This is an old revision of the document!

---

There are two ways to create next year campus courses:

• OPTION 1: Copy campus courses. Once copied, courses can be manually updated.

  
  Scheduling > Utilities > Create NY Master Schedule > Campus
  
  

  This utility creates next year campus courses (i.e., the campus master schedule). At the campus level, courses are only created if they are offered at the district level.
  
  If next year master schedule information already exists, the message “Created” is displayed.
  
  NOTE: If choosing Scheduling Option 1: Manual Entry or Option 2: Combination, campuses can choose to create Instructors and Campus Sections on this screen.
  

  Choosing ONLY Campus Courses gives the campus the option to remove and/or modify courses prior to creating the NY instructors and NY campus sections (if they choose to) into the campus schedules. Then for Scheduling Option 1: Manual Entry or Option 2: Combination, instructors and campus sections are created later.

  
  

  
  

  
  

  ❏ Select the data you want to create:
  

  NOTE:

  • Instructors and sections will be populated in the next step of the scheduling process.
  
  • Active Meeting Times is selected by default; however, meeting times will not be created if Campus Sections is not selected.

  
  

  Campus Courses

  Select to create next year courses. Additional fields are enabled: from CY campus Select if you want courses created from the current year campus master schedule. from NY district Select if you want courses created from the next year district master schedule. This option is not usually selected, as it moves ALL courses from the district master schedule, including courses that are no longer used. This option creates all district courses at the campus. This option can be used if the district has only one campus. The Campus Sections field is enabled allowing you to create sections.

  
  

  NOTE: If the Maximum Course Number Length in Scheduling (Maintenance > Master Schedule > District > District Control) is different than the current year Maximum Course Number Length in Grade Reporting (Maintenance > Tables > District Control Table), the courses are created using the crosswalk table that was created in Scheduling when the New Course Number Length was changed to match the new district master schedule on the District Control tab.
  
  After the new course number length has been committed, the crosswalk table will no longer exist, and the courses in current year Grade Reporting will be zero padded to the correct length for next year based on the options selected on the Scheduling District Control tab.

  
  ❏ Click Create.

  You are prompted to confirm that you want to create the selected data. Click Yes.

  
  
  

• OPTION 2: Manually select courses from district master schedule.

  
  Scheduling > Maintenance > Master Schedule > Campus > Selection
  
  

  This tab allows you to select district course records to be added to the campus master schedule.
  
  The campus master schedule contains all the courses and sections offered at the campus. The campus course records are built by selecting district courses; the information from the district course record is automatically copied to the campus course record.
  
  You must establish the campus course records before you can create campus section records.

  
  

  ❏ Select the credit level:
  

  Credit Level	Select the credit level for which you want to add course records. The option All is available for K-12 campuses only.

  ❏ Click Retrieve.

  (left grid) District Courses to Add

  The course records for the district are listed. Courses that have already been selected for the campus master schedule are not listed. To add district courses to the campus master schedule: 1. Select one or more courses in the left grid. 2. Click —› to move the selected course(s) from the left grid to the right grid. 3. Or, click —» to move all courses from the left grid to the right grid. This overrides any selected courses.

  (right grid) Campus Courses to Delete

  All courses selected for the campus master schedule are listed. The campus courses (displayed on the right) are the only campus courses that can be deleted. These courses do not yet have any sections assigned. To remove courses from the campus master schedule: 1. Select one or more courses in the right grid. 2. Click ‹— to move the selected course(s) from the right grid to the left grid. 3. Or, click «— to move all courses from the right grid to the left grid. This overrides any selected courses. The following courses cannot be removed from the right grid: • Courses that have course-sections or enrolled students. You cannot delete a course that is requested by a student as an alternate. • Courses that have been requested by a student at the campus, either as a request or as an alternate request, are displayed in red. You must remove the requests before the courses can be removed from the right grid. • Courses that are part of a district graduation plan, and have at least one student at the campus assigned to the graduation plan. The program will look in the crosswalk table when identifying courses that are part of a graduation plan with students assigned to it when the course number length has been changed on Maintenance > Master Schedule > District > District Control. If the course is part of a district graduation plan, but no students are assigned to the graduation plan, the course can be deleted from the campus courses, but you will first be prompted to confirm that you want to delete the course.

  • If there are multiple pages, page through the list.

    Click to go to the first page of the report or list.
    Click to go back one page.
    Click to go forward one page.
    Click to go to the last page.
    Click to select the page number you want to view in the report or list.

  
  ❏ Click Save.
  
  

  ---

  Undo	Revert to the original course lists before saving. Unsaved changes are lost. The reset function does not reset courses once the lists have been saved.

  
  
  

Modify campus courses as needed.