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general:fallpeimsbusiness_staffdomain_personnel

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general:fallpeimsbusiness_staffdomain_personnel [2026/08/14 17:12] – emorenogeneral:fallpeimsbusiness_staffdomain_personnel [2026/08/21 16:31] (current) – emoreno
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 <WRAP center round tip> <WRAP center round tip>
-**TIP**: All new staff should be entered in Personnel and Payroll on the same day by 6pm (if possible). If the required staff data is not available or cannot be entered the same day, the recommended best practice is to set the **Employee Status** field to //0 - Pending// to prevent the record from being included in the overnight extract with incomplete information. Be sure to review [[https://help.ascendertx.com/business/doku.php/academy/tsds_bestpractices_newemployees|TSDS Best Practices for New Employee Records]]. +**TIP**: All new staff should be entered in Personnel and Payroll on the same day before data is sent from the ADC. If the required staff data is not available or cannot be entered the same day, the recommended best practice is to set the **Employee Status** field to //0 - Pending// to prevent the record from being included in the overnight extract with incomplete information. Be sure to review [[https://help.ascendertx.com/business/doku.php/academy/tsds_bestpractices_newemployees|TSDS Best Practices for New Employee Records]]. 
 </WRAP> </WRAP>
  
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 {{:general:staff_domain_staff_demo.png|Demographic Information Tab}} {{:general:staff_domain_staff_demo.png|Demographic Information Tab}}
  
-When adding new Personnel and Payroll records in ASCENDER, **it is highly recommended** to create the records on the same day. This allows the **Begin** and **End Dates** to be extracted correctly during the automatic extract at 6 PM. Verify that the following fields are complete:+Verify that the following fields are complete:
  
  
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   * **Race (check all that apply; must select at least one)**   * **Race (check all that apply; must select at least one)**
  
- +\\    
 <WRAP center round important> <WRAP center round important>
 **Beyond TSDS Data**: **It is highly recommended** that the address is entered correctly to avoid possible errors. **Beyond TSDS Data**: **It is highly recommended** that the address is entered correctly to avoid possible errors.
   * **Number**: Enter numbers only.   * **Number**: Enter numbers only.
-  * **Street/P.O. Box**: Enter the street name without the residential house number. If entering a P.O. Box, type the entire P.O. Box and number. //(See example in screenshot above.)//+  * **Street/PO Box**: Enter the street name without the residential house number. If entering a PO Box, type the entire PO Box and number. //(See example in screenshot above.)//
 </WRAP> </WRAP>
  
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 </WRAP> </WRAP>
  
-VCV Click **Execute** to execute the process. A preview report is displayed. The report only lists available responsibilities to be copied based on the set parameters. Duplicates are not allowed. +VCV Click **Execute**. A preview report is displayed. The report only lists available responsibilities to be copied based on the set parameters. Duplicates are not allowed. 
  
 [[general:printreport|Review the report.]] [[general:printreport|Review the report.]]
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 </WRAP> </WRAP>
  
-VCV Click **Process** to proceed. +VCV Click **Process**. A message is displayed indicating that the process was completed successfully. 
  
-<div indent>A message is displayed indicating that the process was completed successfully.  
-</div> 
  
  
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 {{:general:staff_domain_responsibility.png|Responsibility Tab}} {{:general:staff_domain_responsibility.png|Responsibility Tab}}
  
-<WRAP box>**Notes**:   +<WRAP box>**Note**: Employees can have multiple responsibility records for the same year, provided that each record has a different **Staff Service** value.
-  * Employees can have multiple responsibility records for the same year, provided that each record has a different **Staff Service** value. +
-  * Verify that the **School Year for PEIMS Codes** is the current PEIMS school year that you are working in. If the **School Year for PEIMS Codes** field needs to be updated, changes can be made on the [[https://help.ascendertx.com/business/doku.php/personnel/tables/districthroptions|Personnel > Tables > District HR Options]] page.+
 </WRAP> </WRAP>
  
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   * **Co-op/SSA LEA** - Co-op staff should be reported by the fiscal agent. Type the nine-digit ID (six-digit district ID + three-digit campus ID) to identify the LEA (district and campus) where the SSA/Co-op employees has work assignment records if other than their home district/campus. If this field is populated, then the **Campus** field should be blank and vice versa.    * **Co-op/SSA LEA** - Co-op staff should be reported by the fiscal agent. Type the nine-digit ID (six-digit district ID + three-digit campus ID) to identify the LEA (district and campus) where the SSA/Co-op employees has work assignment records if other than their home district/campus. If this field is populated, then the **Campus** field should be blank and vice versa. 
   * **Staff Classification** - This field is previously known as **Role ID** and identifies the capacity in which a person serves.   * **Staff Classification** - This field is previously known as **Role ID** and identifies the capacity in which a person serves.
-  * **ESC/SSA** - This field can be blank if it is not applicable. +  * **ESC/SSA** - Select the code that indicates whether the staff member is a school district employee, or works at an ESC as part of an SSA or not part of an SSA. |
   * **Staff Service** - Refers to the services supplied by staff.   * **Staff Service** - Refers to the services supplied by staff.
   * **SPED Student Age Range**    * **SPED Student Age Range** 
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 To ensure that an employee's TSDS Days Employed Set is calculated correctly and to prevent employees from being included on the Unaffiliated Staff list in TSDS, verify that the following fields are complete: To ensure that an employee's TSDS Days Employed Set is calculated correctly and to prevent employees from being included on the Unaffiliated Staff list in TSDS, verify that the following fields are complete:
  
-  * **Employee Status** - Staff records with a pay type of 1-5, A are extracted for TSDS reporting if the **Employee Status** is //1 - Active professional//, //2 - Active auxiliary per//, //3 - Retired//, //4 - Resigned//, //5 - On Leave//, or //A - Long Term Substitute//. +  * **Employee Status** - Staff records with a pay type of 1-3, are extracted for TSDS reporting if the **Employee Status** is //1 - Active professional//, //2 - Active auxiliary per//, //3 - Retired//, //4 - Resigned//, //5 - On Leave//, or //A - Long Term Substitute//. 
   * **Original Emp Date** - The original date on which the individual was employed by the LEA.   * **Original Emp Date** - The original date on which the individual was employed by the LEA.
   * **Latest Re-Employ Date** - Complete this field if the employee worked for the LEA, left the LEA, and then returned. **Note**: Retain original data (**Original Emp Date**, **Termination Date** and **Termination Reason**).   * **Latest Re-Employ Date** - Complete this field if the employee worked for the LEA, left the LEA, and then returned. **Note**: Retain original data (**Original Emp Date**, **Termination Date** and **Termination Reason**).
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   * **TRA Teaching Experience** - Type the two-digit number of verifiable years of teaching experience as a classroom teacher as described in TEC §48.158. The field default is zero.   * **TRA Teaching Experience** - Type the two-digit number of verifiable years of teaching experience as a classroom teacher as described in TEC §48.158. The field default is zero.
   * **TRA Eligibility** - Select to indicate the local education agency (LEA) has determined the teacher (StaffClassification is 087) is employed by a school system and teaches not less than an average of four hours each day, in an academic instructional setting or a career and technology educational setting.   * **TRA Eligibility** - Select to indicate the local education agency (LEA) has determined the teacher (StaffClassification is 087) is employed by a school system and teaches not less than an average of four hours each day, in an academic instructional setting or a career and technology educational setting.
-  * **Auxiliary Role ID**, **Begin Date** and **End Date**, if applicable (TSDS = Staff Classification)- Complete this field for auxiliary staff (not aides) paid from 6129. Only one auxiliary role should be active at a time. If an employee serves in multiple auxiliary capacities, only the primary duty should be reported.\\  \\  For TSDS reporting, leave the **End Date** field blank until the role officially ends. The end date should reflect the first day after the last day a non-exempt auxiliary staff was assigned to the AuxiliaryRoleId descriptor (i.e., the day after the last day the employee held the position).+  * **Auxiliary Role ID**, **Begin Date** and **End Date** (if applicable) - Complete this field for auxiliary staff (not aides) paid from 6129. Only one auxiliary role should be active at a time. If an employee serves in multiple auxiliary capacities, only the primary duty should be reported.\\  \\  For TSDS reporting, leave the **End Date** field blank until the role officially ends. The end date should reflect the first day after the last day a non-exempt auxiliary staff was assigned to the AuxiliaryRoleId descriptor (i.e., the day after the last day the employee held the position).
  
 <WRAP box>**Note**: Professional and paraprofessional staff may also be reported with an Auxiliary Role ID if they serve the LEA in a non-professional or non-paraprofessional role. A classroom teacher (Staff Classification 087) who also drives a bus route for the school would require an Auxiliary Role ID to be reported. In this case, the employee would have at least two payroll accounting entries; one with object code 6119 and one with object code 6129. <WRAP box>**Note**: Professional and paraprofessional staff may also be reported with an Auxiliary Role ID if they serve the LEA in a non-professional or non-paraprofessional role. A classroom teacher (Staff Classification 087) who also drives a bus route for the school would require an Auxiliary Role ID to be reported. In this case, the employee would have at least two payroll accounting entries; one with object code 6119 and one with object code 6129.
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-  * **Paraprofessional Certification**, **Begin Date** and **End Date**, if applicable -  For TSDS reporting, leave the **End Date** field blank until the certification expires. The end date should reflect the day after the last day a para-professional staff was certified (i.e., the day after the last day that the certification was valid). An employee should generally have only one active certification for the current year, though a recently expired certification may still be displayed.+  * **Paraprofessional Certification**, **Begin Date** and **End Date** (if applicable) -  For TSDS reporting, leave the **End Date** field blank until the certification expires. The end date should reflect the day after the last day a para-professional staff was certified (i.e., the day after the last day that the certification was valid). An employee should generally have only one active certification for the current year, though a recently expired certification may still be displayed.
  
  
general/fallpeimsbusiness_staffdomain_personnel.1786727555.txt.gz · Last modified: 2026/08/14 17:12 by emoreno

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