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travelreimbursementrequests [2021/06/24 18:58] – emorenotravelreimbursementrequests [2022/11/14 15:50] (current) – emoreno
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 <div #english> <div #english>
-======Travel Reimbursement Requests======+======Travel Reimbursement Requests (Solicitudes de viajes)======
  
-<div #message></div>+Use the Table of Contents to access a page.
  
-//**EmployeePortal > Travel Reimbursement Requests**// 
- 
-<WRAP round intro>This page is used to create, edit, delete, and submit travel reimbursement requests. There are two types of travel reimbursement requests, Mileage and Extended. After a travel reimbursement request is processed by payroll, it is no longer displayed on this page. 
- 
-If this page is not enabled, check with your EmployeePortal administrator as your LEA may have opted to not allow access. 
- 
-If a message is available from your LEA, it is displayed in red at the top of the page. 
- 
-++++Employee Notes|{{page>general:travelreimbursementrequestsnotes&inline}}++++ 
-</WRAP> 
- 
-The following information is displayed at the top of the page: 
- 
-^Field^Description^ 
-^Vendor Nbr|Your vendor number, as set up in ASCENDER Finance, is displayed.| 
-^Address|{{page>general:travelreimbursementrequestaddress}}| 
- 
-<WRAP box>**Note**:  Employees MUST have an established vendor number to enter travel reimbursement requests. 
-</WRAP> 
- 
-^Commute Distance|The commute distance is displayed. This is the number of miles between your home and assigned work location.\\  \\  If you need to update your commute distance, click **Change**. The Please enter your one-way commute distance pop-up window opens. Type your commute distance and then click **Save** to close the pop-up window. Valid values are 0-999.9.\\  \\  **Admin Note**: The commute distance can also be updated on the employee's demographic record in ASCENDER Personnel. | 
-^Pay Campus|The campus is automatically populated with your assigned pay campus.\\  \\  **Admin Note**: The pay campus is retrieved from the highest pay frequency where the employee is active.  | 
- 
- 
-A list of your unprocessed (not processed by payroll) travel reimbursement requests is displayed if any. The following details are displayed for each travel reimbursement request: 
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-  * If the travel reimbursement request **Status** is //Pending//, you can click **View** to view the details.  
-  * If the travel reimbursement request **Status** is //Saved//, you can click **Edit** to edit the details of the request and then submit it for approval.   
-  * As long as the travel reimbursement request has not been processed by payroll, you can view, edit, or delete the request.   
- 
-^Travel Nbr|The travel number for the existing travel reimbursement request is displayed. The travel number is assigned to a new request when it is saved or submitted. Once a request is submitted, you can track the progress of the request by the travel number. |  
-^First Date|The first date on which the travel occurred is displayed.| 
-^Status|The current status of the travel reimbursement request is displayed. | 
-^Request Total|The total amount of the travel reimbursement request is displayed. | 
-^Check Nbr|Once approved and processed, the travel reimbursement request becomes a Finance check transaction and is paid on the next Finance check run. The check number is displayed.| 
-^Check Date|The Finance check run date is displayed.| 
- 
- 
-VCV Use the following fields to filter the travel reimbursement request information by date range and/or status. 
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-^Status|Click {{:images:dropdown.gif|Drop-down Arrow}} to select the status for which you want to view travel reimbursement request data.\\  \\  <div indent>BBB //All//\\  BBB //Approved//\\  BBB //Pending//\\  BBB //Saved//</div>| 
-^From and To Date|Type the range of dates for which you want to view travel reimbursement request data or click {{:images:ep_calendar_button.jpg|Calendar Icon}} to select the dates.| 
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-VCV Click **Retrieve**. A list of travel reimbursement requests for the specified date range and/or status is displayed. 
- 
- 
----- 
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-====Add a mileage travel reimbursement request:==== 
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-VCV Click **Add** in the upper-right corner of the page. The Add Travel Reimbursement Request pop-up window opens.  
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-VCV If entering a single travel date or multiple consecutive travel dates for non-extended travel (mileage & incidentals), complete the following fields: 
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-^From Date|Type the date on which the travel occurred in the MM-DD-YYYY format. Or, click {{:images:ep_calendar_button.jpg|Calendar Icon}} to select a date. If entering a single date of travel, a **To Date** is not necessary. | 
-^To Date|Type the date on which the travel ended in the MM-DD-YYYY format. Or, click {{:images:ep_calendar_button.jpg|Calendar Icon}} to select a date. |  
-^Campus|The campus is automatically populated with your assigned pay campus.\\  \\  **Admin Note**: The pay campus is retrieved from the highest pay frequency where the employee is active.| 
- 
-VCV If the **From Date** and **To Date** selections exceed a single day, the **Overnight Trip?** check box is displayed.  
-  * **Do not** select the **Overnight Trip?** check box for non-extended travel.  
- <div indent>**Note**: Selecting the **Overnight Trip?** check box allows the display of the additional fields needed when creating an extended travel reimbursement request entry.  
 </div> </div>
  
-VCV Click **Add**. The Travel Reimbursement Request page is displayed with an entry for each day of your travel with pre-populated dates based on your selected to/from dates.  
  
  
-++++Mileage Travel Reimbursement Request|{{page>general:mileagereimbursementrequests&inline}}+++++<div #spanish> 
 +======Travel Reimbursement Requests======
  
----- +Use el Índice para obtener acceso a una página.
- +
-====Add an extended travel reimbursement request:==== +
- +
-VCV Click **Add** in the upper-right corner of the page. The Add Travel Reimbursement Request pop-up window opens.  +
- +
- +
-VCV If entering multiple consecutive travel dates for extended travel (mileage, lodging, meals, and incidentals), complete the following fields: +
- +
-^From Date|Type the date on which the travel occurred in the MM-DD-YYYY format. Or, click {{:images:ep_calendar_button.jpg|Calendar Icon}} to select a date. If entering an extended travel request, indicate the first date of travel.| +
-^To Date|Type the date on which the travel ended in the MM-DD-YYYY format. Or, click {{:images:ep_calendar_button.jpg|Calendar Icon}} to select a date. If entering an extended travel request, indicate the last date of travel.|  +
-^Campus|The campus is automatically populated with your assigned pay campus.\\  \\  **Admin Note**: The pay campus is retrieved from the highest pay frequency where the employee is active.| +
- +
-VCV If the **From Date** and **To Date** selections exceed a single day, the **Overnight Trip?** check box is displayed.  +
- +
-  * Select the **Overnight Trip?** check box. The time fields are displayed.  +
- <div indent>**Note**: Selecting the **Overnight Trip?** check box allows the display of the additional fields needed when creating an extended travel reimbursement request entry. +
 </div> </div>
- 
-^From Time|Type the time at which you departed the origination location (start time) in the HH MM format. Click {{:images:dropdown.gif|Drop-down Arrow}} to select AM or PM.| 
-^To Time|Type the time at which you returned to the origination location (end time) in the HH MM format. Click {{:images:dropdown.gif|Drop-down Arrow}} to select AM or PM.| 
- 
-VCV Click **Add**. The Travel Reimbursement Request page is displayed with an entry for each day of your travel with pre-populated dates based on your selected to/from dates.  
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-++++Extended Travel Reimbursement Request|{{page>general:extendedreimbursementrequests&inline}}++++ 
- 
- 
------ 
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-Once you have completed your travel reimbursement request:  
- 
- 
-VCV Click **Save** to save the request without submitting it for approval. At this point, the **Documents** button is displayed at the top of the page allowing you to upload documents such as receipts, maps, etc. Once the request is saved, you can return to it at a later time to make changes and submit it for approval.  
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-VCV Click **Submit** to submit the request for approval. The request is sent through the appropriate approval path. 
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-<div indent>You will receive an email notification when the request is approved/returned. 
-</div> 
-\\  
-VCV Click **Print** to print the request details.  
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-VCV Click **Cancel** to cancel the request and return to the Travel Reimbursement Request page.  
- 
-</div> 
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travelreimbursementrequests.1624561131.txt.gz · Last modified: 2021/06/24 13:58 (external edit)

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