ASCENDER 9.0200

The Business Fall extracts (Budget and Payroll) were modified to run in alignment with the TSDS schedule. Extracts will now run from the beginning of the fiscal year until the day after accounting period 10 closes. As a result the following changes were implemented:

❏ Added the Extract TSDS column to the Business Finance Options database table. Values are:

• 0 - Do not extract when the general ledger file ID = C and the current accounting period is greater than 10 or less than the starting accounting period.
• 1 - (Default for new year) - Extract when the general ledger file ID = C and the current accounting period is less than 10 and greater than the starting accounting period.
• 2 - Extract when the general ledger file ID = C and the current accounting period = 11.
• 3 - Last extract (one day after period 10 is closed)
• 4 - Last report (two days after period 10 is closed)

The Extract TSDS column status is updated when the following processes are run:

• Finance > Utilities > Move Current to New File ID
• Finance > Utilities > End of Month Closing - A message is displayed indicating that Accounting Period 10 has been closed and the TSDS Budget and Payroll extracts will be paused until the Fiscal Year Close process is done.
• Finance > Utilities > Fiscal Year Close

❏ Modified the nightly stored procedure in District Administration to include and update the TSDS number of days employed, which includes either updating existing records with end dates or inserting new records with begin dates.

❏ Per TSDS requirements, the following changes were made to the tab:

• Removed the Grade Level column and field.
• Added the SPED Student Age Range field to select the code indicating the age range of Special Education students supported by the teacher or paraprofessional staff member. This data will also be included in the Personnel > Utilities > Mass Update > Responsibility process.

❏ Added the Pct Day Employed Effective Date field to the Employment Dates section. This field only applies to employees with an Employee Status of 1, 2, 3, 4, 5, or A, and is only enabled when the Percent Day Employed is changed. If the Percent Day Employed is changed, the Pct Day Employed Effective Date is required.

❏ Per TSDS requirements, the following changes were made to the Staff Responsibilities section of the report:

• Removed the Grade Level column.
• Added the SPED Student Age Range column.

❏ Per TSDS requirements, the following changes were made to the Responsibility section of the report parameters:

• Removed the Grade Level checkbox.
• Added the SPED Age Rng Cd checkbox.