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Trace: • ASCENDER Online Help • Core Collection: Residential Facilities (RF) Tracker Submission • Core Collection: Special Education Language Acquisition (SELA) Submission
academy:rf_tracker

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academy:rf_tracker [2024/10/28 18:44] – apapeacademy:rf_tracker [2025/11/04 21:03] (current) – apape
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 </div></div> </div></div>
  
-BBB Mid-point RF Tracker submission due date for TEA - December 8, 2023\\ +BBB Mid-point RF Tracker submission due date for TEA - December 12, 2025\\ 
-BBB RF Tracker submission due date for LEAs - July 18, 2024+BBB RF Tracker submission due date for LEAs - July 16, 2026 
 +\\ \\ 
 +Users may begin loading TSDS data when the Operational Data Store (ODS) opens each year.  They may begin promoting data to RF Tracker when the collection opens at the beginning of the school year.
  
 </div></WRAP> </div></WRAP>
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   * Verify that all roles and users are correct in ASCENDER Security Administration.\\  \\     * Verify that all roles and users are correct in ASCENDER Security Administration.\\  \\  
  
-=====I. Identify Campus as Residential Facility=====+=====Identify Campus as Residential Facility=====
  
 **//Registration > Maintenance > Campus Profile > Campus Information Maintenance > Control Info//**\\  \\   **//Registration > Maintenance > Campus Profile > Campus Information Maintenance > Control Info//**\\  \\  
Line 55: Line 57:
  
  
-=====II. Identify Students Enrolled in Residential Facility=====+=====Identify Students Enrolled in Residential Facility=====
  
 **//Registration > Maintenance > Student Enrollment > W/R Enroll//**\\  \\   **//Registration > Maintenance > Student Enrollment > W/R Enroll//**\\  \\  
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 </div> </div>
 \\  \\   \\  \\  
 +
 +=====Guidance for the Mid-point RFT Check-in=====
 +
 +{{page>general:midpoint_rftcheckin_guidance}} 
 +
 +\\ \\
 +
 +=====Residential Facility Tracker Data Components=====
 +
 +<WRAP center round tip>
 +For a complete list of submission rules and edits, access the TSDS Web-Enabled Data Standards **(TWEDS)** website. In the top-right corner, select the appropriate **School Year** (20XX), **Collection** (XXXX), and **Submission** (XXX) and click **Open**.\\ \\
 +Once on the TWEDS website, in the Overview tab, you can review **Collections**, **Timelines** **(DUE DATES)**, and **Data Submission Responsibilities**. It is **highly important** to ensure that you review all of these details as they may change according to the **School Year**.\\ \\
 +Additionally, you can use the other tabs on the TWEDS website to review **Data Components**, **Descriptor Tables**, **References**, **Rules**, **Change Logs**, and **Early Notices**.
 +</WRAP>
 +
 +The following data elements are pulled from the Alternative and Supplemental Services, Education Organization, Enrollment, and Student Identification and Demographics domains:
 +  * AttendanceZoneCampus (E1633)
 +  * BeginDate (E3010)
 +  * BirthDate (E0006)
 +  * CampusIdOfEnrollmentSchoolDayLength (E1638)
 +  * DateEnteredRF (E1630)
 +  * DateExitedRF (E1631)
 +  * Disability (E3015)
 +  * DisabilitySetBeginDate (E3016)
 +  * DisabilitySetEndDate (E3017)
 +  * EducatedAtResidentialFacility (E1634)
 +  * EndDate (E3020)
 +  * EntryGradeLevel (E1517)
 +  * FirstName (E0703)
 +  * GenerationCode (E0706)
 +  * GradeLevel (E0017)
 +  * HispanicLatinoEthnicity (E1064)
 +  * InstructionalSetting (E0173)
 +  * InstructionalSettingBeginDate (E3025)
 +  * InstructionalSettingEndDate (E3026)
 +  * LastSurname (E0705)
 +  * LocalEducationAgencyCategory (E3036)
 +  * LocalEducationAgencyId (E0212)
 +  * LocalStudentId (E0923)
 +  * MiddleName (E0704)
 +  * NameOfInstitution (E3037)
 +  * NumberOtherStudentsAssignedSameSurrogateParent (E1636)
 +  * OrderOfDisability (E3039)
 +  * ProgramType (E1337)
 +  * Race (E3050)
 +  * ResidentialFacilityId (E1627)
 +  * ResidentialFacilityStudentSchoolDayLength (E1637)
 +  * SchoolId (E0266)
 +  * ServiceBeginDate (E3055)
 +  * ServiceEndDate (E3056)
 +  * SPEDProgramSvc (E3058)
 +  * StudentId (E0001)
 +  * StudentResFacAssocSetBeginDate (E3064)
 +  * StudentResFacAssocSetEndDate (E3065)
 +  * StudentUniqueId (E1523)
 +  * SurrogateParentAssigned (E1635)
  
  
-=====III. Extract Data===== 
-  
-[[:extracts:summer|State Reporting > Extract > Data]]\\ 
  
-<WRAP round intro>For RF Tracker, use the Summer Extract utility to extract PEIMS Special Education.</WRAP> 
  
-{{:images:screenshots:tsds_summer_extract_options.png|State Reporting Summer Extract options}}\\  \\   
  
-VCV Select **Special Education** to extract the following data: //Interchange StudentExtension// and //Interchange 
-StudentSpecialEducationEventExtension//. 
-\\ \\ 
-[[:utilities:deletetables|State Reporting > Utilities Delete/Clear PEIMS Tables]] 
  
-{{:images:screenshots:tsds_util_delclrtables_sumr.png|TSDS Utilities  Delete Clear PEIMS Tables}} 
-\\ \\ 
-<WRAP box>**NOTE**: Delete then extract Summer PEIMS data prior to creating the interchange in order to coincide with the RFT data.</WRAP>   
-\\ \\ 
  
-=====IV. Create Interchanges===== 
  
-<WRAP box>**NOTE**: Both the TSDS PEIMS Summer Interchange and the TSDS Core Collections Interchange will be extracted for RFT.</WRAP>  
  
-[[utilities:createinterchanges|State Reporting > Utilities > Create TSDS PEIMS Interchanges]]  
-\\ \\ 
-{{:images:screenshots:tsds_util_create_peims_interchanges.png|Core Collections Interchange with Summer Collection options selected}} 
  
-\\ \\ 
  
-[[utilities:createcollectionsinterchanges|State Reporting > Utilities > Create TSDS Core Collections Interchanges]] 
-\\ \\ 
-{{:images:screenshots:asc_utility.png|Core Collections Interchange with RF Tracker selected}}\\  \\   
  
-{{page>general:interchanges_core_rf_tracker}}  
  
  
-=====V. Guidance for the Mid-point RFT Check-in===== 
  
-{{page>general:midpoint_rftcheckin_guidance}}  
  
  
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   * ++Registration > Maintenance > Student Enrollment > Generic|{{page>academy:rf_tracker_submission_verify_reg_generic&inline}}++   * ++Registration > Maintenance > Student Enrollment > Generic|{{page>academy:rf_tracker_submission_verify_reg_generic&inline}}++
 +
 +
 +=====III. Extract Data=====
 + 
 +[[:extracts:summer|State Reporting > Extract > Data]]\\
 +
 +<WRAP round intro>For RF Tracker, use the Summer Extract utility to extract PEIMS Special Education.</WRAP>
 +
 +{{:images:screenshots:tsds_summer_extract_options.png|State Reporting Summer Extract options}}\\  \\  
 +
 +VCV Select **Special Education** to extract the following data: //Interchange StudentExtension// and //Interchange
 +StudentSpecialEducationEventExtension//.
 +\\ \\
 +[[:utilities:deletetables|State Reporting > Utilities Delete/Clear PEIMS Tables]]
 +
 +{{:images:screenshots:tsds_util_delclrtables_sumr.png|TSDS Utilities  Delete Clear PEIMS Tables}}
 +\\ \\
 +<WRAP box>**NOTE**: Delete then extract Summer PEIMS data prior to creating the interchange in order to coincide with the RFT data.</WRAP>  
 +\\ \\
 +
 +=====IV. Create Interchanges=====
 +
 +<WRAP box>**NOTE**: Both the TSDS PEIMS Summer Interchange and the TSDS Core Collections Interchange will be extracted for RFT.</WRAP> 
 +
 +[[utilities:createinterchanges|State Reporting > Utilities > Create TSDS PEIMS Interchanges]] 
 +\\ \\
 +{{:images:screenshots:tsds_util_create_peims_interchanges.png|Core Collections Interchange with Summer Collection options selected}}
 +
 +\\ \\
 +
 +[[utilities:createcollectionsinterchanges|State Reporting > Utilities > Create TSDS Core Collections Interchanges]]
 +\\ \\
 +{{:images:screenshots:asc_utility.png|Core Collections Interchange with RF Tracker selected}}\\  \\  
 +
 +{{page>general:interchanges_core_rf_tracker}}
  
 \\  \\   \\  \\  
 */ */
  
academy/rf_tracker.1730141082.txt.gz · Last modified: 2024/10/28 18:44 by apape

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