Alternate Approver - DA4000

District Administration > Workflow > Alternate Approver

This page is used to set up an alternate approver if the original approver is not available. Alternate approvers must be set up with an employee number in Security Administration.

Add an alternate approver:

Field	Description
Workflow Type	Click to select a specific workflow type. The existing list of approvers from the Approval Path page and their existing alternate approvers for the specified workflow is displayed. • Warehouse Requisition • Restock Requisition • Budget Amendment Requests • Purchasing Requisition • Accounts Receivable • Travel Reimbursement
Approver Emp Nbr	The employee number of the approver is displayed.
Approver Name	The name of the approver is displayed.
Use Alternate	Select to create an alternate for the approver. If selected, and no date range is entered in the From Date and To Date fields, the alternate approver becomes the approver. If selected, and no date range is entered in the From Date and To Date fields, all pending requests are updated with the alternate approver for the selected original approver. If selected, and a date range is entered in the From Date and To Date fields, all pending requests are updated with the alternate approver for the selected original approver if today’s date falls on or between the from and to dates. If selected, and a date range is entered in the From Date and To Date fields, and today’s date is outside the range of the from and to dates, no updates occur for the selected original approver. If not selected, and/or a date range is entered in the From Date and To Date fields, no updates occur for the selected original approver. If selected, and then cleared, the alternate approver for all pending requests reverts to the original approver and an email message is sent to the original approver. This includes updating the workflow datetimestamp to today’s date to reset the reminder days for the original approver.
Alternate Emp Nbr	Type an employee number or click to select one from the Approver Directory.
Alternate Approver Name	The selected alternate approver name is displayed based on the Alternate Emp Nbr field.
From Date	Type the beginning date from which the alternate approver will serve as the approver. Use the MM-DD-YYYY format. Or, select a date from the calendar.
To Date	Type the ending date on which the alternate approver will end serving as the approver. Use the MM-DD-YYYY format. Or, select a date from the calendar.

❏ Click Save.

Other functions and features:

Clear Row	Click to delete an alternate approver and click Save.
Print	Click to print the Alternate Approver report for the selected workflow type. Review the report.