calendar information for a particular school. TEA uses the Calendar data to determine the first day of school to promote student and other data to the data marts. It is dependent on the Education Organization domain.
| Entity | Data Element |
|---|---|
| Calendar |
• SchoolYear |
Use the following report to verify School Calendar data.
Registration > Reports > Registration Reports > Program > SRG0100 - Campus Information
Use the following screen to update School Calendar data.
IV. Alternative and Supplemental Services
| Entity | Data Element |
|---|---|
| Program | • ProgramType |
Only Program Type 33 – Special Education is reported for this submission. This data element is stored in the backend tables and only reported if any Special Education students are reported.
V. Student Identification and Demographics
The Student Identification and Demographics domain provides the characteristics and demographics of a student, and the education organization associated with the student. It is dependent on the Calendar entity in the School Calendar domain and the Program entity in the Alternative and Supplemental Services domain.
| Entity | Data Element |
|---|---|
| Student |
• StudentUniqueId |
| StudentEducationOrganizationAssociation |
• Sex |
NOTE: The same report is used to verify data in the Student Identification and Demographics and Enrollment domains. Continue to the Enrollment domain section to review the report and screens used to verify and update this data.
VI. Enrollment
The Enrollment domain provides the enrollment and withdrawal information for a student and the relationship between a particular education organization. It is dependent on the Student entity in Student Identification and Demographicss domain.
| Entity | Data Element |
|---|---|
| Student |
• EntryDate |
Use the following report to verify Student Identification and Demographic & Enrollment data.
Registration > Reports > Registration Reports > Student Report Group > SRG1801 - Fall Enrollment Report
Screenshot of Report Pending
NOTE: When generating the report enter the Fall Enrollment snapshot date which is the first Friday in October in the As-of Date parameter.
Use the following screens to update Student Identification and Demographic data.
Registration > Maintenance > Student Enrollment > Demo1
NOTE: If the As of Status First Friday October field is manually updated, select the Excl checkbox next to the field to prevent the value from being automatically recalculated.
Use the following screen to update Enrollment data.
Registration > Maintenance > Student Enrollment > W/R Enroll
VII. Alternative and Supplemental Services (Student Specific Data)
| Entity | Data Element |
|---|---|
| StudentSpecialEducationProgramAssociation |
• BeginDate |
Use the following report to verify Alternative and Supplemental Services data.
When generating this report enter “Y” in the Print Special Ed Records parameters.
Use the following screen to update Alternative and Supplemental Services data.
VIII. ASCENDER DataConnect: Publish and Review Data
Use the ASCENDER DataConnect (ADC) tool to complete the following tasks:
- Publish the data to the IODS.
- Review any Level 1 errors in ADC.
- Correct the applicable source data in ASCENDER.
- Republish the data to the IODS.
- Verify in ADC that the Level 1 errors have been resolved.
For a complete list of submission rules and edits, access the TSDS Web-Enabled Data Standards (TWEDS) website. In the top-right corner, select the appropriate School Year (20XX), Collection (XXXX), and Submission (XXX) and click Open.
Once on the TWEDS website, in the Overview tab, you can review Collections, Timelines (DUE DATES), and Data Submission Responsibilities. It is highly important to ensure that you review all of these details as they may change according to the School Year.
Additionally, you can use the other tabs on the TWEDS website to review Data Components, Descriptor Tables, References, Rules, Change Logs, and Early Notices.
academy/fall_enrollment_submission.1788457267.txt.gz · Last modified: 2026/09/03 17:41 by lcamarillo