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general:supervisor:approveleaverequests_supervisorguide
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EmployeePortal > Supervisor > Approve Leave Requests
This page is used to approve or disapprove employee leave requests. Additionally, you can review and take action on any leave requests that are submitted to your direct report employees who are supervisors.
If a direct report employee submits a leave request, an email message is automatically sent to the email address listed on your demographic record prompting you to take action on the leave request. Therefore, it is important that all approvers in the approval path have an email address listed on their demographic record in Human Resources. In addition, you will receive a message notification in the top-right corner of the page.
When you access the Approve Leave Requests page, your name is displayed in the Supervisor Hierarchy field and a list of leave requests pending your action is displayed below if any.
| Supervisor Hierarchy |
Your employee number and name are displayed.
|
|---|---|
| Direct Report Supervisors |
If you have supervisors who report directly to you, click The selected supervisor's name is moved to the Supervisor Hierarchy level and a list of leave requests pending their approval is displayed.
Follow the steps in the Approve or disapprove a leave request section to take action on the applicable leave requests.
|
❏ In the upper-right corner, click 
to view leave requests in a calendar format. A view of the current month is displayed with all submitted leave requests. You can select a leave request entry from the calendar to open a window with the leave request details.
- Click
to view the previous month. - Click
to view the next month. - Click Current Month to view the current month. The Current Month button is only enabled if you are viewing a prior or future month.
- Click X or Cancel to close the calendar view and return to the table view.
Approve or disapprove a leave request:
Under Leave Requests Pending Action, a list of leave requests pending action is displayed with the following details:
| Employee | The employee number and name are displayed. |
|---|---|
| Start and End Date | The start and end date range for the leave request is displayed in the MMDDYYYY format. |
| Start and End Time | The start and end time range for the leave request is displayed in the HH MM format. |
| Leave Type | The leave type requested is displayed. |
| Absence Reason | The absence reason for the leave request is displayed. |
| Leave Requested | The total amount of requested leave and unit type (i.e., hours or days) is displayed. |
| Comment Log | Any employee comments that were added to the leave request are displayed. |
❏ Under Supervisor Action, select the appropriate action (Approve, Disapprove, or No Action).
❏ The Comment Log text box is enabled if Approve or Disapprove is selected. Type any comments related to the leave request. If you are disapproving the leave request, a comment is required. This comment is included in the email message that is sent to the employee notifying them of the action taken.
❏ Click Save. An email message is sent to the employee notifying them of the action (approval or disapproval) taken.
- If No Action is selected, the leave request remains in the list of pending leave requests.
- If Approve or Disapprove is selected, the leave request is no longer displayed in the list of pending leave requests.
general/supervisor/approveleaverequests_supervisorguide.1579880931.txt.gz · Last modified: 2020/01/24 10:48 (external edit)