ASCENDER Student Release Notes

❏ Updated the program to clear the As of Status Last Friday October and As of Status Last Day Enrollment codes during the ASDR process.

❏ Corrected the issue that caused some fields to be deleted when users saved on the page.

❏ Modified the SAT5000 - Flexible Attendance District Summary report as follows:

• Changed the title of Row D to Total Adjusted Eligible Equivalent Days Present*.
• Adjusted Eligible Equivalent Days is now calculated as the lesser of the Eligible Equivalent Days or NUMBER-DAYS-TAUGHT (E0935). (Per student, campus, instructional track, reporting period and grade level)
• Added the following footnote to the bottom of the report: *The Adjusted Eligible Equivalent Days is the lesser of Eligible Equivalent Days and Number of Days Taught. LEAs cannot be funded for more than Number of Days Taught in each reporting period.

❏ Corrected the issue that caused the SAT3001 - ADSY Campus/District Summary Report to incorrectly calculate several values. The calculations have been corrected per TEA's Report Help documentation.

❏ Corrected the issue that caused the SAT0600 - Student Detail Report to incorrectly calculate CTE hours.

❏ Corrected the issue on the SAT0900 - Campus/District Summary Report that caused values for rows Q and W to not match when compared to values on the Tier 3 detail page.

❏ Corrected the issue on the SAT0900C - Campus/District Summary Report (COVID) that caused values for rows Q and W to not match when compared to values on the Tier 3 detail page.

❏ Corrected the issue on the SAT0920 - Campus/District Multi-Track Summary Report that caused values for rows Q and W to not match when compared to values on the Tier 3 detail page.

❏ Corrected the issue that caused the Q3 value on SAT0950 - District Attendance and Contact Hours to not match the same value on the Tier 3 detail page on the following reports:

• SAT0900 - Campus/District Summary Report
• SAT0900C - Campus/District Summary Report (COVID)
• SAT0920 - Campus/District Multi-Track Summary Report

❏ Corrected the issue on the SAT2100 - Six Weeks FTE Report that caused the Tier 3 detail page to not match the SAT0900 - Campus/District Summary Report Tier 3 detail page.

❏ Corrected an issue that caused documents to not populate for returning student registration when documents are not required and also when the user uploads a document but does not save.

❏ Corrected the issue that caused clients to receive invalid data in the Submitted Students data file when it was downloaded.

❏ Corrected the issue that was causing totals on the SAT0900-Campus/District Summary Report and the SAT0920-Campus/District Multi-Track Summary Report to not match when they should.

❏ Corrected the issue that was preventing the SAT3001-ADSY Campus/District Summary Report from generating data if ADP is not entered on State Reporting > Options > Local Program for Additional Days School Year.

❏ Corrected the issue that was causing the SAT1370-Class Attendance Verification report to pull incorrect course information for campuses with 4 semesters.

❏ Modified H2 (Early Ed Lang Elig Days) and H3 (Early Ed Eco Dis & Lang Elig Days) logic on the following reports to consider Total Eligible Days instead of Bil/ESL days.

• SAT0900
• SAT0900C
• SAT0920
• SAT0600
• SAT2100

❏ Modified the Reporting Period field to allow users to manually enter Indicator Codes 7, 8, or 9.

❏ Modified the report with the following to update and/or delete rules as needed:

• 44425-0009 Changed 2023 to 2024
• 44425-0010 Deleted rule
• 44425-0026 Added DISCIPLINARY-ACTION-REASON-CODEs 62, 63, 64
• 44425-0027 Removed DISIPLINARY-ACTION-REASON-CODE 37
• 44425-0029 Removed DISIPLINARY-ACTION-REASON-CODE 37
• 44425-0034 Changed 2022 to 2023
• 44425-0035 Changed July 1, 2022 to July 1, 2023. Changed June 30, 2023 to June 30, 2024.
• 44425-0047 Added DISCIPLINARY-ACTION-CODEs 06, 26
• 44425-0048 Removed Rule Applies to Charter
• 44425-0049 Removed DISIPLINARY-ACTION-REASON-CODE 37
• 44425-0057 Added DISCIPLINARY-ACTION-REASON-CODEs 62, 63, 64
• 44425-0062 Removed DISIPLINARY-ACTION-REASON-CODE 37
• 44425-0072 Added DISCIPLINARY-ACTION-REASON-CODEs 62, 64
• 44425-0073 Added DISCIPLINARY-ACTION-REASON-CODEs 62, 64

❏ Modified the program to allow the user to add an ADSY course section to the student's schedule in the prior year if ADSY is selected on Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Section and if the student has the Local Program with TEA PEIMS Code 20, assigned to them.

❏ Modified District Administration > Utilities > Annual Student Data Rollover to truncate the table SR_GRDRPT_SCHED_AUDIT correctly before reloading it with new courses for new school year.

❏ Created a new section and page in accordance to TEA requiring the collection of Accelerated Instruction data. Data will be entered at the student level.

❏ Modified the SGR2047 - AAR Multi-Year report, Associate Degree field, to show the degree type earned instead of Yes/No.

❏ Added a column for Result under the Industry Credentials or Certification section on SGR2047 - AAR Multi-Year and SGP1000 - Student Personal Graduation Plan reports.

❏ Modified the SGP1000 - Student Personal Graduation Plan report, Associate Degree field, to show the degree type earned instead of Yes/No.

❏ Corrected the issue that was causing the SHS0835 - Communicable Diseases Report to not function properly when printing the main detail report and the summary report.

❏ Corrected an issue on the W/R Enroll tab and the Contact tab that caused some students to have duplicate rows.

❏ Updated the code table used to populate the drop-down menu options for the As of Status Last Day Enrollment field to use the values from ET_C323_AS_OF_STAT_LST_DAY_ENROLL.

❏ Modified the page to not require a record for the following for school year 2025 and beyond:

• Attribution Code
• Foster Care
• Military Connected

❏ Modified the page to not require a record for the following for school year 2025 and beyond:

• Homeless Status
• Unschooled Asylee Refugee

❏ Modified the page to not require a record for Attribution Code for school year 2025 and beyond.

❏ Modified the page to display the correct error message for Prim Dis when the value is blank or 00 depending on whether or not 00 is valid for that school year.

❏ Created a new menu item so users are able to enter Demographic and UIL Activity information for non-enrolled students.

❏ Created a new tab so users are able to enter Demographic information for non-enrolled students.

❏ Created a new tab so users are able to enter UIL Activity information for non-enrolled students.

❏ Updated the utility to add new data elements and guidance for PERFORMANCE-ACKNOWLEDGMENT-COLLEGE-READINESS-ASSESSMENTS Data Element-TE113 (Code Table TC38) which indicates the student has earned a performance acknowledgment for outstanding performance on the PSAT®, the ACTPLAN®, the SAT®, or the ACT®.

❏ Added data element and guidance for PERFORMANCE-ACKNOWLEDGMENT-APIB-EXAM in the GreenLight export.

❏ Created the Non-Enrolled Student Report Group.

❏ Created report SRG9000 - UIL Activity Participation.

❏ Updated the report with the following changes:

• Corrected an issue that caused some columns to print on the report even though they are not selected on the Create Registration Report page
• Added checkboxes for Result1-15 and Enrolled1-15 to the Graduation section

❏ Modified the EL Performance Measure information in each data file format for STAAR EOC and STAAR 3-8 with a new option, “4: Masters Based on STAAR Performance Level.”

❏ Modified the STAAR 3-8 Edit screens for the Social Studies and Science group boxes with new fields for Performance Level Indicator.

❏ Modified the STAAR 3-8/STAAR 3-8 ALTERNATE Test data file import process with the following TEA changes required for school year 2024:

• PEIMS ID – Field name changed from ‘Student ID’.
• STAAR PROGRESS MEASURE – Reading Language Arts and related fields
• STAAR PROGRESS MEASURE – Mathematics and related fields
• PERFORMANCE LEVEL INDICATOR – New fields added for Social Studies and Science

❏ Modified the program at the Progress Measure field for school years 2023 and 2024 per Cambium student data standards.

❏ Updated the program to align with new Cambium student data standards so that SSN/PEIMS IDs will no longer be included in SDR requests and state assessment results files.

❏ Added fields for school year 2024 for TELPAS and TELPAS Alternate Test imports.

❏ Corrected the issue that caused students with a Record Status of 3 on Registration > Maintenance > Student Enrollment > Demo1 to unsuccessfully login to StudentPortal for their current campus if the next year campus has Grad Plan closed in Scheduling.

❏ Corrected the issue that prevented students from viewing their assignments.

❏ Modified the program to save and display data based on the user's Profile Name instead of User ID.

❏ Corrected the program so ADSY Attendance will use the Local Program Code on Registration > Maintenance > District Profile > Local Program Codes instead of State Reporting > Options.

❏ Modified the program to save DISCIPLINARY-ACTION-CODE 27 or 28 with Offense Code 0062, 0063, or 0064 and to require the location of 01, 02, or 03 for Offense Code 0062, 0063, or 0064.

❏ Modified the following reports to show a Direction column for the student mailing address direction (N,S,E,W) when S is selected for the Address parameter:

• SGR1300
• SGR1310
• SGR1350
• SGR1400
• SGR1410

❏ Modified Grade Reporting > Utilities > ParentPortal Report Cards to show a Direction column for the student mailing address direction (N,S,E,W) when S is selected for the Address parameter on ParentPortal Report Card Options.

❏ Corrected the issue that caused the Local Program to TEA PEIMS Codes dropdown menu to malfunction.

❏ Modified the program to allow a user to select the Additional Days Program checkbox in the prior year, after they have run ASDR.

❏ Corrected an error in the utility that was preventing the Title I Code indicator from being set.

❏ Modified the report for 2024 school year and beyond:

• Replaced the Parent Consent with Dt column with a Consent to Eval Rcvd column.

❏ Modified the report for 2024 school year and beyond:

• Replaced the Parent Consent with Dt column with a Consent to Eval Rcvd column.

❏ Modified the program to add code that will copy Child Care Partnership records from Master Schedule Generator back to Scheduling > Maintenance > Master Schedule > Campus > Sections when the Accept Schedule button is selected on Scheduling > Maintenance > Master Schedule Generator > Generate Campus Schedule > Create Mstr Sched.

❏ Updated the program to align with new Cambium student data standards so that SSN/PEIMS IDs will no longer be included in SDR requests and state assessment results files.

❏ Added fields for school year 2024 for STAAR EOC regular and EOC Historical Cumulative imports.

❏ Corrected the issue that caused some test scores to not load from the new import PSAT file when Test Scores > Utilities > Import Test Scores > PSAT Test was selected.

❏ Updated the program with required OCR File Layout changes.

❏ Updated the program to re-enable the Create OCR File menu option.

❏ Updated DIND: COVID-related Directional Indicators for the 2021-2022 OCR Civil Rights Data Collection.

For a list of extract information, click OCR Extract Information - Part 1: Fall Snapshot Data.

❏ Updated SCHR: School Characteristics for the 2021-2022 OCR Civil Rights Data Collection.

For a list of extract information, click OCR Extract Information - Part 1: Fall Snapshot Data.

❏ Updated PSCH: Preschool Enrollment for the 2021-2022 OCR Civil Rights Data Collection.

For a list of extract information, click OCR Extract Information - Part 1: Fall Snapshot Data.

❏ Updated ENRL: Enrollment for the 2021-2022 OCR Civil Rights Data Collection.

For a list of extract information, click OCR Extract Information - Part 1: Fall Snapshot Data.

❏ Updated PENR: Gifted & Talented, Dual Enrollment, and Credit Recovery Programs for the 2021-2022 OCR Civil Rights Data Collection.

For a list of extract information, click OCR Extract Information - Part 1: Fall Snapshot Data.

❏ Updated COUR: Courses & Classes for the 2021-2022 OCR Civil Rights Data Collection.

For a list of extract information, click OCR Extract Information - Part 1: Fall Snapshot Data.

❏ Updated APIB: International Baccalaureate Diploma Programme for the 2021-2022 OCR Civil Rights Data Collection.

For a list of extract information, click OCR Extract Information - Part 1: Fall Snapshot Data.

❏ Updated EXAM: SAT/ACT & Advance Placement (AP) Exams for the 2021-2022 OCR Civil Rights Data Collection.

For a list of extract information, click OCR Extract Information - Part 2: Exam, Staff, and Retention.

❏ Updated STAF: School & School Support Staff for the 2021-2022 OCR Civil Rights Data Collection.

For a list of extract information, click OCR Extract Information - Part 2: Exam, Staff, and Retention.

❏ Updated RETN: Retention for the 2021-2022 OCR Civil Rights Data Collection.

For a list of extract information, click OCR Extract Information - Part 2: Exam, Staff, and Retention.

❏ Updated ATHL: Single-Sex Interscholastic Athletics for the 2021-2022 OCR Civil Rights Data Collection.

For a list of extract information, click OCR Extract Information - Part 2: Exam, Staff, and Retention.

❏ Updated DISC: Student Discipline for the 2021-2022 OCR Civil Rights Data Collection.

For a list of extract information, click OCR Extract Information - Part 2: Discipline (Suspension, Expulsion, Corporal Punishment).

❏ Updated ARRS: Student Discipline (Referrals to Law Enforcement & School-Related Arrests) for the 2021-2022 OCR Civil Rights Data Collection.

For a list of extract information, click OCR Extract Information - Part 2: Discipline (Suspension, Expulsion, Corporal Punishment).

❏ Updated OFFN: Offenses for the 2021-2022 OCR Civil Rights Data Collection.

For a list of extract information, click OCR Extract Information - Part 2: Discipline (Suspension, Expulsion, Corporal Punishment).

❏ Updated HIBS: Harassment or Bullying for the 2021-2022 OCR Civil Rights Data Collection.

For a list of extract information, click OCR Extract Information - Part 2: Discipline (Suspension, Expulsion, Corporal Punishment).

❏ Updated RSTR: Restraint and Seclusion for the 2021-2022 OCR Civil Rights Data Collection.

For a list of extract information, click OCR Extract Information - Part 2: Discipline (Suspension, Expulsion, Corporal Punishment).

❏ Updated INET: Internet Access and Devices for the 2021-2022 OCR Civil Rights Data Collection.

For a list of extract information, click OCR Extract Information - Part 2: Discipline (Suspension, Expulsion, Corporal Punishment).

❏ Updated the extract for the 2021-2022 OCR Civil Rights Data Collection.

❏ Updated the program to hide the Create OCR File menu option. The updated file layout will be released in January 2024.

❏ Updated the report file to comply with the 2021-2022 OCR Civil Rights Data Collection.

❏ Updated the report file to comply with the 2021-2022 OCR Civil Rights Data Collection.

❏ Updated the report file to comply with the 2021-2022 OCR Civil Rights Data Collection.

❏ Added logic to dbAssistant for the 2023-2024 school year to update the table st_atrisk_assmt_110pct with new 110% passing scores.

New values were loaded for At Risk assessments that will determine if a student passed an assessment by at least 110% in order to not be classified as at risk for previously failing the this subject.

❏ Modified the Student Information button on Registration, Grade Reporting, and Attendance to pre-check if the campus and grade level information entered for student is correct before running a report.

❏ Corrected the 6:00pm extract calculation for As of Status Last Friday October code.

❏ Modified the following pages to calculate AsOfStatusLastFridayOctober data during the nightly 6:00pm extract:

• Registration > Maintenance > Student Enrollment > Demo1 > Status Indicators - No-shows and currently enrolled students
• Registration > Maintenance > Prior Year Leaver Tracking > Leaver Tracking - Prior year leaver students
• State Reporting > Maintenance > Fall > Student > Demo

❏ Updated the page to remove leftover edits when the PK Prog Eval Type field was removed.

❏ Removed the following error messages for school year 2024 and beyond:

• PGP: If Distinguished Coursework is not 0, then at least one endorsement must be a 1 or 2.
• PGP: To complete Distinguished, one Endorsement must also be completed.

❏ Modified the page to allow the following data elements to be editable for the prior year (1 year only) if the student is listed in SR_STU_LEAVER and NO_SHOW=0.

• E-mail - SR_STU_DEMO.EMAIL
• Num - SR_STU_DEMO.STR_NBR_PHYS 
• Street - SR_STU_DEMO.STR_NAME_PHYS
• Direction - SR_STU_DEMO STR_DRCTN_PHYS 
• Apt - SR_STU_DEMO.APT_NBR_PHYS_ADDR
• City - SR_STU_DEMO.CITY_NAME_PHYS_ADDR
• State - SR_STU_DEMO.PHYS_ADDR_STATE
• Zip - SR_STU_DEMO.ZIP_CODE_PHYS_ADDR and SR_STU_DEMO.ZIP4_PHYS_ADDR

❏ Removed the following error message for school year 2024 and beyond:

• Graduation: If Foundation Coursework is 2, Distinguished Coursework and endorsements must be a 0 or 2.

❏ Modified the page to allow the following data elements to be editable for the prior year (1 year only) if the student is listed in SR_STU_LEAVER and NO_SHOW=0.

For contacts who are: Priority=1 and Guardian=1

• First - SR_PARENT.NAME_F
• Middle - SR_PARENT.NAME_M
• Last - SR_PARENT.NAME_L
• Gen - SR_PARENT.GEN
• Relation - SR_PARENT.RELAT
• Address Number - SR_PARENT.STR_NBR
• Address Street Name - SR_PARENT.STR_NAME
• Address Apt Nbr - SR_PARENT.APT_NBR
• Address City - SR_PARENT.CITY
• Address State - SR_PARENT.STATE_CD
• Address Zip Code - SR_PARENT.ZIP and SR_PARENT_ZIP4
• Email - SR_PARENT.EMAIL
• Home Phone Nbr - SR_PARENT.PHONE_AREA_CD and SR_PARENT.PHONE_NBR
• Business Phone Nbr - SR_PARENT.PHONE_AREA_CD_BUS and SR_PARENT.PHONE_NBR_BUS and SR_PARENT.PHONE_EXT_BUS
• Other Phone Nbr - SR_PARENT.OTHER_PHONE_AC and SR_PARENT.OTHER_PHONE_NBR and SR_PARENT.OTHER_PHONE_EXT

❏ Modified the page to allow the Reason Cd to be editable for the prior year (1 year only) if the student is listed in SR_STU_LEAVER and NO_SHOW=0.

❏ Corrected the issue that resulted in data not displaying for student discipline incidents.

❏ Updated the page to add an edit that will prevent duplicate values in the From field.

❏ Modified the Associate Degree field from a checkbox to a drop-down menu.

❏ Modified the page to remove the Begin Date and End Date fields for Charter Enrollment beginning with school year 2023 and beyond.

❏ Modified the page to remove the Begin Date and End Date fields for Charter Enrollment beginning with school year 2024 and beyond.

❏ Added the LEA News element to the Quick View dashboard. This feature allows LEA personnel to add and manage important news, announcements, or upcoming events, and display them on the ASCENDER Homepage Quick View dashboard. Each news entry includes a start and end date, a summary (topic), and a description. Additionally, if needed, entries can be limited to a specific audience based on their permission to an application and breadcrumb (menu item). This functionality is managed on the new District Administration > Tables > LEA News page.

❏ Added the Daily Attendance by Campus element on the ASCENDER Homepage Quick View dashboard. This feature allows LEA personnel to quickly and conveniently view in a pie chart, the attendance totals for an authorized campus or the sum of all authorized campuses for the day. This listing will be updated each day at noon.

❏ Added the Daily Attendance Listing element on the ASCENDER Homepage Quick View dashboard. This feature allows LEA personnel to quickly and conveniently view a listing of authorized campus attendance figures for the day. This listing will be updated each day at noon.

❏ Removed the PK Prog Eval Type field and drop-down menu.

❏ Added a Child-Care Partnership group box so users can enter multiple Child-Care Operation Number(s).

❏ Modified the page to add Child Care Operation Number(s) to the page logic.

❏ Modified the page to allow up to 60 characters in the street address field when printing the schedule inquiry.

❏ Modified the printed inquiry to allow up to 60 characters in the street address field when selecting Print AAR or AAR/Test Scr.

❏ Corrected the issue that prevented clients from deleting categories after successfully running ASDR.

❏ Modified the utility with the new Cambium file format for school year 2023-2024.

❏ Modified the utility to separate the STAAR Interim option so it extracts by itself. Therefore, the Cumulative file extract will not contain STAAR Interim information.

❏ Updated the Cambium file layout and added a telpas_sife value to TELPAS and TELPAS Alternate for school year 2024.

❏ Modified the utility to remove the STAAR Interim option from extracting with Cumulative.

❏ Removed PK Prog Eval Type from the Item to Reset Course drop-down menu.

❏ Modified the report to allow up to 60 characters in the street address field.

SGR0110 - Master Schedule PEIMS (Grd Rpting)

SGR0120 - Master Schedule Sched Info (Grd Rpting)

SGR0130 - Master Sched Section and Grd Rpting Info

❏ Updated the following reports with the following changes:

• SGR0110 - Master Schedule PEIMS (Grd Rpting)
• SGR0120 - Master Schedule Sched Info (Grd Rpting)
• SGR0130 - Master Sched Section and Grd Rpting Info

❏ Removed the PK Prog Eval Code column from the reports.

❏ Added a column for Child-Care Oprn Nbrs to reports.

❏ Modified the report to allow up to 60 characters in the street address field.

❏ Modified the utility with the new Cambium file format for school year 2023-2024.

❏ Updated the page to remove the Child-Care Partnership group box.

❏ Added the Program Evaluation Type field with a drop-down menu.

❏ Modified the page with the following:

• Added a No Svcs option with a checkbox to the Dyslexia group box.
• Added a No Services option with a checkbox between Screen Exception Reason and IEP/SEC 5047 Services.
• Removed the Prior Yr Summer School Bil/ESL option and checkbox from the Status Indicators group box.

❏ Modified the program to allow duplicate entries in the Industry Based Certification group box.

❏ Removed the Parental Consent Date field from the Child Find Initial Evaluation group box and replaced it with the Consent to Evaluation Received Date field starting in 2023-2024.

NOTE: The Parental Consent Date field is still available for SY 2023 and prior.

❏ Deleted the following rules for SY 2023-2024 and beyond:

• 41163-0075
• 41163-0076
• 41163-0077
• 41163-0079
• 41163-0081
• 41163-0084

❏ Removed the Parental Consent Date field from the Child Find Initial Evaluation group box and replaced it with the Consent to Evaluation Received Date field starting in 2023-2024.

NOTE: The Parental Consent Date field is still available for SY 2023 and prior.

❏ Deleted the following rules for SY 2023-2024 and beyond:

• 41163-0075
• 41163-0076
• 41163-0077
• 41163-0079
• 41163-0081
• 41163-0084

❏ Modified the page to make the following required field changes:

• Remove Edit: School District of Residence is required.
• Remove Edit: Race is required.
• Add Edit: Grd Lvl Applying For is required.

❏ Modified the School District of Residence field to allow up to 300 characters.

❏ Updated the program to add the following fields to the import for school year 2023.

• DTS_UPDATE
• ETHN_HISPANIC
• RACE_AMER_INDIAN
• RACE_ASIAN
• RACE_BLACK
• RACE_PACIFIC_ISL
• RACE_WHITE
• CAMPUS_ID_RES_NAME
• S_NBR
• NVR_ENROLLED_PUBLIC_SCH
• OTH_CHILD_APPLYING_CHART
• NAME_OTHER_CHILD_APPLYING
• TIME_OF_DAY_AM
• TIME_OF_DAY_PM
• PK_QUALIFY
• PHONE_PREF

❏ Removed the PK Prog Eval Type option from the Section Information group box.

❏ Added a Child-Care Partnership group box so users can enter multiple Child-Care Operation Number(s) per section.

❏ Added a code to the page logic to copy Child Care Operation Number(s) when a course section is copied.

❏ Removed the PK Prog Eval Type option from the Section Information group box.

❏ Added a Child-Care Partnership group box so users can enter multiple Child-Care Operation Number(s).

❏ Added a code to the page logic to copy Child-Care Operation Number(s) when a campus section is copied.

❏ Modified the utility to add a Child Care Operation Numbers table to the delete Campus Sections logic.

When the user selects Campus Sections, rows from the CR_SEC_CHLD_CARE_PRTNR_NYR table (Child Care Operation Numbers) are successfully deleted.

❏ Corrected an issue with the Retrieve button so users are able to retrieve more than one student.