Registration > Maintenance > Student Enrollment > Forms
The Forms tab allows you to view the status of a student’s forms and maintain submission dates for hand-delivered forms.
Form information is displayed differently on this tab depending on the form type.
Some forms may only require the parent to acknowledge that he has reviewed the form. Other forms require the parent to input data. Some data input by parents must be approved by campus staff in order for the change to be made to the student’s record. These settings are established in ParentPortal Admin on the Form Management pages.
The Forms tab is not available until you retrieve a student on the Student Enrollment page. For a new student, you must enter and save all required data on the Demo1 tab before proceeding to this tab.
All current and next year forms are listed.
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You can filter the listed forms: | |
Sch Yr | Indicate if you want to view online registration forms (upcoming school year) or student data form changes (current school year). For example, if it is currently the 2019-2020 school year, and registration is open for the 2020-2021 school year, select 2020 to see student form changes submitted for the current school year, and/or select 2021 to see form changes submitted from online registration. Annual Student Data Rollover (ASDR) affects the school years displayed. After ASDR is run, the previous school year drops off, and the next school year is added. |
Forms | Select which forms you want to view for the selected school year(s). |
❏ Click Filter.
❏ Click to view the form details.
NOTE: For any form delivered to the campus by the parent, you cannot view the form; the spyglass icon is not available.
If the parent submitted a change to any editable field in a dynamic form via ParentPortal, the each field change must be approved/rejected individually on Pending Updates.
If multiple changes have been submitted, the fields display data for the most recent change submitted.
❏ Click to view details of the requested change(s).
A dynamic form is displayed as a table of fields and values. Only fields that have new or updated values are listed.
Request Type | New Record is displayed if no data currently exists. Update is displayed if the parent requested to change the existing data. Delete is displayed if the parent requested to remove the existing data. |
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Field | The field indicates which data is being updated. |
New Value | The new value entered by the parent in ParentPortal is displayed. |
Status | Accepted is displayed (in green) if the campus administrator accepted the change. Rejected is displayed (in red) if the campus administrator rejected the change. Pending is displayed (in blue) if a campus administrator has not yet accepted or rejected the change. |
❏ Click Print to print the form.
❏ Click OK to close the form.
❏ Click to view a standard form.
The standard form resembles the hard copy form and contains the data entered by the parent if applicable. The form submission date and parent name are also displayed on the form.
Spanish Version | Click to view the Spanish version of the form if it is available. |
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English Version | Click to return to the English version of the form. |
❏ Click Print to print the English or Spanish version of the form.
❏ Click OK to close the form.
❏ Click Save if you entered or changed a date.