ASCENDER Business Release Notes

❏ Per IRS requirements, updated the 1095-C form/instructions and all 1095-C functionality to support the 2025 tax year.

❏ Per IRS requirements, updated the 1095-B AIR file to support the 2025 tax year.

❏ Per IRS requirements, updated the 1095-B forms/instructions and all 1095-B functionality to support the 2025 tax year.

❏ Per IRS requirements, updated the 1095-C forms/instructions and all 1095-C functionality to support the 2025 tax year.

❏ Updated the password requirement message to reflect the correct minimum password length (16). The following pages were affected:

• Login
• Create Account
• Change Password
• Reset Password (expiration)

Note: Special characters are not required.

❏ Added W2 Rpt OT (W2 Reportable Overtime) to the Pre-Post Payroll Earnings Register for initial review. Once payroll is posted, the reportable overtime amounts are included on the Regular Payroll Earnings Register, the YTD Payroll Earnings Register, and the Calendar YTD reports.

❏ Added the Bank Account Change report to the list of Calculation Reports to compare employee bank account information from the current payroll to the previous payroll. It provides a detailed listing of employees with bank account changes and specifies the type of change. The report assists in fraud prevention efforts by allowing users to identify, review, and verify bank account changes, helping to ensure all changes were authorized and processed by payroll staff.

This report was also added to the Payroll Reports menu: Payroll > Reports > Payroll Reports > HRS2450 - Bank Account Change.

❏ Corrected the program to properly handle W2 reportable overtime calculations when voiding a check.

❏ Added the new W2 Rpt OT (reportable overtime) column and included it in all generated totals for employee, campus, and district.

❏ Added the new W2 Rpt OT (reportable overtime) column and included it in all generated totals for employee, campus, and district.

❏ Added the CSV download option and enabled the CSV button.

❏ Modified the program to allow multiple Auxiliary Role ID records to be entered without an end date.

❏ Added this report to provide the amount of overtime being reported in the Reportable Overtime field on the Payroll > Maintenance > Calendar YTD Data > Calendar YTD tab by employee and pay date.

Note: Currently, the report is available for download only as a PDF. A CSV download option will be added in a future release.

❏ Added the Reportable Overtime field to capture the half-time portion of overtime pay from the Payroll > Maintenance > Hours/Pay Transmittals > Ovtm Hours tab, which must be reported to employees. Eligible overtime wages include pay for hours worked over 40 in a week, calculated at 1.5 times the regular rate. Only the additional half-time portion, the extra 0.5 rate applied to overtime hours, is reportable.

❏ Added the Reportable Overtime field under 14 Non-Tax Allowance, which is populated with the calculated reportable overtime wages from the Payroll > Maintenance > Calendar YTD Data > Calendar YTD tab. Also, made changes to ensure that the remaining box 12 amounts are always displayed for all calendar years.

❏ Per IRS requirements, updated the W-2 form/instructions and all W-2 functionality to support the 2025 tax year.

❏ Per IRS requirements, updated the W-2 form/instructions and all W-2 functionality to support the 2025 tax year. Also, added the reportable overtime (OVTM) to box 14.

❏ Added the Reportable Overtime field, which is populated with the calculated reportable overtime wages from the Payroll > Maintenance > Calendar YTD Data > Calendar YTD tab.

❏ Added the TRA Years Experience section from the Personnel > Maintenance > Employment Info page to the report.

❏ Modified the program to exclude the Ed-Fi ODS ID fields when inserting rows as those fields default to null and caused issues when sending data to the Exchange ODS.

❏ Updated the program so TCC Known Issues news displays on the ASCENDER dashboard.

❏ Corrected the issue that caused the report to be blank.

❏ Corrected the following known issue that was previously identified in 11.0210: A known issue may cause -6 errors during TSDS extraction if responsibility records are submitted and then changes are made to the Campus, Staff Classification, and/or Begin Date.

❏ Modified the program so that when changes are made to the following key fields in a responsibility record, the original record is deleted and a new record is inserted to reflect the change. This will assist the with data management required for TSDS staging tables.

• Campus
• Role ID
• Begin Date

❏ Added the TRA Years Experience section from the Personnel > Maintenance > Employment Info page to the report.

❏ Disabled the Preview button on all reports except the following:

Asset Management:

• BAM1350 - Asset Import Report
• BAM1400 - Campus Room Inventory Listing
• BAM9010 - User Created Reports

Budget:

• BUD1200 - Simulation Report

Finance:

• FIN1300 - Check Payments List
• FIN2100 - 1099 Forms
• FIN2500 - Print Vendor Label
• FIN3700 - Cash Position by Bank by Acct Per

Payroll/Personnel:

• HRS1200 - Federal EEOC Report
• HRS1250 - Employee Data Listing
• HRS1400 - Teacher Service Record
• HRS1450 - Employee Mailing Labels
• HRS1550 - New Hire Report
• HRS1650 - Employee Salary Information
• HRS1700 - Social Security Number Verification
• HRS2050 - Proof List of Payroll Transactions
• HRS2500 - Wage and Earning Statement
• HRS2600 - Employee Substitute Report
• HRS3500 - YTD Wage and Earning Statements
• HRS4150 - TRS On-Behalf Payment Journal
• HRS5050 - TWC Wage List
• HRS5250 - 1095-B Forms
• HRS5255 - 1095-C Forms
• HRS6350 - Employee Responsibility Data
• HRS6650 - CYR/NYR Salary Comparison
• User Created Report - HRS9000
• CYR/NYR Positions - HRS9010
• Position History - HRS9020

Purchasing:

• REQ1450 - Print Purchase Orders
• REQ1500 - Reprint Purchase Orders
• REQ2000 - Request for Quotation Report
• REQ9310 - Requisition Report
• REQ9320 - Requisition Items Report
• REQ9330 - Requisition Items Acct Report

Warehouse:

• BWH1150 - Print Shipping Order
• BWH1200 - Reprint Shipping Order
• BWH1450 - Print Purchase Order Form
• BWH1500 - Reprint Purchase Order Form
• BWH2000 - Request for Quotation Report
• Requisition Items Report - BWH9010
• Requisition Items Acct Report - BWH9020

❏ Modified the program to display the TSDS extract message at the beginning of the EOM closing process for accounting period 10. The message notifies users that once accounting period 10 is closed, the TSDS Budget and Payroll extracts will be paused until the Fiscal Year Close process is completed. Displaying the message earlier gives users the option to cancel the process and keep the period open.

❏ Removed this utility from Finance due to increasing challenges over time including:

• Functionality issues
• Conflicts with Ed-Fi integration
• Lack of an audit trail

For additional information, review the Business announcement (Upcoming Change: Discontinuation of Mass Change Account Codes (Mask Crosswalk) Utility in ASCENDER Finance) sent September 15, 2025.

❏ Modified the program to allow employees to have multiple responsibility records for the same year, provided that each record has a different Staff Service value.

❏ Added validation to the Monthly Minutes field to default to 00000 if left blank.

❏ Added validation to the # of Students field to default to 0 if left blank.

❏ Modified the TSDS extract to allow multiple responsibility records to be extracted (as defined on the Responsibility tab). However, a known issue may cause -6 errors during extraction if records are submitted and then changes are made to the Campus, Staff Classification, and/or Begin Date.

❏ Modified the program to correctly update records based on the new allowance of multiple rows for a school year on the Personnel > Maintenance > Staff Demo > Responsibility tab.

❏ Modified the Staff Responsibilities section to display multiple rows if an employee has more than one responsibility record defined for a school year on the Personnel > Maintenance > Staff Demo > Responsibility tab. This change is effective in both Payroll and Personnel.

❏ Added the following fields to align with TSDS Web-Enabled Data Standards:

• TRA Teaching Experience (YearsTRATeachingExperience (E3129)) - Indicates the number of verifiable years of teaching experience as a classroom teacher as described in TEC §48.158.
• TRA Eligibility (LEADeterminedTRAEligibility (E3130)) - Indicates the local education agency (LEA) has determined the teacher (StaffClassification is 087) is employed by a school system and teaches not less than an average of four hours each day, in an academic instructional setting or a career and technology educational setting.

❏ Corrected an issue where employee termination dates were causing ECDS Fatal: 30040-0049 and setting the PK_TEACH_REQMNT to null for Business-only and non-employees.

❏ Corrected the error message that occurred when trying to update the Time Conversion table.

❏ Corrected an issue where selecting invoices for printing and clicking the CSV or PDF icon caused an Internal Server Error to occur. While invoices could be posted, they could not be printed or saved for mailing.

❏ Corrected the UID export file to display the date of birth (DOB) in the required format, MM/DD/YYYY instead of MM-DD-YYYY.

❏ Modified the Unique ID export file to use the long name fields. Also, modified the TSDS Unique ID buttons located on the Personnel > Maintenance > Staff Demo and District Administration > Maintenance > Non-Employee pages to use the long name fields.

❏ Modified field labels to include new rate descriptions that align with TRS terminology. Both the existing and updated labels will be displayed on the page until all label changes are implemented system-wide. The changes are as follows:

• TRS Rate (Added Member Retirement Contribution)
• TRS Fee (Removed this field as it is no longer applicable)
• TRS Insurance (Added Member Care Contribution)
• District Rate (Added State Contribution)
• TRS Care Rate (Added Federal TRS Care)
• TRS Care Emplr Contribution (Added RE TRS-Care Contribution)
• TRS IRS Salary Cap (No change)
• TRS Non-OASDI Rate (Added Public Education Employer Contribution (PEEC))