Ensure that all data is accurate for Graduates, Leavers and No Shows.
Definitions
- A graduate is a student who met graduation requirements by August 31.
- A leaver is a student who was enrolled at least one day at a Texas public school in grade level 7-12 during the prior year and did not enroll in a Texas public school the following Fall by the end of the school start window due to a specific reason defined by TEA in the PEIMS Leaver Data – Documentation Requirements for the PEIMS Leaver Data.
- A No Show is a student who did not withdraw last year but is not attending this year.
No Show Students
Every student who is withdrawn with Reason code 44 (i.e., No Show) will automatically be set to code 98 (i.e., Dropout) when the fall data is extracted. If this is not correct for the student, you must change the student’s status code from 44 to the appropriate code once the correct code is determined.
NOTE:
- The following withdrawal codes are also set to code 98 when the fall data is extracted: 02, 04, 08, 09, 10, 14, 15, 19, 22, 30, 44, 61, 72, 79, and 84.
- The following codes are set to blank and are not extracted: 31, 33, 49, 63, 64, 80, and EP.
- Any user-defined codes that do not get set to blank will be set to code 98.
- If the student met graduation requirements by August 31, change the Reason code from 44 (i.e., No Show) to 01 (i.e., Graduated from a campus in this district or charter) and enter the student’s graduation date. It is not necessary to create a leaver record on the Prior Year Leaver Tracking page.
Registration > Reports > Registration Reports > Withdrawal > SRG2200 - Student No Show Report
The SRG2200 report determines the students for whom you need to update code 44. The Ending School Year parameter should be set to the ending year of the current school year.
Registration > Maintenance > Student Enrollment > W/R Enroll
Leaver Tracking
See
Registration > Utilities > Create Leaver Tracking Records for more information.
Registration > Reports > Registration Reports > Withdrawal > SRG1700 - Leaver Tracking Report
Review the graduation type and graduation date for all students. Note that graduation type code is specific by year.
Refer to TWEDS for additional information.
Registration > Maintenance > Student Enrollment in the (Previous School Year)
Graduation Plan > Maintenance > Student > Individual Maintenance > PGP in the (Previous School Year)
Graduation Plan > Maintenance > Student > Individual Maintenance > Performance Acknowledgment in the (Previous School Year)
