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general:fallpeimsbusiness_staffdomain_personnel

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general:fallpeimsbusiness_staffdomain_personnel [2025/10/09 20:11] – emorenogeneral:fallpeimsbusiness_staffdomain_personnel [2025/11/05 16:11] (current) – emoreno
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 <WRAP center round tip> <WRAP center round tip>
-**TIP**: All new staff should be entered in Personnel and Payroll on the same day by 6pm (if possible). If the required staff data is not available or cannot be entered the same day, the recommended best practice is to set the **Employee Status** field to //0 - Pending// to prevent the record from being included in the overnight extract with incomplete information. Be sure to review [[https://help.ascendertx.com/test/business/doku.php/academy/tsds_bestpractices_newemployees|TSDS Best Practices for New Employee Records]]. +**TIP**: All new staff should be entered in Personnel and Payroll on the same day by 6pm (if possible). If the required staff data is not available or cannot be entered the same day, the recommended best practice is to set the **Employee Status** field to //0 - Pending// to prevent the record from being included in the overnight extract with incomplete information. Be sure to review [[https://help.ascendertx.com/business/doku.php/academy/tsds_bestpractices_newemployees|TSDS Best Practices for New Employee Records]]. 
 </WRAP> </WRAP>
  
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 ---- ----
 +
  
 <div keep> <div keep>
 [[https://help.ascendertx.com/business/doku.php/personnel/utilities/massupdate/responsibility|Personnel > Utilities > Mass Update > Responsibility]] [[https://help.ascendertx.com/business/doku.php/personnel/utilities/massupdate/responsibility|Personnel > Utilities > Mass Update > Responsibility]]
 +
 +<WRAP center round tip>
 +
 +**TIP**: Before running a mass update, enter an **End Date** on the responsibility records for any employees who have been terminated or reassigned. This prevents ended responsibilities from being copied forward.
 +</WRAP>
  
 {{:general:mass_update_responsibility.png|Mass Update Responsibility Tab}} {{:general:mass_update_responsibility.png|Mass Update Responsibility Tab}}
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 {{:general:staff_domain_responsibility.png|Responsibility Tab}} {{:general:staff_domain_responsibility.png|Responsibility Tab}}
  
-<WRAP box>**Note**:  Verify that the **School Year for PEIMS Codes** is the current PEIMS school year that you are working in. If the **School Year for PEIMS Codes** field needs to be updated, changes can be made on the [[https://help.ascendertx.com/business/doku.php/personnel/tables/districthroptions|Personnel > Tables > District HR Options]] page.+<WRAP box>**Notes**:   
 +  * Employees can have multiple responsibility records for the same year, provided that each record has a different **Staff Service** value. 
 +  * Verify that the **School Year for PEIMS Codes** is the current PEIMS school year that you are working in. If the **School Year for PEIMS Codes** field needs to be updated, changes can be made on the [[https://help.ascendertx.com/business/doku.php/personnel/tables/districthroptions|Personnel > Tables > District HR Options]] page.
 </WRAP> </WRAP>
  
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   * **SPED Student Age Range**    * **SPED Student Age Range** 
   * **Pop Served**   * **Pop Served**
-  * **Monthly Minutes** - The total minutes devoted to a particular service in a standard month. A standard month is the four weeks in October, including the PEIMS Fall snapshot date (last Friday in October). For example, a class taught for one hour every day would report 1,200 monthly minutes (60 minutes x 5 days x 4 weeks). This field cannot be blank, a value is required even if it is zero.  +  * **Monthly Minutes** - The total minutes devoted to a particular service in a standard month. A standard month is the four weeks in October, including the PEIMS Fall snapshot date (last Friday in October). For example, a class taught for one hour every day would report 1,200 monthly minutes (60 minutes x 5 days x 4 weeks). This field cannot be blank, default value is 00000. 
-  * **# of Students** (in class) - This field cannot be blank, a value is required even if it is zero. +  * **# of Students** (in class) - This field cannot be blank, default value is 0.
   * **Begin Date**     * **Begin Date**  
   * **End Date**- An end date is not required for the 2025 record unless the employee is terminated, no longer in the position, or the record should be excluded from the Mass Update process.    * **End Date**- An end date is not required for the 2025 record unless the employee is terminated, no longer in the position, or the record should be excluded from the Mass Update process. 
-    * If an End Date is entered, the record will not be copied from 2025 to 2026 during the year-to-year Mass Update.+    * If an **End Date** is entered, the record will not be copied from 2025 to 2026 during the year-to-year Mass Update.
     * If the employee is continuing in the same position, create a 2026 record so it will be included in the submission.     * If the employee is continuing in the same position, create a 2026 record so it will be included in the submission.
  
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   * **Percent Day Employed** - Type the percentage of a standard district workday for which the employee is hired to work. For an employee on contract, the percentage can be determined directly from the contract: full-time = 100, half-time = 050, and so on. For a non-contract employee, the percentage can be determined as follows. For example, the standard workday for the LEA is 7 hours. An employee is hired to work for 4 hours per day. This data element is coded as 057 for the employee because 4/7 = .571 is rounded down. Employees such as cafeteria workers and bus drivers who work only a few hours each day should not be reported as 100 in this field. Consider the number of hours worked in relation to the standard LEA workday, not the job. The field can be a maximum of three digits.   * **Percent Day Employed** - Type the percentage of a standard district workday for which the employee is hired to work. For an employee on contract, the percentage can be determined directly from the contract: full-time = 100, half-time = 050, and so on. For a non-contract employee, the percentage can be determined as follows. For example, the standard workday for the LEA is 7 hours. An employee is hired to work for 4 hours per day. This data element is coded as 057 for the employee because 4/7 = .571 is rounded down. Employees such as cafeteria workers and bus drivers who work only a few hours each day should not be reported as 100 in this field. Consider the number of hours worked in relation to the standard LEA workday, not the job. The field can be a maximum of three digits.
   * **Pct Day Employed Effective Date** - Reflects the employee's start date or date of hire or the effective date of when an employee’s percent day employed is changed.   * **Pct Day Employed Effective Date** - Reflects the employee's start date or date of hire or the effective date of when an employee’s percent day employed is changed.
-  * **Employment Type** - If the employee is retired, ensure the **Retiree Information** section is completed. 
   * **Highest Degree**   * **Highest Degree**
   * **Total Years Professional Experience**   * **Total Years Professional Experience**
   * **Total Years Experience In District** (professional staff only)   * **Total Years Experience In District** (professional staff only)
-  * **Auxiliary Role ID**, **Begin Date** and **End Date**, if applicable (TSDS = Staff Classification)- Complete this field for auxiliary staff (not aides) paid from 6129. For TSDS reporting, the end date should reflect the first day after the last day a nonexempt auxiliary staff was assigned to the AuxiliaryRoleId descriptor (i.e., the day after the last day the employee held the position).+  * **TRA Teaching Experience** - Type the two-digit number of verifiable years of teaching experience as a classroom teacher as described in TEC §48.158. The field default is zero. 
 +  * **TRA Eligibility** - Select to indicate the local education agency (LEA) has determined the teacher (StaffClassification is 087) is employed by a school system and teaches not less than an average of four hours each day, in an academic instructional setting or a career and technology educational setting. 
 +  * **Auxiliary Role ID**, **Begin Date** and **End Date**, if applicable (TSDS = Staff Classification)- Complete this field for auxiliary staff (not aides) paid from 6129. Only one auxiliary role should be active at a time. If an employee serves in multiple auxiliary capacities, only the primary duty should be reported.\\  \\  For TSDS reporting, leave the **End Date** field blank until the role officially ends. The end date should reflect the first day after the last day a non-exempt auxiliary staff was assigned to the AuxiliaryRoleId descriptor (i.e., the day after the last day the employee held the position).
  
 <WRAP box>**Note**: Professional and paraprofessional staff may also be reported with an Auxiliary Role ID if they serve the LEA in a non-professional or non-paraprofessional role. A classroom teacher (Staff Classification 087) who also drives a bus route for the school would require an Auxiliary Role ID to be reported. In this case, the employee would have at least two payroll accounting entries; one with object code 6119 and one with object code 6129. <WRAP box>**Note**: Professional and paraprofessional staff may also be reported with an Auxiliary Role ID if they serve the LEA in a non-professional or non-paraprofessional role. A classroom teacher (Staff Classification 087) who also drives a bus route for the school would require an Auxiliary Role ID to be reported. In this case, the employee would have at least two payroll accounting entries; one with object code 6119 and one with object code 6129.
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-  * **Paraprofessional Certification**, **Begin Date** and **End Date**, if applicable -  For TSDS reporting, the end date should reflect the day after the last day a para-professional staff was certified (i.e., the day after the last day that the certification was valid).+  * **Paraprofessional Certification**, **Begin Date** and **End Date**, if applicable -  For TSDS reporting, leave the **End Date** field blank until the certification expires. The end date should reflect the day after the last day a para-professional staff was certified (i.e., the day after the last day that the certification was valid). An employee should generally have only one active certification for the current year, though a recently expired certification may still be displayed. 
 + 
 + 
 + 
 +<WRAP center round tip> 
 +**TIPS**: 
 +  * Ensure that all certifications that have ended have an **End Date**. Delete any expired certifications from previous years. 
 +  * To keep historical certification records for reference, move them to the [[https://help.ascendertx.com/business/doku.php/personnel/maintenance/staffdemo/credentials|Personnel > Maintenance > Staff Demo > Credentials]] tab. 
 +</WRAP> 
 + 
 + 
 + 
 </div> </div>
  
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 <WRAP ROUND INTRO>This page is used to keep a record of the number of days an employee has been employed for TSDS reporting purposes and manage begin/end dates if corrections are necessary.   <WRAP ROUND INTRO>This page is used to keep a record of the number of days an employee has been employed for TSDS reporting purposes and manage begin/end dates if corrections are necessary.  
  
-This page only applies to employees with **Employee Status** 1, 2, 3, 4, 5, or A as listed on the [[https://help.ascendertx.com/test/business/doku.php/personnel/maintenance/employmentinfo|Personnel > Maintenance > Employment Info]] page. Each record displays the percent of day employed, the TSDS number of days employed, the begin and end dates, a date timestamp indicating when the record was created, and the module within the system where the update originated. A record is created whenever the number of days employed or percent of day employed is changed. Only one record without an end date is allowed.+This page only applies to employees with **Employee Status** 1, 2, 3, 4, 5, or A as listed on the [[https://help.ascendertx.com/test/business/doku.php/personnel/maintenance/employmentinfo|Personnel > Maintenance > Employment Info]] page. Each record displays the percent of day employed, the TSDS number of days employed, the begin and end dates, a date timestamp indicating when the record was created, and the module within the system where the update originated. A record is created whenever the number of days employed or percent of day employed is changed. Only one record without an end date is allowed. Note that the **# of Days Employd** will be calculated each day during the automatic extract at 6 PM even if a manual extract and send is executed in District Administration.
  
 This information is reported in the TSDS  StaffEducationOrganizationEmploymentAssociation>DaysEmployedSet and records the percent and number of days employed by the employee as well as the begin date and end date associated with the //PercentDaysEmployed// and //NumberDaysEmployed// data elements.   This information is reported in the TSDS  StaffEducationOrganizationEmploymentAssociation>DaysEmployedSet and records the percent and number of days employed by the employee as well as the begin date and end date associated with the //PercentDaysEmployed// and //NumberDaysEmployed// data elements.  
general/fallpeimsbusiness_staffdomain_personnel.1760040665.txt.gz · Last modified: 2025/10/09 20:11 by emoreno

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