Human Resources > Reports > HR Reports > Quarterly/Annual Reports > HRS5100 - W-2 Forms
❏ Per IRS requirements, updated the W-2 forms and all W-2 functionality to support the 2019 tax year.
❏ Removed the W2 Forms - 3 Up (U) parameter option as this version of the form is no longer available.
❏ Modified the Non-preprinted 3 Up (N) parameter option to print the W-2 form instructions on the back of the form three times per page.
❏ Added the Tax Year > 2018, Include instructions (Y/N) or Print instructions only (I) parameter to indicate your printing preference for the W-2 form instructions when the Non-preprinted 3 Up (N) parameter option is selected and the tax year is greater than 2018. If the tax year is less than or equal to 2018, no instructions are printed on the back of the form regardless of the selection in this parameter.
❏ Modified the program to reference the W-2 Print Options section on the Human Resources > Tables > District HR Options page allowing you to select the amounts to be printed on the employee W-2 form (Box 14). This change also applies to W-2 forms printed from ASCENDER EmployeePortal.
❏ Modified the program to use the long version of the employee name when extracting names for W-2 forms. This change applies to the following parameter options: Validation Report (V), Copy A (A), and Non-preprinted 3 Up (N). The program does not truncate characters for the W2Report File (F) option.
- The maximum length allowed for the full name is 28 characters.
- If the length of the full name exceeds the allowed length, the name is truncated.
- The middle name always displays a single middle initial.
- The first name may be truncated to a single initial depending on the length.