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--- maintenance:nonemployee:tsds [2025/01/06 17:30] – emoreno
+++ maintenance:nonemployee:tsds [2025/10/13 20:58] (current) – emoreno
@@ Line 5: / Line 5: @@
 //**District Administration > Maintenance > Non-Employee > TSDS**//
-<WRAP round intro>This tab is used to enter and maintain Responsibility records, TSDS information, and TSDS Days Employed Set information for non-employees.
+<WRAP round intro>This tab is used to create and maintain TSDS/Responsibility records for non-employees. Note that any updates made to the Non-Employee tab will not create new records on this tab.
-This tab is only accessible if the non-employee has an assigned **TX Unique Staff ID** on the Non-Employee tab.
+The information on this tab is only extracted and accessible for non-employees who have an assigned **TX Unique Staff ID** on the Non-Employee tab.
+**Note**: Non-Employees can have multiple responsibility records for the same year, provided that each record has a different **Staff Service** value.
-**Note**:  District employees cannot be accessed on this page.
@@ Line 22: / Line 21: @@
 ^Retrieve a non-employee record.|{{page>general:retrieve_nonemployee_record}}|
-VCV Click **Add** to add a non-employee record.
+Under **TSDS Days Employed Set**:
-<WRAP box> **Notes**: \\  \\  If **Auto Assign Employee Number** is selected on the Payroll > Tables > District HR Options, new non-employee numbers are automatically assigned upon saving the record. If the field is not selected, you must manually enter the new non-employee number.\\  \\  A non-employee cannot have the same social security number and Texas unique staff ID as an active employee.\\  \\  A non-employee can have the same  Social Security number and Texas unique staff ID as an inactive employee; however, a warning message is displayed.\\  \\  If the **Set Demo Alpha Fields to Uppercase** field is selected on the [[https://help.ascendertx.com/business/doku.php/payroll/tables/districthroptions|Payroll > Tables > District HR Options]] page, the employee’s name (**First**, **Middle**, and **Last**) are set to uppercase when a new record is created or an existing record is updated.
+^Field                                        ^ Description   ^  /*Table with two rows*/
-</WRAP>
+^Percent Day Employed|Type the **Percent Day Employed** value. This is the percentage of a standard workday for which the non-employee is hired to work.  This value must be greater than zero to avoid TSDS errors.|
+^TSDS # Days Employed|Type the actual number of at-work days within the school year that the non-employee is scheduled to work. This number excludes non-workdays such as holidays, weekends, or any other days the non-employee is not scheduled to work. This value must be greater than zero to avoid TSDS errors. |
+^Begin Date|Type the first day the non-employee is assigned the **Percent Day Employed** and **TSDS # Days Employed**. |
+^End Date|Type the first day after the last day the non-employee was assigned the **Percent Day Employed** and **TSDS # Days Employed**. |
-^ Field                                        ^ Description   ^  /*Table with two rows*/
-^Title|Click {{:images:dropdown.gif|Drop-down Arrow}} to select a legal title for the non-employee.|
-^First|Type the non-employee's first name. The field can be a maximum of 50 characters; however, the search, directory, and reports only display 17 characters and truncate the remaining characters.|
-^Middle|Type the non-employee's middle name. The field can be a maximum of 50 characters; however, the search, directory, and reports only display 14 characters and truncate the remaining characters.|
-^Last|Type the non-employee's last name. The field can be a maximum of 50 characters; however, the search, directory, and reports only display 25 characters and truncate the remaining characters.|
-^Generation|Click {{:images:dropdown.gif|Drop-down Arrow}} to select a generation code for the non-employee.|
-^Work E-mail|Type the non-employee's work e-mail address.|
-^Job Code|Type the four-digit job code to which the non-employee is assigned, or click {{:images:dropdown.gif|Drop-down Arrow}} to select a job code from the list in the Job Code Search window.|
-^Highly Qualified|Select to indicate that the teacher is highly qualified.|
-Under **Local Use**:
+Under **Responsibility**, a list of responsibility records for the current **School Year for PEIMS Codes** and the current **School Year for PEIMS Codes** minus one is displayed for the selected non-employee.
-^Local Use 1|Type the applicable local use code. The field can be a maximum of ten characters.|
+Click {{:images:mag_edit.png?16|Spyglass Icon}} to view additional details for the selected row.
-^Local Use 2|Type the applicable local use code. The field can be a maximum of ten characters.|
-Under **Instructional Staff** (optional):
-<WRAP BOX>
+^School Year for PEIMS Codes|The school year for the PEIMS edit tables as entered on the Payroll/Personnel > Tables > District HR Options page is displayed.|
-**Notes**:\\  \\  When entering a non-employee record for an instructional staff member, the **SSN**, **Date of Birth**, and **Sex** fields must be populated in order for the staff member's data to be correctly displayed in the **Staff ID** field in the Student System.\\  \\  If the **First** and **Last** name, **Sex**, **Date of Birth**, and **SSN** fields are populated, and at least one **Race** is selected, the non-employee instructional staff member is included in the Utilities > Texas Unique Staff ID Interface process in Personnel.
+^Campus|Click {{:images:dropdown.gif|Drop-down Arrow}} to select the code that identifies the campus to which the non-employee is assigned. If the duties are not related to a particular campus for the responsibility record, select 700 - Administration.|
-</WRAP>
+^Co-op/SSA LEA|Type the nine-digit ID (six-digit district ID + three-digit campus ID) to identify the district and campus where the non-employee has work assignment records if other than their home district/campus. If this field is populated, then the **Campus** field should be blank and vice versa.  |
+^Staff Classification|This field is previously known as **Role ID**.\\  \\  Click {{:images:dropdown.gif|Drop-down Arrow}} to select the code that identifies the capacity (role) in which a person serves (e.g., teacher, art therapist, or superintendent). If a person’s actual classification is not listed in code table C021, choose the closest approximation. Instructional Educational Aides are reported as code 033.|
+^ESC/SSA|Click {{:images:dropdown.gif|Drop-down Arrow}} to select the code that indicates if the staff member works for an educational service center (ESC) only or is also part of an ESC shared service arrangement.|
+^Staff Service|Click {{:images:smallpicklist.gif|Ellipsis Icon}} to select the eight-digit code that indicates the services supplied by staff.|
+^SPED Student Age Range|Click {{:images:dropdown.gif|Drop-down Arrow}} to select the code indicating the age range of Special Education students supported by the teacher or paraprofessional staff member.|
+^Pop Served|Click {{:images:dropdown.gif|Drop-down Arrow}} to select the two-digit code that identifies the student population for which a service was designed or intended. It does not necessarily identify program eligibility. Only one code can be reported per course section. If intent cannot be determined, use code 01 (i.e., Regular Students).|
+^Monthly Minutes|Type up to five digits for the maximum number of minutes in a month devoted to a particular service. This field cannot be blank, default value is 00000.\\  \\  A standard month is the four weeks in October, including the PEIMS Fall snapshot date (last Friday in October). The total MONTHLY-MINUTES are reported for each service. The four weeks preceding the snapshot date must be considered to calculate the monthly minutes.\\  \\  **Examples**:\\  \\  <div indent>BBB A class taught for one hour every day would report 1,200 monthly minutes (60 minutes x 5 days x 4 weeks).\\  \\  BBB A class taught one hour three times each week would report 720 monthly minutes (60 minutes x 3 days x 4 weeks).\\  \\  BBB A class taught for different amounts of time each week would be reported with a cumulative monthly minute total.</div>\\  <WRAP Box>**Note**: Monthly Minutes are required for counselors.</WRAP>|
+^# of Students|Type the number of students for whom the employee is responsible. This field cannot be blank, default value is 0. This is the count of students in membership in the class as of the reporting date. Only the Teacher of Record is reported with this number; all other staff members are reported with NUMBER-STUDENTS-IN-CLASS as 0. The field can be a maximum of three digits.|
+^Begin Date|Type the date that the non-employee began in the selected staff classification (role ID) in the MM–DD-YYYY format, or select a date from the calendar.  |
+^End Date|Type the date that the non-employee ended in the selected staff classification (role ID) in the MM–DD-YYYY format, or select a date from the calendar. The end date cannot be prior to the begin date. |
-^SSN|Type the nine-digit social security number.|
-^Sex|Click {{:images:dropdown.gif|Drop-down Arrow}} to select the gender of the non-employee.|
-^Date of Birth|Type the non-employee date of birth in the MM-DD-YYYY format.|
-^TX Unique Staff ID|[[general:tsds:reportingelements|PEIMS Reporting Element]]\\  \\  Type the 10-digit unique staff ID assigned by the Texas Education Agency (TEA).\\  \\   If the non-employee does not have a Unique ID, click [[general:tsdsuniqueidbutton|TSDS Unique ID]] to connect to the TSDS Unique ID Web Service and obtain an ID. Your LEA **must** have the appropriate credentials through Texas Education Agency Login (TEAL) before this functionality can be used. \\  \\  Review the [[academy:district_admin_texasuniqueidassignment|Assign a TSDS Unique ID]] guide for additional information.|
-^TSDS Staff Type|[[general:tsds:reportingelements|PEIMS Reporting Element]]\\  \\  Click {{:images:dropdown.gif|Drop-down Arrow}} to select the staff type code that indicates whether the individual is on the district payroll, is a contracted professional staff person (instructional and non-instructional), or is a teacher employed at an in-district charter campus by an organization that has been granted a campus charter. This field automatically defaults to //3 - Contracted Professional Staff// for non-employee records.\\  \\  <div indent>BBB //3 - Contracted Professional Staff//\\  BBB //4 - In-District Charter Prtnr Campus Teacher// - This option is only available if the **School Year for PEIMS Codes** field is set to //2023// or later.</div>\\  \\  The **TSDS Staff Type** drop-down options are populated according to the max year in the TSDS staff type database table instead of the District HR Options table for both Business and Student databases. This allows the appropriate values to be populated for Student-only databases as they do not have access to the District HR Options table.\\  \\  <WRAP box>**Note**: Although the **TSDS Staff Type** field is not available for viewing or editing purposes in Personnel, the database column automatically defaults to //1 - School District Employee// for all employee records created in Personnel.</WRAP>|
-^**Races**|{{page>general:races}}|
+Under **Certification**:
-^Days Employed|Type the actual number of at-work days within the school year that the non-employee is scheduled to work. You should not include holidays, weekends, or any other days the employee is not scheduled to work. The field can be a maximum of three digits.|
-^Total Years|Type the number of verifiable years of creditable experience. The field can be a maximum of two digits.|
+^Certification Type|Click {{:images:smallpicklist.gif|Ellipsis Icon}} to select the one-character code that describes the type of certificate held by the employee.\\  \\  The Certification Type values are maintained on the Personnel > Tables > Credential > Certification Type tab.  |
-^District Years|Type the number of completed years that the non-employee has been employed in any professional position in the current district, whether or not there has been any interruption in service. The field can be a maximum of two digits.|
+^Date|Type the date when the employee received the certificate in the MM-DD-YYYY format.|
-^Percent of Day|Type the percentage of each standard work day for which the non-employee is hired to work. For example, if the non-employee works half-time, type 50. If he works full-time, type 100.|
+^Specialty Area|Click {{:images:smallpicklist.gif|Ellipsis Icon}} to select the general area or level covered by the certificate.\\  \\  The Specialty Area values are maintained on the Personnel > Tables > Credential > Specialty Area tab.|
-^Highest Degree|Click {{:images:dropdown.gif|Drop-down Arrow}} to select the highest degree the non-employee earned from a certified learning institution.|
+^Teaching Specialization|(PEIMS Reporting Element if associated with a PEIMS PK Teacher Requirement)\\  \\  Click {{:images:smallpicklist.gif|Ellipsis Icon}} to select the teaching specialty covered by the certificate.\\  \\  The Teaching Specialization values are maintained on the Personnel > Tables > Credential > Teaching Specialization tab.|
-^Begin Date|Type the non-employee's begin date in the MM-DD-YYYY format or select a date from the calendar.|
+^Date Expire|Type the date on which the certificate expires in the MM-DD-YYYY format.|
-^End Date|Type the non-employee's end date in the MM-DD-YYYY format or select a date from the calendar.|
+^ExCET Yr|Type the year when the employee most recently took the ExCET examination in the YYYY format.|
-^Prior Teaching Years|Type the total number of years the individual has previously held a teaching position in one or more educational institutions. Valid values are 0-99.\\  \\  For TSDS purposes, this information must be reported for Contracted Teachers. This data is reported in the PEIMS Core Collection: Class Roster.|
+^Yrs Taught|Type the number of years that the employee has taught under the certificate indicated.|
+^Sem Hrs|Type the number of college credit hours the employee has earned in the subject area covered by the certificate.|
 VCV Click **Save**.
@@ Line 74: / Line 69: @@
 ^Retrieve|{{page>general:retrieve_data}}|
-^Delete|{{page>general:delete_non_employee}}|
+^{{:images:trash_delete.gif?|Trashcan Icon}} |{{page>general:deletearow}}|
-^Print|Click to print the Non-Employee Report. The Confirm Print pop-up window is displayed.\\  \\  <div indent> BBB **Print Current Non-Employee** - Select to print only current non-employee records based on their begin and end dates.\\  BBB **Print All Saved Non-Employees** - Select to print all saved non-employee records.</div>\\  [[general:printreport|Review the report.]]|
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