Approve Leave Requests (Aprobar solicitudes de permiso)
EmployeePortal > Supervisor > Approve Leave Requests
This page is used to approve or disapprove employee leave requests. Additionally, you can review and take action on any leave requests that are submitted to your direct report employees who are supervisors.
If a direct report employee submits a leave request, an email message is automatically sent to the email address listed on your demographic record prompting you to take action on the leave request. Or, if a direct report employee deletes a leave request that has already been approved, you will receive an email message to notify you of this change. Therefore, it is important that all approvers in the approval path have an email address listed on their demographic record in Personnel. Additionally, you will receive a message notification in the top-right corner of the page.
If this page is not enabled, check with your EmployeePortal administrator as the LEA may have opted to not allow access.
TIP: Leave requests cannot be edited on this page. Use the EmployeePortal > Supervisor > Leave Overview page to edit or delete requests.
View leave requests:
When you access the Approve Leave Requests page, your name is displayed in the Supervisor Hierarchy field and a list of leave requests pending your action is displayed if any.
| Field | Description |
|---|---|
| Supervisor Hierarchy |
Your employee number and name are displayed.
|
❏ If you need to approve leave requests for any of your direct report supervisors, change the Supervisor Heirarchy.
| Direct Report Supervisors |
If you have supervisors who report directly to you, click The selected supervisor's name is moved to the Supervisor Hierarchy level and a list of leave requests pending their approval is displayed.
Follow the steps in the Approve or disapprove a leave request section to take action on the applicable leave requests.
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|---|
❏ To view the employee's leave balance summary, click 
under the employee's name.
The Leave Balance Summary window opens with the employee's leave balance details.
| Leave Type | The specific leave code(s) for which you have leave data is displayed. The leave types are first displayed in the order that is set for your check (called stub position), and then leave type code (01-99) order. |
|---|---|
| Beginning Balance | The leave balance as of the beginning of this year for each leave type is displayed. |
| Advanced/Earned | The number of units of leave advanced or earned as of the last pay period is displayed. |
| Pending Earned | The total leave earned but not yet processed through payroll is displayed. |
| Used | The number of units of leave used as of the last pay period is displayed. |
| Pending Used | The total leave pending and approved but not yet processed through payroll is displayed. This amount is subtracted from the Available Balance field. |
| Available | The total number of leave units still available for use is displayed. The Available balance is determined by the following calculation: (prior year balance + advanced earned + pending earned) - used - pending used |
| Units | Indicates the type of units (hours or days) that is used when calculating leave requests. |
❏ Click OK to close the window.
View leave in a calendar format
❏ In the upper-right corner, click 
to view leave requests in a calendar format. A view of the current month is displayed with all submitted leave requests. This page provides a view of all leave requests for yourself, your direct report employees, and any employees who report to them.
❏ Click a leave request entry from the calendar to open a window with the leave request details.
- Click
to view the previous month. - Click
to view the next month. - Click Current Month to view the current month. The Current Month button is only enabled if you are viewing a prior or future month.
- Click X or Close to close the calendar view and return to the table view.
Note: You may have to use the scroll bar to scroll down and view the Close button.
Approve or disapprove a leave request:
Under Leave Requests Pending Action, a list of leave requests pending action is displayed with the following details:
| Employee | The employee number and name are displayed. |
|---|---|
| Start and End Date | The start and end date range for the leave request is displayed in the MMDDYYYY format. |
| Start and End Time | The start and end time range for the leave request is displayed in the HH MM format. |
| Leave Type | The leave type requested is displayed. |
| Absence Reason | The absence reason for the leave request is displayed. |
| Leave Requested | The total amount of requested leave and unit type (i.e., hours or days) is displayed. |
| Comment Log | Any employee comments that were added to the leave request are displayed. |
❏ Under Supervisor Action, select the appropriate action (Approve, Disapprove, or No Action).
❏ The Comment Log text box is enabled if Approve or Disapprove is selected. Type any comments related to the leave request.
- If you approve the leave request, a comment is not required.
- If you disapprove the leave request, a comment is required. This comment is included in the email message that is sent to the employee notifying them of the action taken.
❏ Click Save. If you are the final approver, an email message is sent to the employee notifying them of the action (approved/disapproved) taken on the request.
- If the request is approved or disapproved, the request is no longer displayed in the list of pending leave requests.
- If no action is taken, the request remains on the list of pending leave requests.
Admin Note: The payroll department will use the Utilities > Import Online Leave Requests page in the ASCENDER Payroll application to import the leave request(s) from EmployeePortal and create a leave transmittal to be processed by payroll. After a leave transmittal has been created in Payroll, the employee can no longer edit or delete the leave request.