PEIMS Summer Submission (WIP)
The ASCENDER District Administration application provides programs to extract the appropriate data for each collection from the Business and Student systems. These programs are reviewed and modified annually, per the published Texas Web-Enabled Data Standards (TWEDS), to ensure that the data extracted to the district database is as accurate as possible. The extracts provide many of the edits as defined in the TWEDS.
The PEIMS Summer Collection (Collection 3) includes yearlong student attendance (regular and flexible), including the required calendar minutes reporting, as well as program data, course completions, disciplinary actions, student restraints, Title I Part A participation, and Foundation High School Program participation data.
The extract programs create the appropriate records in the district database, taking into account the school-start window and the as-of date. The as-of status code is automatically generated for each student record.
For a complete list of extract rules and edits, see https://tealprod.tea.state.tx.us/TWEDSAPI/23/398/405/DataComponents/Entity/List
The Summer submission is due June 20, 2025.
IMPORTANT: Each LEA will have unique situations. Some of the dates, images, and examples provided in this document are for informational and instructional purposes only and may not completely represent your LEA's process.
Prerequisites
- Verify that all roles and users are correct in ASCENDER Security Administration.
- All staff responsible for extracting data must coordinate activities with each other. This is especially important when deleting data from the frozen file, extracting data, and manually entering data.
- End-of-year processes, including posting cycle grades, computing final grades, awarding credit, and assigning pass/fail indicators must be completed prior to extracting summer submission data.
- Be sure all Section Information fields are set correctly on Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Section.
- All CTE reports will calculate the CTE counts based on CTE code 1. Users should run the Set Student CTE Indicators utility. NOTE: Students with CTE Code 2 are not reset to 1. This utility does not change codes for these students.
❏ Domain: Displays the Ed-Fi domain name where the error(s) occurred (e.g. Education Organization).
❏ Entity: Displays the entity within the Ed-Fi domain where the error(s) occurred (e.g. LocalEducationAgency).
❏ Data Element: A specific unit of data that must be reported to the TEA.
Verify ASCENDER Student Data
For Submission 3, if the student is in membership in the LEA (served at least two hours per day), report any student who was served any time during the school year.
Updated for Submission 3 Summer PEIMS:
Report a student who is enrolled, not in membership IF:
- the student is special education and has either a restraint or discipline event, or a RESIDENTIAL-FACILITY-INDICATOR (E1629) of TRUE,
- the student is enrolled, not in membership due to virtual learning (ADA-ELIGIBILITY-CODE 9),
- or, the student participated in the Texas Virtual School Network (TxVSN) Online Schools program.
Verify data for each element in the following ASCENDER Student applications. It is suggested that you run reports first, and then use the maintenance pages in the Student applications to update data where needed.
Calculated Elements
Hard-coded and calculated elements
The following elements are either hard-coded in or calculated by the software. Hard coded values are built into the program, are the same each time they are extracted, and cannot be changed by the user. Calculated values are determined by the program and can be changed if source data is updated or changed.
| Element | Code Table | Data Element |
|---|---|---|
| E0923 | — | LOCAL-STUDENT-ID |
| E1002 | C163 | AS-OF-STATUS-CODE |
| E1044 | — | LAST-DATE-OF-ENROLLMENT |
| E1090 | — | STUDENT-IDENTIFICATION-SYSTEM |
| E0937 | — | TOTAL-ELIGIBLE-DAYS-PRESENT |
| E1085 | C188 | ATTENDANCE-EVENT-INDICATOR |
Attendance
- Preliminary Steps
Attendance > Maintenance > District > Posting Codes
❏ Verify all district posting codes, paying close attention to those that have ADA Code selected. - Attendance Reports
Attendance > Reports > Attendance Reports > Audit > SAT0500 - Campus Attendance Summary
SAT0500 provides absence information by campus, track, and period. You can use the report to verify attendance for each day, period, and code.
Attendance > Reports > Attendance Reports > Audit > SAT0900 - Campus/District Summary Report
SAT0900 provides the eligible/ineligible attendance days present and absent and special program contact hours. SAT0900 should be run at the end of every cycle to verify data.
- Table I can be compared to TSDS reports PDM3-130-001, PDM3-130-004, and PDM3-130-005.
- Table II can be used to verify CTE contact hours. It can be compared to TSDS reports PDM3-130-002 and PDM3-120-013.
- Table III can be used to verify special education data. It can be compared to TSDS reports PDM3-130-004 and PDM3-120-013.
- Table IV can be used to verify G/T data. It can be compared to TSDS reports PDM3-130-003 and PDM3-120-013.
NOTE: The Oath and Affidavits page must be signed and retained for audit purposes.
Attendance > Reports > Attendance Reports > Audit > SAT0920 - Campus/District Multi-Track Summary Report
SAT0920 provides multi-track campus or district summary reports that meet the audit documentation requirements specified in the Student Attendance Accounting Handbook. The report is similar to SAT0900 but allows you to run the report for all tracks at once.
Attendance > Reports > Attendance Reports > Membership > SAT1700 - Entry/Withdrawal Summary
SAT1700 lists students who withdrew during a specified semester-cycle or date range, including students who withdrew and reentered. Verify all entry/withdrawal rows are correct.
Attendance > Reports > Attendance Reports > Students > SAT0400 - Daily Attendance Summary
SAT0400 should be run daily and verified for accuracy against instructor records. Confirm that you have this report for all days of membership. Verify that you have withdrawal forms (section #5 on report) with matching dates on file in the student records.
Attendance > Reports > Attendance Reports > Students > SAT1900 - Perfect Attendance Report
Run SAT1900 for the first semester-cycle of the school year through the final semester-cycle. Use this report to verify actual membership. Verify that all students on the report have course schedules and course completion records.
Attendance > Reports > Attendance Reports > Audit > SAT5000 - Flexible Attendance District Summary
SAT5000 is for the entire district and school year. Verify all flexible attendance data entered.
- Attendance > Maintenance > Campus > Campus Options
Reported Elements from Campus Options:
Element Code Table Data Element ASCENDER Name E1600 C215 INSTRUCTIONAL-PROGRAM-TYPE Instructional Program Type
- Attendance > Maintenance > Campus > Campus Calendar
Reported Elements from Campus Calendar:
Element Code Table Data Element ASCENDER Name E0934 C130 REPORTING-PERIOD-INDICATOR-CODE Track, Begin School, Begin Cycle E0935 – NUMBER-DAYS-TAUGHT Mem Days
- Attendance > Maintenance > Student > Student Inquiry > Cumulative
Reported Elements from Cumulative:
Element Code Table Data Element ASCENDER Name E0036 – TOTAL-DAYS-ABSENT Total Abs
- Attendance > Maintenance > Flexible Attendance > Weekly Register Worksheet
Reported Elements from Weekly Register Worksheet
Element Code Table Data Element ASCENDER Name E1045 C177 FLEXIBLE-ATTENDANCE-PROGRAM-TYPE-CODE Flex Att Program E1046 – FLEX-ATTEND-TOTAL-ELIGIBLE-MINUTES-PRESENT Elig Mins E1047 – FLEX-ATTEND-TOTAL-INELIGIBLE-MINUTES-PRESENT InElig Mins E1049 – FLEX-ATTEND-TOTAL-SP-ED-MAINSTREAM-DAYS-ELIGIBLE Total Abs E1051 – FLEX-ATTEND-DAYS-ELIGIBLE-IN-INSTR-SETTING Total Abs E1053 – FLEX-ATTEND-TOTAL-CAREER-TECH-MINUTES-PRESENT Total Abs E1052 – FLEX-ATTEND-EXCESS-MINUTES-IN-INSTR-SETTING Excess Mins E1050 – FLEX-ATTEND-TOTAL-BILINGUAL/ESL-DAYS-ELIGIBLE BIL/ESL Mins E1048 – FLEX-ATTEND-TOTAL-PRS-DAYS-ELIGIBLE PRS Mins
VERIFY ENTRY/WITHDRAWAL DATES FOR ENROLLMENT
- If a student has been placed in a disciplinary setting, and is not receiving special program services during that time, the student may be withdrawn from the program while in the disciplinary setting, either by performing a status change or withdrawing the student from the program for those dates. In this case, for programs such as special education, bilingual/ESL, etc, the student may be withdrawn from the special program during the disciplinary assignment, and then re-enrolled in the program when the student returns. See the TEA Student Attendance Accounting Handbook (SAAH) for additional information, and be sure to review your local procedures/policies.
- For CTE, a status change should be performed on the W/R Enroll tab (to update the CTE Elig field) at the beginning and end of the disciplinary assignment. A student can be assigned to a disciplinary setting for up to five consecutive days and continue to receive CTE hours even if CTE services are not provided to the student during placement. After five days, the student can continue to earn credit for the class but cannot claim additional funding; the funding clock must be set back to the first day of the disciplinary assignment.
NOTE: If participating in Optional Flexible Year Program, use a separate attendance track to move students. Students should have been moved the first day of the cycle (where the OFYP dates are scheduled) using the Record Status Change.
Reported Elements from Campus Calendar:
Element Code Table Data Element ASCENDER Name E0036 – TOTAL-DAYS-ABSENT Total Abs
Discipline
- Discipline Reports
Discipline > Reports > Discipline > SDS0200 - Special Ed Students in Discipline Settings
SDS0200 lists special education students who were assigned to a disciplinary setting. Special education services must be provided as outlined in the student’s IEP while the student is placed in an appropriate disciplinary alternative education setting (for example, in-school suspension or DAEP). Special education contact hours should be claimed only if the IEP services are provided. If the IEP special education services are not provided, special education contact hours must not be claimed. This restriction includes short-term removals of not more than 10 consecutive or cumulative school days. Verify all data.
Discipline > Reports > Discipline > SDS0250 - Discipline Student Restraint
SDS0250 lists student totals for mechanical restraint, physical restraint, and seclusion incidents. Verify all data.
Discipline > Reports > Discipline > SDS0300 - Bil/ESL Students in Discipline Settings
SDS0300 lists bilingual/ESL students who were assigned to a disciplinary setting. Students not receiving bilingual/ESL services for five or more days while in a DAEP setting must be withdrawn from the program during that time. Verify all data.
Discipline > Reports > Discipline > SDS1000 - PEIMS Report
SDS1000 lists TSDS discipline data by grade level. Verify all data.
This report prints PEIMS discipline data by grade level and campus. For each incident listed, the first action and offense with a PEIMS code are displayed, and the offense code that will be extracted for PEIMS is indicated.
Discipline > Reports > Discipline > SDS1300 - Discipline Audit Report (PEIMS Edit)
SDS1300 lists students who will trigger an edit and/or performance-based monitoring errors.
Discipline > Reports > Discipline > SDS1700 - Discipline Suspension Attendance Verification
SDS1700 provides information from student discipline and attendance records, and flags discrepancies between the two, which allows you to review for attendance posting discrepancies on days that a student was suspended.
Discipline > Reports > Discipline > SDS1800 - Career Tech Students in Discipline Settings
SDS1800 lists CTE students who were assigned to a disciplinary setting. CTE contact hours must not be claimed when a student receiving CTE services is placed in a disciplinary setting (for example, in-school suspension or DAEP) for more than five consecutive days if the same amount and type of CTE services are not provided by a CTE teacher. After five consecutive days without CTE services being provided, LEA personnel must remove the student from the TSDS PEIMS 42401 Special Programs Reporting Period Attendance Extension eligible days present effective the first day of placement in the disciplinary setting. Verify all data.
This report only works if the student has a CTE indicator on the Demo3 tab.
- Discipline > Maintenance > Student > Maintenance
Reported Elements from Maintenance:
Element Code Table Data Element ASCENDER Name E1728 – NUMBER-OF-CYBERBULLYING-INCIDENTS Cyber E1727 – NUMBER-OF-BULLYING-INCIDENTS – E1083 C190 BEHAVIOR-LOCATION-CODE Location of Incident E1006 C165 DISCIPLINARY-ACTION-REASON-CODE Offense E1734 C088 SAFE-SUPPORTIVE-SCHOOL-PROGRAM-TEAM-REVIEW SSSP Team Review E0934 C130 REPORTING-PERIOD-INDICATOR-CODE Reporting Period E1005 C164 DISCIPLINARY-ACTION-CODE Act E1037 – CAMPUS-ID-OF-DISCIPLINARY-RESPONSIBILITY Campus Resp E1036 – DATE-OF-DISCIPLINARY-ACTION Disp Actn Date E1007 – OFFICIAL-LENGTH-OF-DISCIPLINARY-ASSIGNMENT Official Length E1008 – ACTUAL-LENGTH-OF-DISCIPLINARY-ASSIGNMENT Actual Length E1003 – CAMPUS-ID-OF-DISCIPLINARY-ASSIGNMENT Campus Assignment E1034 – DATE-OF-RESTRAINT-EVENT E0934 C130 REPORTING-PERIOD-INDICATOR-CODE Inconsistent E1033 C173 RESTRAINT-REASON-CODE Incident Nbr E1516 C194 RESTRAINT-STAFF-TYPE-CODE SSSP Team Review
- Discipline > Maintenance > Student > Maintenance > Restraint Information
Reported Elements from Restraint Information:
The Discipline Restraint Information tab is used for all disciplinary restraint incidences, including disciplinary restraint for a special education student. The Special Education Child Restraint tab is only used when a special education student is restrained for non-disciplinary reasons.
NOTE: Spec Ed student restraint information must also be added on Special Education > Maintenance > Student Sp Ed Data > Current Year > Child RestraintElement Code Table Data Element ASCENDER Name E1032 – CAMPUS-ID-OF-RESTRAINT-EVENT Campus E1034 – DATE-OF-RESTRAINT-EVENT Date E0934 C130 REPORTING-PERIOD-INDICATOR-CODE Period E1033 C173 RESTRAINT-REASON-CODE Reason E1516 C194 RESTRAINT-STAFF-TYPE-CODE Staff Type E1035 – RESTRAINT-INSTANCE-NUMBER Instance Nbr E0173 C035 INSTRUCTIONAL-SETTING-CODE Instr Setting
Refer to the following flow chart:
Grade Reporting
- Grade Reporting Reports
When possible, filter by the H Credit level parameter to verify High School credit level course completion data that affects CCMR, CTE Indicators, Programs of Study and CTE Tier calculations.
Grade Reporting > Reports > Grade Reporting Reports > Master Schedules > SGR0050 - District Master List (Grd Rpting)
Verify the following at the district level: Service ID, CTE Hours, Course Sequence, Pop Served, and Role ID.
NOTE: Course Sequence codes are usually left blank and are automatically set during State Reporting extracts for reporting purposes.
Grade Reporting > Reports > Grade Reporting Reports > Instructors > SGR2550 - Teaching Assignments
Verify the teacher section data, as well as the Cert CTE column. The Cert CTE column must have a Y to receive CTE funding for VOED courses.
NOTE:If you are a district of innovation, you may be eligible to receive funding for a teacher who is not CTE certified if it is stated in your plan.
Grade Reporting > Reports > Grade Reporting Reports > Master Schedules > SGR0100 - Master Schedule (Grd Rpting)
Verify the following at the campus level: Course Numbers, Service IDs, Course Sequence, Pop Served, and Non-Campus Based.
Verify all section data. Campus section level data will override the district-level data. (If one of the section PEIMS fields has been changed that field will not be bold on this report.)
Grade Reporting > Reports > Grade Reporting Reports > Master Schedules > SGR0110 - Master Schedule PEIMS (Grd Rpting)
Verify the following at the campus level: Course Numbers, Service IDs, Course Sequence, and Pop Served.
Verify the following campus level dual credit fields are accurate: Dual Credit, College Sem1, College Sem2.
Grade Reporting > Reports > Grade Reporting Reports > Student Verification > SGR1600 - Career & Technology Code Verification
SGR1600 provides a list of all students who have a CTE course in their schedule. You can run the report by Semester or by an As-of Date.
Verify and update data for students in CTE and verify their enrollment in a CTE-eligible class. An asterisk (*) is printed in the CTE Crd Amt column for students who are ineligible for CTE contact hours. (Registration > Maintenance > Student Enrollment > W/R Enroll).
Verify the information in the columns Car Tech Code and TEA Service ID (sorting the report by these columns may be helpful).
The CTE Crd Amt field displays the number of hours earned for each course toward CTE contact hours which includes 7th and 8th grade students in a high school credit level CTE course.
REMINDER:
Grade Reporting > Reports > Grade Reporting Reports > Student Verification > SGR1920 - Pass/Fail Verification List
This report lists all students with their courses by semester, including cycle grade averages, exam grades, final grade, attendance, and the pass/fail indicator for each course. Ensure that all data is accurate.
NOTE: The P/F (Pass/Fail Indicator) column with an * indicates a blank Pass/Fail Indicator. It is common to have a blank Pass/Fail Indicator for students who have withdrawn or didn't complete a course due to a schedule change.
Grade Reporting > Maintenance > Master Schedule > District Schedule
Interchange: StudentEnrollmentExtension
Complex Type: SpecialProgramsReportingPeriodAttendanceExtensionDescription: Represents the recording of a student’s special programs reporting period attendance.
This is determined as follows:
- The CTE Hrs field is set to 1, 2 or 3, accordingly in the district master schedule.
- On Grade Reporting > Maintenance > Student > Individual Maint > CTE, the student is enrolled in a CTE course with the CTE Hrs field set to 1, 2 or 3.
Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Section
Reported Elements from Section:
Element Code Table Data Element ASCENDER Name E1074 – CLASS-PERIOD Per Begin and Per End E1056 – CLASS-ID-NUMBER Crs Nbr, Sec, Sem E1072 C182 NON-CAMPUS-BASED-INSTRUCTION-CODE Non Campus Based E0747 C030 POPULATION-SERVED-CODE Pop Served E0948 C135 COURSE-SEQUENCE-CODE Crs Seq E1011 C088 DUAL-CREDIT-INDICATOR-CODE
NOTE: Dual credit courses cannot be reported as ATC courses.Dual Crdt E1058 C088 ATC-INDICATOR-CODE
NOTE: ATC courses cannot be reported as dual credit courses.Adv Tech Crdt E1081 – COLLEGE-CREDIT-HOURS College Credit Hrs - Sem 1 and Sem 2
Grade Reporting > Maintenance > Student > Individual Maint > Crs Assign
Reported Elements from Crs Assign:
Element Code Table Data Element ASCENDER Name E1069 – STUDENT-BEGIN-DATE Entry Date E1070 – STUDENT-END-DATE WD Date
Grade Reporting > Maintenance > Student > Individual Maint > Grd/Crs Maint
Reported Elements from Grd/Crs Maint:
If a student repeats a course during the year with different outcomes, each course completion must be reported.
Element Code Table Data Element ASCENDER Name E1069 – STUDENT-BEGIN-DATE Entry Date E1070 – STUDENT-END-DATE WD Date E0949 C136 PASS/FAIL-CREDIT-INDICATOR-CODE
NOTE: Ensure that the district has run the Assign Pass/Fail Indicators utility in accordance with the steps in the ASCENDER Secondary or Elementary Grade Reporting End of Semester 2 checklist. This ensures the PASS/FAIL-CREDIT-INDICATOR-CODE Pass/Fail (E0949) is set correctly for students.Pass/Fail
Grade Reporting > Utilities > Assign Pass Fail Indicators
The pass/fail utility looks at the Sem (semester grade) field on Grade Reporting > Maintenance > Student > Individual Maint > Grd Update or Grade Reporting > Maintenance > Student > Individual Maint > Grd/Crs Maint.
If using this option, leave the Default Pass/Fail/Credit Indicators fields blank on the Summer Extract page. The extract will pull the appropriate pass/fail indicator, and it will not be necessary to manually update failing grades after you extract. Another option for updating Pass/Fail (described later in this guide) is to enter 13 (Non-High School Course Passed) in the applicable Default Pass/Fail/Credit Indicators fields on the Summer Extract page, and then manually update the indicator on the Student Maintenance page for students who failed.
Grade Reporting > Maintenance > Student > Individual Maint > CTE
This is determined as follows:
- The student is enrolled in a CTE course with the CTE Hrs field set to 1, 2, 3, 4, 5, or 6 on the student's CTE maintenance page.
- On Grade Reporting > Maintenance > Master Schedule > District Schedule, the CTE Hrs field for that course is set to 1, 2, 3, 4, 5, or 6, respectively.
Graduation Plan
- Graduation Plan Reports
Graduation Plan > Reports > SGP1000 - Student Personal Graduation Plan
SGP1000 allows you to view students personal graduation plans (PGPs). Verify data for each student who has a graduation plan.
- Graduation Plan > Maintenance > Student > Individual Maintenance > Performance Acknowledgement
Reported Elements from Performance Acknowledgement:
Element Code Table Data Element ASCENDER Name E1596 C235 ASSOCIATE-DEGREE-INDICATOR-CODE Associate Degree
- Graduation Plan > Maintenance > Student > Individual Maintenance > PGP
NOTE: Certifications that have been earned, have a PEIMS code assigned, and have the Enrolled checkbox selected are extracted to State Reporting.
Reported Elements from PGP:
Element Code Table Data Element ASCENDER Name E1541 C199 FHSP-PARTICIPANT-CODE Foundation E1542 C199 FHSP-DISTING-LEVEL-ACHIEVE-INDICATOR-CODE Distinguished E1544 C199 STEM-ENDORSEMENT-INDICATOR-CODE STEM E1546 C199 PUBLIC-SERVICES-ENDORSEMENT-INDICATOR-CODE Public Services E1545 C199 BUSINESS-AND-INDUSTRY-ENDORSEMENT-INDICATOR-CODE Business and Industry E1548 C199 MULTI-DISCIPLINARY-STUDIES-ENDORSEMENT-INDICATOR-CODE Multi Disciplinary Studies E1547 C199 ARTS-AND-HUMANITIES-ENDORSEMENT-INDICATOR-CODE Arts and Humanities E1563 C201 INDIVIDUAL-GRADUATION-COMMITTEE-REVIEW-CODE —-
Registration
- Registration Reports
Registration > Reports > Create Registration Report
Demo1 and Demo3 data can be verified by creating a customized report.
If the student does not have a graduation plan, grad plan data can also be verified by creating a customized report.
Select the fields for the various elements, and click Create Report.
Reports may be created to view all Registration elements reported in the Summer PEIMS Submission. Create reports should be used in addition to the following Registration reports.
Registration > Reports > Registration Reports > Student > SRG0200 - Student Name Listing
SRG00200 can be used to verify the demographic elements that are reported in the Summer Submission. Be sure the parameter Only New Students This Year (Y,N) is set to N.
Registration > Reports > Registration Reports > Student > SRG0600 - Student Special Program Listing
This report lists students in all grade levels and the special programs in which they are currently enrolled.
Use this report to verify Economic Disadvantage, Military Connected, Foster Care, Homeless, Immigrant, Migrant, Asylee/Refugee, Unaccompanied Youth, Single Parent Single Pregnant Woman, Out of Workforce, and Transportation CTE Support Services.
Filter the report to view one program at a time. Have the person at your district responsible for each special program sign off on these reports.
Registration > Reports > Registration Reports > Program > SRG1200 - Student Status Changes by Program
SRG1200 lists student status in all programs. Type Y for each program and print each report separately.
- This report will need to be run several times with different parameters.
- This report can only be run by campus.
Examples:
SRG1200 provides a list of student status in all programs. Set the Print Enroll Records parameter to Y. Use the report to verify eligibility, attribution code, and campus of residence.
- Verify eligibility codes. Kindergarten students enrolled in PK last year are normally marked full day eligible (1 or 3).
- Verify/Update Campus of Residence for transfer students. A student's campus of residence must match the grade level in AskTED for the district the student resides in. (“i.e.” if a student went from grade 8 to grade 9 campus number may have changed)
- Students with a Campus of Residence must have an Attribution Code. (Transfer students should have an attribution code of a 06).
- Other elements to verify on SRG1200: GT, Bil/ESL, Title I, PRS, and PK Enroll records. It is recommended that users run the report for each program individually and have it signed off on by the person responsible for checking that program data.
Registration > Reports > Registration Reports > Student > SRG1900 Local Program Enrollment Count
SRG1900 provides a list of students who have been enrolled in a specific local program, as well as special program withdrawal dates and reasons. Campus totals are displayed for each included campus. A report total is displayed at the end of the report.
Verify all entry and withdrawal dates and special program services.
NOTE: To set up local program codes for the district, go to Registration > Maintenance > District Profile > Local Program Codes. The campus must select the program in Registration > Maintenance > Campus Profile > Campus Local Program Codes to make it available at the campus.
The student should have a row on Local Programs where the Local Programs for TEA field is set to the Local Program code for ECHS, T-STEM, P-TECH, 504, Intervention Strategies, General Ed Homebound, Migrant, Immigrant, Dyslexia, Star of Texas, New Tech, Adult Previous Attendance, and Virtual Student not in Membership or the crisis code if applicable.
NOTE: IGC should be set up as a Local Program. The student should have a row on Local Programs with a row where Other Local Programs is set to the Local Program code for IGC if applicable.
IGC is the only local program entered in the Other Local Programs group box. All other local programs should be entered in the Local Programs for TEA group box.
Registration > Reports > Registration Reports > Non-Enrolled Student > SRG9000 - UIL Activity Participation
SRG9000 provides xxx.
Registration > Maintenance > Campus Profile > Campus Information Maintenance > Control Info
Reported Elements from Control Info:
Element Code Table Data Element ASCENDER Name E1646 C088 PK-FULL-DAY-WAIVER-INDICATOR-CODE Full Day PK Waiver E1671 C088 ADDITIONAL-DAYS-PROGRAM-INDICATOR-CODE Additional Days Program - Check the Full Day PK Waiver box if your campus has received an exemption from offering a full-day pre-kindergarten program.
Registration > Maintenance > Campus Profile > Campus Programs > Expanded Learning (ELO)
Reported Elements from Expanded Learning (ELO):
Element Code Table Data Element ASCENDER Name E1614 C218 ELO-TYPE-CODE Type E1719 C229 ELO-ACTIVITY-CODE Activity Code E1720 —- ELO-DAYS-SCHEDULED-PER-YEAR Days/Year E1621 —- ELO-MINUTES-SCHEDULED-PER-DAY Min/Day E1613 C088 EXPANDED-LEARNING-OPPORTUNITY-INDICATOR-CODE —- RUN REPORT TO VERIFY DATA:
Registration > Reports > Registration Reports > Program > SRG0100 - Campus Information
❏ See the Campus Expanded Learning Opportunities ELO section of the report.
Expanded Learning Opportunities (ELO) are structured learning programs outside of the regular school day, including before and after school programs and summer programs.
- If a district/campus offers an Expanded Learning Opportunities (ELO) Program, enter the information on this screen in Registration.
- Programs must be at least 45 minutes long to qualify for ELO.
- See the Campus Expanded Learning Opportunities (ELO) section of the report.
Registration > Maintenance > Student Enrollment > Demo1
Reported Elements from Demo1:
Element Code Table Data Element ASCENDER Name E0703 —- FIRST-NAME Name - First E0704 —- MIDDLE-NAME Name - Middle E0705 —- LAST-NAME Name - Last EE0706 C012 GENERATION-CODE Name - Gen E0001 —- STUDENT-ID SSN E1523 —- TX-UNIQUE-STUDENT-ID Texas Unique Student E0004 C013 SEX-CODE Sex E0006 —- DATE-OF-BIRTH DOB E1064 C088 HISPANIC-LATINO-CODE Hispanic/Latino E1063 C088 WHITE-CODE White E1061 C088 BLACK-AFRICAN-AMERICAN-CODE Black/African American E1060 C088 ASIAN-CODE Asian E1059 C088 AMERICAN-INDIAN-ALASKA-NATIVE-CODE American Indian/ Alaskan Native E1062 C088 NATIVE-HAWAIIAN-PACIFIC-ISLANDER-CODE Hawaiian/Pacific Isl E0785 C054 ECONOMIC-DISADVANTAGE-CODE Eco Disadvan E1529 C197 MILITARY-CONNECTED-STUDENT-CODE Military Connected E1528 C196 FOSTER-CARE-INDICATOR-CODE Foster Care E1601 C088 STAR-OF-TEXAS-INDICATOR-CODE Star of Texas Award E0017 C050 GRADE-LEVEL-CODE Grade E1000 C161 STUDENT-ATTRIBUTION-CODE Attribution Cd E0903 —- CAMPUS-ID-OF-RESIDENCE Camp ID Resid Registration > Maintenance > Student Enrollment > Demo3
NOTE: If the student has a graduation plan, the fields must be updated on Graduation Plan > Maintenance > Student > Individual Maintenance > PGP instead (as described previously under Graduation Plan).
Dyslexia
- Dyslexia Risk – Verify this field is marked for only KG and 1st Graders.
- Kindergarten screening (EOY)/1st grade by January 31st of each year. - Dyslexia Services – Verify these fields are marked for all students receiving dyslexia services. More than one box can be selected, however, at least one service must be checked in order to receive funding.
- 01 – Section 504 Services/IEP’s
- 02 – SBEC/Trained Staff
- 03 – Section 39.023 Mods
NOTE: If a student has a Dyslexia Indicator and there is no Dyslexia Services Code marked on Registration > Maintenance > Student Enrollment > Demo3, then when the State Reporting > Utilities > Create TSDS PEIMS Interchanges is run, the system will automatically create the tagline with Code 00 (C224 Code 00 - Student identified with dyslexia or a related disorder under TEC 48.009 does not receive services).
Reported Elements from Demo3:
Element Code Table Data Element ASCENDER Name E0917 C088 TRANSPORTATION-CTE-SUPPORT-SERVICE Transportation CTE Support Service E1039 C088 OUT-OF-WORKFORCE-INDIVIDUAL Out of Wkforce Individual E0829 C064 SGL-PARENT-SGL-PREG-WOMAN-CODE Sgl Parent/Sgl Preg Woman E1660 C088 ADULT-PREVIOUS-ATTENDANCE-INDICATOR-CODE Adult Prev Att E1650 C224 DYSLEXIA-SERVICES-CODE Dyslexia Services E1076 C183 UNSCHOOLED-ASYLEE/REFUGEE-CODE Asylee/Refugee Cd E1082 C189 HOMELESS-STATUS-CODE Homeless Status Cd E1084 C192 UNACCOMPANIED-YOUTH-STATUS-CODE Unaccomp Youth Status Cd E1522 C195 EARLY-READING-INDICATOR-CODE Early Reading Cd E1644 C222 DYSLEXIA-RISK-CODE Dyslexia Risk E1640 C214 POST-SECONDARY-CERTIFICATION-LICENSURE-CODE
For students who have a graduation plan, this information is entered on Graduation Plan > Maintenance > Student > Individual Maintenance > PGP.Industry Credentials or Certification E1027 —- CAMPUS-ID-OF-ACCOUNTABILITY Campus of Account E1541 C199 FHSP-PARTICIPANT-CODE Foundation Coursework E1542 C199 FHSP-DISTING-LEVEL-ACHIEVE-INDICATOR-CODE Distinguished Coursework E1544 C199 STEM-ENDORSEMENT-INDICATOR-CODE STEM E1546 C199 PUBLIC-SERVICES-ENDORSEMENT-INDICATOR-CODE Public Services E1545 C199 BUSINESS-AND-INDUSTRY-ENDORSEMENT-INDICATOR-CODE Business and Industry E1548 C199 MULTI-DISCIPLINARY-STUDIES-ENDORSEMENT-INDICATOR-CODE Multi Disciplinary Studies E1547 C199 ARTS-AND-HUMANITIES-ENDORSEMENT-INDICATOR-CODE Arts and Humanities E1657 C088 EXCESSIVE-UNEXCUSED-ABSENCE-INDICATOR-CODE Excessive Unexcused Absence E1658 C088 TRUANCY-PREVENTION-MEASURE-INDICATOR-CODE Truancy Prevention Measure E1659 C088 TRUANCY-COMPLAINT-FILED-INDICATOR-CODE Truancy Complaint Filed
NOTE: If the student has a graduation plan, the fields must be updated on Graduation Plan > Maintenance > Student > Individual Maintenance > PGP instead (as described previously under Graduation Plan).Registration > Maintenance > Student Enrollment > Graduation
Reported Elements from Graduation:
Element Code Table Data Element ASCENDER Name E1654 C199 IBC-EXAM-FEE-AMOUNT Exam Fee
NOTE: This field will be pre-populated if completed on the Credentials or Certification tab on Graduation Plan > Maintenance > District > Tables.
E1655 C226 IBC-VENDOR-CODE Vendor
NOTE: This field will be pre-populated if completed on the Credentials or Certification tab on Graduation Plan > Maintenance > District > Tables.
E1640 C214 POST-SECONDARY-CERTIFICATION-LICENSURE-CODE Industry Credentials or Certification
For students who have a graduation plan, this information is entered on Graduation Plan > Maintenance > Student > Individual Maintenance > PGP.
E1541 C199 FHSP-PARTICIPANT-CODE Foundation Coursework E1542 C199 FHSP-DISTING-LEVEL-ACHIEVE-INDICATOR-CODE Distinguished Coursework E1544 C199 STEM-ENDORSEMENT-INDICATOR-CODE STEM E1546 C199 PUBLIC-SERVICES-ENDORSEMENT-INDICATOR-CODE Public Services E1545 C199 BUSINESS-AND-INDUSTRY-ENDORSEMENT-INDICATOR-CODE Business and Industry E1548 C199 MULTI-DISCIPLINARY-STUDIES-ENDORSEMENT-INDICATOR-CODE Multi Disciplinary Studies E1547 C199 ARTS-AND-HUMANITIES-ENDORSEMENT-INDICATOR-CODE Arts and Humanities
Registration > Maintenance > Student Enrollment > W/R Enroll
Reported Elements from W/R Enroll:
Element Code Table Data Element ASCENDER Name E0782 —- CAMPUS-ID-OF-ENROLLMENT Entry/Exit Date E0975 —- INSTRUCTIONAL-TRACK-INDICATOR-CODE Track E0017 —- GRADE-LEVEL-CODE Grade Level E0936 — TOTAL-INELIGIBLE-DAYS-PRESENT —-
To make a Status Change:
1. Click Code 33 to do a status change.
- A row is added to the grid that displays the default entry date, which is the same as the withdrawal date. This ensures that you do not lose any membership days by typing the incorrect entry date for the status change.
- The fields below the grid are enabled. The fields display the data from the previous row by default.
2. Modify any information that changed for the entry date.
3. Click Save to save the status change.NOTE: If the entry date and exit date are the same on the row, this button is not available.
Registration > Maintenance > Student Enrollment > SpecEd
Reported Elements from SpecEd:
Element Code Table Data Element ASCENDER Name E0794 C088 SPECIAL-ED-INDICATOR-CODE Entry/Exit Date E0173 C035 INSTRUCTIONAL-SETTING-CODE Instrl Set E0833 C067 REG-DAY-SCH-PROG-DEAF-CODE Regional Day School Deaf E1527 —- DISTRICT-OF-RDSPD-SERVICE RDSD Fiscal Agent E0882 C088 MULTIPLY-DISABLED-INDICATOR-CODE Multi Dis E0041 C053 PRIMARY-DISABILITY-CODE Primary Dis
Registration > Maintenance > Student Enrollment > G/T
Reported Elements from G/T:
Element Code Table Data Element ASCENDER Name E0034 C088 GIFTED-TALENTED-INDICATOR-CODE Gift/Talent
Registration > Maintenance > Student Enrollment > Bil/ESL
Reported Elements from Bil/ESL:
Element Code Table Data Element ASCENDER Name E0790 C061 EMERGENT-BILINGUAL-INDICATOR-CODE EB Cd E0938 —- TOTAL-ELIG-BILINGUAL/ESL-DAYS-PRESENT Entry/Exit Date E1651 C225 BILINGUAL/ESL-FUNDING-CODE Bil/ESL Fund Cd
Registration > Maintenance > Student Enrollment > Title I
Reported Elements from Title I:
Element Code Table Data Element ASCENDER Name E0894 C122 TITLE-I-PART-A-INDICATOR-CODE Title I Code NOTE: Verify Title I entry and withdrawal dates for all Title I students. All students attending a Title I, Part A Schoolwide Program School must be reported with a TITLE-1-PART-A-INDICATOR-CODE 6.
For a schoolwide Title I campus, you can use the Title I Code Conversion utility to set Title I Code to 6 for all students:
1. Go to Registration > Utilities > Title 1 Code Conversion.
2. In the Title 1 Code field, select 6 Attends Schoolwide Title I Program School.
3. Click Execute.
Registration > Maintenance > Student Enrollment > PRS
Reported Elements from PRS:
Element Code Table Data Element ASCENDER Name E1432 C088 PREGNANCY-RELATED-SERVICES PRS E0939 —- TOTAL-ELIG-PREG-REL-SVCS-DAYS-PRESENT Entry/Exit Date and CEHI
Registration > Maintenance > Student Enrollment > Local Programs
NOTE: ECHS, T-STEM, P-TECH, 504, Intervention Strategies, and any needed crisis codes should be set up as local programs on Registration > Maintenance > Campus Profile > Campus Local Program Codes. The student should have a row on the Local Programs tab where the Local Program field is set to the local code for ECHS, T-STEM, P-TECH, 504, Intervention Strategies, or the crisis code if applicable.
Reported Elements from Local Programs:
Element Code Table Data Element ASCENDER Name E1560 C088 ECHS-INDICATOR-CODE Local Program E1559 C088 T-STEM-INDICATOR-CODE Local Program E1612 C088 P-TECH-INDICATOR-CODE Local Program E1602 C088 INTERVENTION-STRATEGY-INDICATOR CODE Local Program E1603 C088 SECTION-504-INDICATOR-CODE Local Program E1647 C088 NEW-TECH-INDICATOR-CODE Local Program E1054 C178 CRISIS-CODE Local Program E0266 —- CAMPUS-ID Campus
NOTE: IGC should be set up as a local program on Registration > Maintenance > Campus Profile > Campus Local Program Codes. The student should have a row on the Local Programs tab with a row where Local Program is set to the local code for IGC if applicable.
E1563 C201 INDIVIDUAL-GRADUATION-COMMITTEE-REVIEW-CODE Local Program
Registration > Maintenance > Student Enrollment > PK Enroll
Reported Elements from PK Enroll:
Element Code Table Data Element ASCENDER Name E1078 C185 PK-PROGRAM-TYPE-CODE PK Program Code E1079 C186 PRIMARY-PK-FUNDING-SOURCE-CODE PK Funding Source E1080 C186 SECONDARY-PK-FUNDING-SOURCE-CODE PK Secondary Funding
Registration > Maintenance > Non-Enrolled Student > Demo
Reported Elements from Demo:
Element Code Table Data Element ASCENDER Name E0017 C050 GRADE-LEVEL-CODE Grade E0703 —- FIRST-NAME Name - First E0704 —- MIDDLE-NAME Name - Middle E0705 —- LAST-NAME Name - Last E0706 C012 GENERATION-CODE Name - Gen E0004 C013 SEX-CODE Sex E0006 —- DATE-OF-BIRTH DOB E0001 —- STUDENT-ID SSN E1523 —- TX-UNIQUE-STUDENT-ID Texas Unique Student E1064 C088 HISPANIC-LATINO-CODE Hispanic/Latino E1063 C088 WHITE-CODE White E1061 C088 BLACK-AFRICAN-AMERICAN-CODE Black/African American E1060 C088 ASIAN-CODE Asian E1059 C088 AMERICAN-INDIAN-ALASKA-NATIVE-CODE American Indian/ Alaskan Native E1062 C088 NATIVE-HAWAIIAN-PACIFIC-ISLANDER-CODE Hawaiian/Pacific Isl
Registration > Maintenance > Non-Enrolled Student > UIL Activity
Reported Elements from UIL Activity:
Element Code Table Data Element ASCENDER Name E1739 C234 NON-ENROLLED-STUDENT-UIL-ACTIVITY UIL Activity Code E0266 —- CAMPUS-ID Campus E1069 —- STUDENT-BEGIN-DATE Begin Date E1070 —- STUDENT-END-DATE End Date
Special Education
- Special Education Reports
Special Education > Reports > Student Sp Ed > Student > SEM1100 - Student Special Ed Restraint List
Ensure all special education restraints have been entered.NOTE: Special Education students that are restrained for disciplinary reasons should not appear on this report. Those restraints should be entered in Discipline.
- Special Education > Maintenance > Student Sp Ed Data > Current Year > Child Restraint
Reported Elements from Child Restraint
The Special Education Child Restraint tab is only used when a special education student is restrained for non-disciplinary reasons. For all other restraint incidences, including disciplinary restraint for a special education student, use Discipline > Maintenance > Student > Maintenance > Restraint Information.
- CAMPUS-ID-OF-RESTRAINT-EVENT Cnty/Dist/Campus of Restraint (E1032)
- DATE-OF-RESTRAINT-EVENT Restraint Date (E1034)
- REPORTING-PERIOD-INDICATOR-CODE Reporting Period (E0934) (Code table: C130)
- RESTRAINT-REASON-CODE Restraint Reason (E1033) (Code table: C173)
- RESTRAINT-INSTANCE-NUMBER Restraint Instance Nbr (E1035)
- INSTRUCTIONAL-SETTING-CODE Instructional Setting (E0173) (Code table: C035)
Some fields are displayed on the Details window, which is displayed if you click the spyglass icon.
