Core Collection: Special Education Language Acquisition (SELA) Submission

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This page shows you how to enable and set up Special Education Language Acquisition (SELA). It also lets you add, delete or edit students in it and create interchanges and run reports for it.

Special Education Language Acquisition (SELA) will report data on the language acquisition of children eight years of age or younger who are deaf or hard of hearing or are identified with an auditory impairment or deaf/blindness. It will use the following C053 disability codes: ’05’ Deaf- Blind or ‘03’ Deaf and Hard of Hearing.

Students are not automatically re-enrolled in SELA Services upon re-enrollment.

The following students meet the requirements for SELA reporting:

The student is 8 years of age or younger on September 1st of the school year.
The student has a disability of hearing/auditory impairment or are deaf/blind.

NOTE: SELA services are not included in the transfer utility at this time.

The Special Education Language Acquisition (SELA) Submission is due June 26, 2025.

IMPORTANT: Each LEA will have unique situations. Some of the dates, images, and examples provided in this document are for informational and instructional purposes only and may not completely represent your LEA's process.

Record SELA Services

Registration > Maintenance > Core Collections > Spec Ed Lang Acq

Prerequisite

❏ Run SEM0850 - PEIMS Verification List for a list of students receiving Special Education Services.

Update data:

NOTE: The Directory will pull up only those students qualified for SELA.

Select a student

❏ To retrieve a student's records, select the student in one of the following ways:

Student	Begin typing the student ID (with leading zeros) or last name. As you begin typing, a drop-down list displays students whose ID or last name begins with the numbers or characters you have typed. The drop-down list displays the students' full name and grade level. From the drop-down list you can select the student. The student can also be located by typing the name in one of the following formats: • Last name, comma, first name (smith, john) • Last name initial, comma, first name initial (s,j) • Comma, first name (,j)
Texas Unique Stu ID	Type all or part of the student's Texas Unique Student ID to retrieve students whose ID begins with the characters you typed. If the student does not have a Unique ID, click TSDS Unique ID button to connect to the TSDS Unique ID Web Service and obtain an ID. Your LEA must have the appropriate credentials through Texas Education Agency Login (TEAL) before this functionality can be used. Review the Assign a TSDS Unique ID guide for additional information.
Directory	Click to select a student from the Directory.
(photo)	If a photo exists for the student, the student photo is displayed. From Registration > Maintenance > Student Enrollment, you can change the student photo: 1. Hover over the image, and click Change. The Change Student Photo window opens. 2. Click Choose File. Locate and open the file for the new image. 3. Click Save. The window closes, and the new image is displayed. Photos are not displayed in all applications. They are displayed in Attendance (Inquiry), Discipline, Grade Reporting, Graduation Plan, Health, Registration, and Scheduling. They are not displayed in Special Ed or Test Scores.

Demographics

Information on this tab is not editable and is view only.

❏ Under Demographic Information:

Demographics that are reported in the Student Parent Interchange. Once you select a student from the directory, the student info will auto populate if he/she meets the SELA criteria.

❏ Under Special Ed Information:

The following information is gathered from Registration > Maintenance > Student Enrollment > SpecEd:

Campus
Entry Date
Exit Date
Reason
Instructional Setting
Instructional Setting Description
Primary Disability Description
Secondary Disability Description
Tertiary Disability Description

Services

Users will enter the services needed for the student.

❏ Click +Add. A blank row is added to the grid.

Delete a row.

Campus

Enter the campus number.

Entry Date

Enter the Entry Date from the assessment report. Effective 2022, this date can be prior or current school year and will be reported as Eligibility-Date for the SELA Submission, StudentParent Interchange.

Exit Date

This date will not be reported in the SELA Submission and is for internal use only.

Reason

This information will not be reported in the SELA Submission and is for internal use only.

Home Communication

PreferredHomeCommunicationMethod (E1661) identifies the preferred unique communication method used by the child at home.

Choose one from the drop-down menu:
01 - Visual
02 - Auditory
03 - Tactile
04 - Multiple or Total
98 - Parent or Guardian did not Respond
99 - Parent or Guardian was not able to be reached

Language Acq Services

Lang Acq Services	LangAcqServicesProvided (E1662) indicates the specific language acquisition services provided to the student. More than one service may be provided. Choose one from the drop-down menu: 00 - Services not Provided 01 - Direct 02 - Indirect/Consultative
Frequency of Services	FrequencyOfServices (E1663) identifies the frequency with which a student receives services. Multiple instances of this data element can be reported. Choose one from the drop-down menu: 01 - Daily 02 - Weekly 03 - Monthly 04 - Less Than Monthly
Hrs Spent Receiving Services	HoursSpentReceivingServices (E1664) identifies the amount of time in which the student receives services. Multiple instances of this data element can be reported. Choose one from the drop-down menu: 01 - Less Than 1 Hour 02 - 1 to 3 Hours 03 - More Than 3 Hours up to 5 Hours 04 - More Than 5 Hours

Hearing Amplification

Hearing Amplification Type	HearingAmplificationType (E1665) identifies the type of hearing amplification device used by the student. One or more device(s) may be identified. Choose one from the drop-down menu: 00 - Not Applicable 01 - Hear Aids 02 - Bone Anchored Hearing Aids (BAHA) 03 - Implants (Includes Cochlear and Middle Ear Implants) 04 - Supplementals (includes examples such as FM systems, Infrared systems, Induction Loop systems)
Hearing Amplification Access	HearingAmplificationAccess (E1666) identifies whether the student has access to the hearing amplification device for the full-day or partial day for each HearingAmplificationType reported. Multiple instances of this data element can be reported. Choose one from the drop-down menu: 01 - Full Day 02 - Partial Day
Hearing Amplification Avg Daily Use	HearingAmplificationDailyUse (E1667) identifies the average amount of time the hearing amplification device is used in a day based on the HearingAmplificationAccess reported. Multiple instances of this data element can be reported. Choose one from the drop-down menu: 01 - Less Than 1 Hour 02 - 1 to 3 Hours 03 - More Than 3 Hours

Assessment Info

Tool/Assessment Used	ToolOrAssessmentUsed (E1668) (Code Table C320) identifies the tool or assessment used to assess the student’s language acquisition. More than one tool or assessment may be reported. Choose one from the drop-down menu: 00 - Not Assessed 01 - Proficiency 02 - Diagnostic 03 - Achievement 04 - Rubric 05 - Other
Assessment Results Obtained	AssessmentResultsObtained (E1669) (Code Table C321) identifies the result of tools or assessments used to assess the student’s language acquisition. Multiple instances of this data element can be reported. Choose one from the drop-down menu: 01 - Far Below Expectations 02 - Below Expectations 03 - Meets Expectations 04 - Above Expectations 05 - Far Above Expectations 06 - No Results Obtained

❏ Click Save.

Run a Report

Registration > Reports > Registration Reports > Student > SRG5000 - Special Education Language Acquisition (SELA) Roster Report

The SRG5000 report provides a Special Education Language Acquisition Roster listing of each deaf or hard of hearing or deaf-blind student including basic information and data collected about services and assessments for each student and a roster of the students in that school.

Special Education Language Acquisition (SELA) Data Components

For a complete list of submission rules and edits, access the TSDS Web-Enabled Data Standards (TWEDS) website. In the top-right corner, select the appropriate School Year (20XX), Collection (XXXX), and Submission (XXX) and click Open.

Once on the TWEDS website, in the Overview tab, you can review Collections, Timelines (DUE DATES), and Data Submission Responsibilities. It is highly important to ensure that you review all of these details as they may change according to the School Year.

Additionally, you can use the other tabs on the TWEDS website to review Data Components, Descriptor Tables, References, Rules, Change Logs, and Early Notices.

The following data elements are pulled from the Alternative and Supplemental Services, Education Organization, and Student Identification and Demographics domains:

AssessmentResultsObtained (E1669)
BeginDate (E3010)
BirthDate (E0006)
Disability (E3015)
DisabilitySetBeginDate (E3016)
EligibilityDateDisabilities (E1723)
EmergentBilingualIndicator (E0790)
EndDate (E3020)
FirstName (E0703)
FrequencyOfServices (E1663)
GenerationCode (E0706)
GradeLevel (E0017)
HearingAmplificationAccess (E1666)
HearingAmplificationDailyUse (E1667)
HearingAmplificationType (E1665)
HispanicLatinoEthnicity (E1064)
HoursSpentReceivingServices (E1664)
InstructionalSetting (E0173)
InstructionalSettingBeginDate (E3025)
LangAcqServicesProvided (E1662)
LastSurname (E0705)
LocalEducationAgencyCategory (E3036)
LocalEducationAgencyId (E0212)
LocalStudentId (E0923)
MiddleName (E0704)
NameOfInstitution (E3037)
PreferredHomeCommunicationMethod (E1661)
ProgramType (E1337)
Race (E3050)
SchoolId (E0266)
Sex (E0004)
StudentId (E0001)
StudentUniqueId (E1523)
ToolOrAssessmentUsed (E1668)