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academy:student:mtgr_enter_ny_attendance_calendar

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academy:student:mtgr_enter_ny_attendance_calendar [2023/04/26 14:31] – apapeacademy:student:mtgr_enter_ny_attendance_calendar [2023/04/28 15:04] (current) – apape
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-The Adjust Minutes type can be used when the daily minutes need to be extended or shortened.\\  \\   
-**An Adjusted Minutes day __is__ a membership day.** 
-\\  
-<WRAP box>**NOTE:** For the 2020-2021 school year, use **Adjust Minutes** for early release because shortened waiver days are no longer applicable as waiver days.</WRAP> 
 \\   \\  
-VCV Select one or more dates on the calendar, and click **Adjust Minutes**.\\  \\   +<WRAP round intro>The next year campus calendar must be set for each track at each campus in the district. If a track is used by more than one campus, you can use the Next Year Copy Calendar page to copy the calendar to other tracks.\\  \\   
-\\  \\   +**Be sure you are updating the next year page; look for “Next Year” in the breadcrumbs.**</WRAP> 
-^Type of Min|{{page>general:attendance_campus_calendar_adjust_minutes_type_of_minutes}}| +\\   
-^Min|{{page>general:attendance_campus_calendar_adjust_minutes_min}}| +<WRAP box>**IMPORTANT:** Do not delete or change any __current year__ attendance calendars. The current year calendars will become the historical attendance calendars. After running ASDR, you will have access to the historical information, so the current year calendars should be maintained as they were during the school year.</WRAP>
-^Event|{{page>general:attendance_campus_calendar_adjust_minutes_event}}| +
- +
-VCV Click **OK**.\\  \\   +
-VCV Click **Save**.<div indent> +
-The **Daily Mins (DM)** (cycle total) and **Yearly Total Mins** are automatically adjusted according to the difference between the **Daily Minutes** and the **Min** value entered. Following the previous example, both totals are reduced by 30 minutes (450- 420=30) for each adjusted date.\\  \\   +
-Note that the dates on the calendar are now shaded pink because they are adjusted minutes days. The numbers are black because they are membership days. +
-</div> +
-\\  \\   +
- +
----- +
- +
-The Staff Development Waivers are used when staff has training. This could include days when students are in attendance.\\  \\   +
-<WRAP box>**NOTE: Effective as of the 2018-2019 school year:**\\  \\   +
-Staff Development Waiver Days are not allowed before the first day of school or after the last day of school (Rules 10200-0037 and 10200-0038).\\  \\   +
-Staff Development Waiver Days are allowed on the first or last day of school, as long as there are some instructional minutes on that date. </WRAP> +
-\\     +
-**For the 2018-2019 school year and beyond, a staff development waiver day //**may be**// a membership day if there are instructional minutes.**\\  \\   +
-VCV Select one or more dates on the calendar, and click **Waiver**.\\  \\  +
-\\  \\   +
-^Event|{{page>general:attendance_campus_calendar_waiver_staff_development_event}}| +
-^Type of Min|{{page>general:attendance_campus_calendar_waiver_staff_development_type_of_minutes_min}}|+
 \\   \\  
-VCV Click **OK**.\\  \\   +[[https://help.ascendertx.com/student/doku.php/attendance/maintenance/campus/nextyearcampuscalendar|Attendance > Maintenance > Campus > Next Year Campus Calendar]]\\  \\   
-VCV Click **Save**.+{{:images:screenshots:attendance_ny_calendar.png|Attendance Next Year Campus Calendar page}}\\  \\   
 +VCV Select an attendance track and click **Retrieve**.
 <div indent> <div indent>
-  * The **Daily Mins (DM)** (cycle total) is decreased by the number of waiver minutes (i.e., **Minimum Daily Minutes**). +If no data exists, a message indicates that a calendar was not found and that the starting and ending months of the calendar must be selected. Click **OK**.\\  \\   
-  * The **Waiver Mins (WM)** (cycle total) is increased by the number of waiver minutes. +{{:images:screenshots:attendance_ny_calendar_no_calendar_found.png|pop-up message indicating no calendar was found}}
-  * The **Yearly Total Mins** remains the same. +
-Note that the date on the calendar is now shaded yellow because it is a waiver day. The number is green because it is now an in-service date.\\  \\   +
-Also, a membership day is removed from the count in the **Mem Days** column for the cycle in which the selected date occurs (if applicable).+
 </div> </div>
 \\  \\   \\  \\  
- +The **Begin Month** and **End Month** are only displayed when you select a track that has campus next year options saved but no next year calendar data entered:\\  \\   
----- +{{:images:screenshots:attendance_ny_calendar_beg_end_month.png|Attendance Next Year Campus Calendar page with Begin Month and End Month fields displayed}}\\  \\   
- +^Begin Month|Select the first month of the school year.| 
-VCV Click **Save**.\\  \\   +^End Month|Select the ending month of the school year.\\ \\ You can create a 13-month calendar by selecting the same beginning month and ending month. A 13-month calendar is used by campuses that begin and end school in the same month.|
-VCV Be sure to enter the cycle end dates for the track on [[gradereporting:maintenance:tables:campuscontroloptions:parametersnyr|Grade Reporting > Maintenance > Tables > Campus Control Options > Parameters NYR]]. +
- +
- +
----- +
- +
-**Other functions and features:** +
- +
-^ Print| ++ Print the calendar.|{{page>general:print}}++| +
-\\ \\ +
- +
-<WRAP box>**IMPORTANT!** Once the next year calendar is added, verify that all the information is accurate and the correct numbers of membership days and minutes are displayed.</WRAP> +
-\\ \\ +
- +
-**Copy a next year calendar**: +
- +
-Attendance > Maintenance > Campus > Next Year Copy Calendar +
- +
-Under **From Campus Track**: +
-\\ \\ +
-VCV Select the campus-track //from// which to copy data:+
 \\   \\  
-^Campus|{{page>general:attendance_copy_calendar_info_campus}}| +<WRAP box>The **Daily Minutes** and **Shortened Daily Minutes** fields display the data entered for the selected track in the **Calendar Minutes** section on [[https://help.ascendertx.com/student/doku.php/attendance/maintenance/campus/nextyearcampusoptions|Attendance > Maintenance > Campus > Next Year Campus Options]].</WRAP>
-^Track|{{page>general:attendance_copy_ny_calendar_info_track}}| +
-^Description|{{page>general:attendance_copy_ny_calendar_info_track_description}}|+
 \\   \\  
-Next year cycle information is displayed for the selected campus-track:+{{page>general:attendance_ny_campus_calendar_body}}
 \\   \\  
-^Begin Dt|{{page>general:attendance_copy_calendar_info_begin_date}}| +<WRAP box>**IMPORTANT!** Once the next year calendar is added, verify that all the information is accurate and the 
-^Mem Days|{{page>general:attendance_copy_calendar_info_membership_days}}| +correct numbers of membership days and minutes are displayed.</WRAP>
-^Total Daily Min (DM)|{{page>general:attendance_copy_calendar_info_total_daily_minutes}}| +
-^Total Waiver Min (DM)|{{page>general:attendance_copy_calendar_info_total_waiver_minutes}}| +
-^Total (yearly)|{{page>general:attendance_copy_calendar_info_total_yearly}}| +
-\\   +
-Campus Options for the **From Campus Track** are displayed for your reference. The information is maintained on [[attendance:maintenance:campus:nextyearcampusoptions|Maintenance > Campus > Next Year Campus Options]] unless otherwise indicated.\\  \\   +
-When you double click any value in that grid, all fields in that grid are enabled, allowing you to change what is copied to the **To Campus Tracks**.\\  \\  +
 \\  \\   \\  \\  
-<WRAP box>**NOTE:** Changing the value here does NOT change the value at the **From Campus Track**.</WRAP> +**Copy a next year calendar:**\\  \\    
-\\   +[[https://help.ascendertx.com/student/doku.php/attendance/maintenance/campus/nextyearcopycalendar|Attendance > Maintenance > Campus > Next Year Copy Calendar]] 
-VCV Before copying to the **To Campus Tracks**, update the values as needed:\\  \\   +\\  \\   
-^Instr Pgm Type|{{page>general:attendance_copy_calendar_info_instructional_program_type}}| +{{:images:screenshots:attendance_ny_copy_calendar.png|Next Year Copy Calendar page}}
-^Grading Cycle Type|{{page>general:attendance_copy_calendar_info_grading_cycle_type}}| +
-^Last Day of School|{{page>general:attendance_ny_copy_calendar_info_last_day_of_school}}| +
-^AM/PM or Both|{{page>general:attendance_copy_calendar_info_am_pm}}| +
-^ADA Posting Prd|{{page>general:attendance_copy_calendar_info_ada_posting_period}}| +
-^First/Last Prd Nbr|{{page>general:attendance_copy_calendar_info_first_last_period}}| +
-^Nbr of Prds|{{page>general:attendance_copy_calendar_info_number_of_periods}}| +
-^Special Programs|{{page>general:attendance_copy_calendar_info_special_programs}}| +
-^Type KG|{{page>general:attendance_copy_calendar_info_type_kg}}| +
-^Optional Semester|{{page>general:attendance_copy_calendar_info_optional_semester}}| +
-^Calendar Instructional/Operational Minutes|{{page>general:attendance_copy_calendar_info_instructional_operational}}| +
- +
-\\ \\ +
-VCV Select the campus-tracks to copy the calendar and options to. +
- +
-<div indent> +
- +
-<WRAP box>**NOTE:** Campus options for at least one track must be entered. Otherwise, the campus will not be listed under **To Campus Tracks**.</WRAP> +
-\\   +
-<WRAP box>**IMPORTANT:**\\   +
-If the calendar and/or options differ at the From and To campus-tracks, the calendar and/or options at the To campus-track will be overwritten according to your selections.\\  \\   +
-When changing the **Grading Cycle Type** for the To campus-track, you  must also update **Track End Dates** on [[gradereporting:maintenance:tables:campuscontroloptions:parametersnyr|Grade Reporting > Maintenance > Tables > Campus Control Options > Parameters NYR]] +
-</WRAP> +
-\\   +
-Check boxes are color coded as follows:\\  \\   +
- - Attendance options exist for the track, but not a calendar. The **Minimum Daily Mins**, **Daily Mins**, **Shortened Min Daily Mins**,  and **Shortened Daily Min** values are all the same at both campus-tracks.\\  \\   +
- +
- Attendance options exist for the track, but not a calendar. At least one of the **Minimum Daily Mins**, **Daily Mins**, **Shortened Min Daily Mins**,  and **Shortened Daily Min** values are different at the From and To campus-tracks. Note that only the basic calendar will be copied to the To track calendar (Membership day, Begin School, Begin Cycle, End of School, Weekend, Holiday, and Inservice day). The special days (Weather Day, Waiver Day, Make-up Day and Adjust Membership) are not copied.\\  \\   +
- +
- - Neither calendar nor attendance options exist for the track.\\  \\   +
- +
- Calendar and attendance options exist for the track.  The **Minimum Daily Mins**, **Daily Mins**, **Shortened Min Daily Mins**,  and **Shortened Daily Min** values are all the same at both campus-tracks.\\  \\   +
- +
- Calendar and attendance options exist for the track. At least one of the **Minimum Daily Mins**, **Daily Mins**, **Shortened Min Daily Mins**,  and **Shortened Daily Min** values are different at the From and To campus-tracks. Note that only the basic calendar will be copied to the To track calendar (Membership day, Begin School, Begin Cycle, End of School, Weekend, Holiday, and Inservice day). The special days (Weather Day, Waiver Day, Make-up Day and Adjust Membership) are not copied.\\  \\  +
- +
- The box is displayed for the **From Campus Track**. A campus-track cannot be copied to itself. \\  \\   +
- +
- The check box is disabled because attendance has been posted on at least one date this school year for this campus-track. \\  \\   +
-A check box is not displayed if that track does not exist at the campus. +
-</div>+
 \\  \\   \\  \\  
- +{{page>general:attendance_copy_ny_calendar_body}}
-====Create a new track:==== +
- +
-VCV Click {{:images:screenshots:attendance_copy_calendar_add_track.png|button with plus sigh}} to add a new campus-track. +
-<div indent> A text input field appears in place of the button, allowing you to type a new two-digit track.\\  \\  \\  \\  **NOTE:** To cancel, double-click the input field, and the button is again displayed.</div>\\  \\   +
- +
-VCV **IMPORTANT:** After typing the track, press ENTER.<div indent>The track is added to the grid and is selected by default.\\  \\   +
-The new track is not saved until you click **Copy** with that track selected. Once saved, the new track will appear in **Track** drop-down fields across ASCENDER for the next school year. +
-</div> +
- +
-\\ \\ +
-VCV Click **Copy**. +
-<div indent>The **From Campus Track** calendar and options are copied to the selected tracks according to your selections. Any new tracks are created.</div>+
  
  
 +----
  
academy/student/mtgr_enter_ny_attendance_calendar.1682519488.txt.gz · Last modified: 2023/04/26 14:31 by apape

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