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academy:fall_submission_verify_master_sched
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Data in the district master schedule can be verified by running the following reports:
Grade Reporting > Reports > Grade Reporting Reports > Master Schedules > SGR0220 – Invalid Service ID
The SGR0220 report compares the district CourseCode (labeled as Service ID in the system) to the list of Course Codes (formerly known as the SERVICE-ID (C022) code table) in TWEDS for the current year. Any courses with invalid course codes are listed in the report.
Grade Reporting > Reports > Grade Reporting Reports > Master Schedules > SGR0050 – District Master List (Grd Rpting)
The SGR0050 report, sorted by Service ID, allows you to easily identify any duplicate Local CourseCodes. Local CourseCodes must be unique for each distinct course within the district. This report also allows users to verify Pop Serv, Role ID, and Class Type for all courses.
Grade Reporting > Reports > Grade Reporting Reports > Instructors > SGR0140 - Instructor List
The SGR0140 report allows you to:
- Ensure all temporary staff IDs have been updated
- Verify that staff IDs are correct
- Verify Excl From Fall PEIMS setting for instructors
NOTE: If staff data should not be extracted from Grade Reporting for Fall PEIMS, select the Excl From Fall PEIMS field on Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Instructor. This sets the SGR0140 indicator to Y.
Grade Reporting > Reports > Grade Reporting Reports > Instructors > SGR2500 - Schedule of Classes
The SGR2500 report provides a count of students in each instructor’s class, as well as CourseCode (labeled as Service ID in the system) and total students.
It allows you to:
- Identify course sections with no students enrolled
- Verify several data elements within the following data entities: Course, CourseOffering, Section, and StaffSectionAssociation.
Recommendations:
• Delete any course sections that have no students enrolled and are not in use. This prevents the system from sending incorrect or unnecessary data during processing.
• For districts that use the multi-period scheduling for elementary grade reporting, each subject should have a unique period. This is recommended by the TEA for classroom linking.
Grade Reporting > Reports > Grade Reporting Reports > Master Schedules > SGR0110 – Master Schedule PEIMS
The SGR0110 report provides campus-level PEIMS information for the current school year.
It allows you to verify campus course information at the section level.
NOTE: Section level settings override district level settings.
REMINDER: Specific to the StaffSectionAssociation
- BeginDate (E3010) Enter the first instructional day in the current school year the staff is assigned to the section.
- EndDate (E3020) Enter the last instructional day the staff was assigned to the section.
NOTE: When extracted for reporting, the system automatically adds one day to this date. This reported date represents the first day after the last instructional day. This is the only instance where the system adds days to the entered date, as a date after the last day of the school year cannot be manually entered.
- The following fields are used to calculate MonthlyMinutes (E1057): Days (of the week), Time Begin, and Time End.
- If Time Begin and Time End are blank, the TSDS Crosswalks are used to calculate MonthlyMinutes (E1057).
- If Time Begin and Time End are not blank, the extract uses these values along with the Days (of the week) to calculate MonthlyMinutes (E1057).
Recommendations:
• For campuses with a set bell schedule, use Crosswalk 042 Responsibilities – From Campus/Period to Minutes to assign MonthlyMinutes (E1057) based on the period. Only enter the Time Begin and Time End fields for the specific course sections that do not follow the standard bell schedule.
• For course sections where daily subject minutes may fluctuate, such as elementary teachers whose subject times vary, use Crosswalk 043 (Responsibilities – From Campus/Service ID to Minutes) to assign MonthlyMinutes (E1057) based on the CourseCode, formerly known as SERVICE-ID.
academy/fall_submission_verify_master_sched.1762804213.txt.gz · Last modified: 2025/11/10 19:50 by apape