ASCENDER Business Release Notes

❏ Modified various Payroll reports in the following processes to include the Pay Campus and Pay Dept columns. The column data originates from the Pay Campus and Pay Dept fields on the Payroll > Maintenance > Staff Job/Pay Data > Pay Info tab. The report sorting will remain the same with the addition of the new columns.

• Payroll Processing > Run Payroll > Payroll Calculations
• Payroll Processing > Payroll Adjustments > Check Issue
• Payroll Processing > EOY Payroll Accruals > Run Calculations
• Next Year > Interface NY Payroll to NY Budget > Calculations
• Zero School YTD Accrual Retiree Surcharge Extract
• Utilities > Payroll Simulation > Calculations
• Utilities > Payroll Accrual Variance Extract > Extract
• Utilities > Zero School YTD Accruals > Extract

❏ Removed the following reports that are not available in CSV format:

• Payroll Processing > EOY Payroll Accruals > Mass Delete
• Utilities > Payroll Accrual Variance > Extract
• Utilities > Zero School YTD Accruals > Extract

❏ Loaded the updated Business edit tables for the 2025-2026 school year. Added two additional tables as noted in the Technical Documentation.

❏ Corrected an issue where the automatic “Payroll - Banking Info Record change” email notification was incorrectly sent to users when no actual changes had been made to their banking information.

❏ Modified the program to restrict edits to the Texas Unique Staff ID field once a value is entered and saved.

NOTE: If the Texas Unique Staff ID requires a change, the change must completed using the new TX Unique ID group box on the Personnel > Utilities > Change Staff ID/TX Unique ID page.

❏ Renamed the menu item from Personnel > Utilities > Change Staff ID to Personnel > Utilities > Change Staff ID/TX Unique ID.

❏ Added the Staff ID group box, which includes the existing Old Staff ID/SSN and Enter New Staff ID/SSN fields.

❏ Added the TX Unique ID group box, which includes the new Old TX Unique ID and Enter New TX Unique ID fields.

❏ The following changes were made to improve user experience:

• Modified the program to improve report performance.
• Reordered the report data to display the beginning balance, associated transactions, followed by the ending balance.
• Modified the report to display the account code at the top of a page when the account code is a continuation from the prior page.

❏ Corrected an issue that prevented more than one TIA designation for a teacher from being extracted to the TSDS JSON file even though the teacher had multiple designations and multiple designations are allowed.

❏ Implemented system changes to improve performance issues when printing/re-printing purchase orders in Purchasing and Warehouse.

❏ Modified the program to include the TSDS days employed in the mass deletion process.

❏ Corrected 2024 and 2023 1095-C printed forms to accurately correspond with the information displayed within the system.

❏ This release includes the execution of a TSDS Payroll extract, which will correct S-type supplements and amounts associated with payroll accounts. Any recent changes to TSDS Payroll data will be included. The Budget extract will run as usual if the current accounting period is 10. If the End-of-Month process for accounting period 10 is complete, the Budget extract will not run but a report will be emailed.

❏ Corrected the issue that caused S-type extra duty pay codes to extract with a zero dollar amount in the TSDS Payroll Extract. This caused Payroll fatal error: 30060-0014: If PayrollAmount is 0, then PayrollActivity must be “78”.

❏ Per IRS requirements, updated the W-2 form/instructions and all W-2 functionality to support the 2024 tax year.

❏ Modified the program to include the # of Students in the StaffEducationOrganizationAssignmentAssociation extract, staging table, and API.

❏ Modified the program to include the TSDS days employed in the mass deletion process.

❏ Modified the program to shorten the table descriptions of Warehouse and Restock to WHSE and RSTK. The following processes were affected:

• Utilities > Mass Delete Requisition Records
• Utilities > Mass Reverse Pending Requisitions
• Maintenance > Create/Modify Warehouse Requisitions
• Maintenance > Approve Warehouse Requisitions
• Maintenance > Fill Back Orders

❏ Per IRS requirements, updated the W-2 form/instructions and all W-2 functionality to support the 2024 tax year.

❏ Corrected the issue that caused the following SQL error to occur when trying to approve CIP transactions: SQL Anywhere Error 274: Procedure or trigger calls have nested too deeply.

❏ Added a new page to keep a record of the number of days an employee has been employed for TSDS reporting purposes and manage begin/end dates if corrections are necessary. Each record displays the percent of day employed, the TSDS number of days employed, the begin and end dates, a date timestamp indicating when the record was created, and the module within the system where the update originated.

❏ Modified Personnel extracts to properly report TSDS data. The Change in Position (CIP) process will now evaluate whether TSDS number of days employed records need to be updated with an end date or inserted with begin dates.

This fix also corrects the previously known issue in 9.0200. When a CIP was approved, the system was erroneously doubling the Percent Day Employed value.

❏ Modified the calculation for the Pct Day Employed Effective Date field. The previous calculation, End Date = Effective Date - 1, has been replaced with End Date = Effective Date. This aligns the End Date with the Effective Date .

❏ Modified the program to include the TSDS days employed in the mass deletion process.

The Business Fall extracts (Budget and Payroll) were modified to run in alignment with the TSDS schedule. Extracts will now run from the beginning of the fiscal year until the day after accounting period 10 closes. As a result the following changes were implemented:

❏ Added the Extract TSDS column to the Business Finance Options database table. Values are:

• 0 - Do not extract when the general ledger file ID = C and the current accounting period is greater than 10 or less than the starting accounting period.
• 1 - (Default for new year) - Extract when the general ledger file ID = C and the current accounting period is less than 10 and greater than the starting accounting period.
• 2 - Extract when the general ledger file ID = C and the current accounting period = 11.
• 3 - Last extract (one day after period 10 is closed)
• 4 - Last report (two days after period 10 is closed)

The Extract TSDS column status is updated when the following processes are run:

• Finance > Utilities > Move Current to New File ID
• Finance > Utilities > End of Month Closing - A message is displayed indicating that Accounting Period 10 has been closed and the TSDS Budget and Payroll extracts will be paused until the Fiscal Year Close process is done.
• Finance > Utilities > Fiscal Year Close

❏ Modified the nightly stored procedure in District Administration to include and update the TSDS number of days employed, which includes either updating existing records with end dates or inserting new records with begin dates.

❏ Per TSDS requirements, the following changes were made to the tab:

• Removed the Grade Level column and field.
• Added the SPED Student Age Range field to select the code indicating the age range of Special Education students supported by the teacher or paraprofessional staff member. This data will also be included in the Personnel > Utilities > Mass Update > Responsibility process.

❏ Added the Pct Day Employed Effective Date field to the Employment Dates section. This field only applies to employees with an Employee Status of 1, 2, 3, 4, 5, or A, and is only enabled when the Percent Day Employed is changed. If the Percent Day Employed is changed, the Pct Day Employed Effective Date is required.

❏ Per TSDS requirements, the following changes were made to the Staff Responsibilities section of the report:

• Removed the Grade Level column.
• Added the SPED Student Age Range column.

❏ Per TSDS requirements, the following changes were made to the Responsibility section of the report parameters:

• Removed the Grade Level checkbox.
• Added the SPED Age Rng Cd checkbox.

❏ Corrected the issue that prevented the process from generating 2025 responsibility records as intended on the Personnel > Maintenance > Staff Demo > Responsibility tab.