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academy:year-at-a-glance-before [2019/12/18 21:16] – jstanfordacademy:year-at-a-glance-before [2021/12/06 15:13] – emoreno
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 ======Before the School Year Begins====== ======Before the School Year Begins======
  
-<WRAP round intro>The following tasks must be done before the first day of school.</WRAP> +<WRAP round intro>The following tasks must be done before the first day of school. 
- +</WRAP> 
 +\\ 
 ^Task^Resource^ ^Task^Resource^
-^TxEIS Security Admin^^ +|**ASCENDER Security Admin**| | 
-|VCV Review users and roles.\\  <WRAP box>**NOTE:** Use [[http://askted.tea.state.tx.us|AskTED]] to search by school (set **Information Type** to Personnel). Changes must be made by the district's AskTED administrator.</WRAP>|VCV Security Administration > Reports > List of Users by Permission\\  VCV Security Administration > Reports > List of Tasks Associated With Roles\\  VCV Security Administration > Reports > List of Security Users and Roles|+|VCV Review users and roles.\\  \\  **NOTE:** Use [[http://askted.tea.state.tx.us|AskTED]] to search by school (set **Information Type** to Personnel). Changes must be made by the district's AskTED administrator.|VCV Security Administration > Reports > List of Users by Permission\\  VCV Security Administration > Reports > List of Tasks Associated With Roles\\  VCV Security Administration > Reports > List of Security Users and Roles|
 |VCV Delete accounts for users who retired or are not returning.|Security Administration > Manage Users > Create/Edit User| |VCV Delete accounts for users who retired or are not returning.|Security Administration > Manage Users > Create/Edit User|
 |VCV Add accounts for new staff.|Security Administration > Manage Users > Create/Edit User | |VCV Add accounts for new staff.|Security Administration > Manage Users > Create/Edit User |
-^ASCENDER ParentPortal Admin^^+|**ASCENDER ParentPortal Admin**| |
 |VCV Set up online student enrollment and registration.|[[https://help.ascendertx.com/test/parentportal/doku.php/academy/admin|ASCENDER ParentPortal Admin: Enrollment & Registration]]| |VCV Set up online student enrollment and registration.|[[https://help.ascendertx.com/test/parentportal/doku.php/academy/admin|ASCENDER ParentPortal Admin: Enrollment & Registration]]|
-^Attendance^^+|**Attendance**| |
 |VCV Update attendance posting codes.|[[attendance:maintenance:district:postingcodes|Attendance > Maintenance > District > Posting Codes]]|  |VCV Update attendance posting codes.|[[attendance:maintenance:district:postingcodes|Attendance > Maintenance > District > Posting Codes]]| 
 |VCV Update campus attendance options for each campus.|[[attendance:maintenance:campus:campusoptions|Attendance > Maintenance > Campus > Campus Options]]| |VCV Update campus attendance options for each campus.|[[attendance:maintenance:campus:campusoptions|Attendance > Maintenance > Campus > Campus Options]]|
 |VCV Verify the attendance calendar and total yearly minutes for each track at the campus.|[[attendance:maintenance:campus:campuscalendar|Attendance > Maintenance > Campus > Campus Calendar]]| |VCV Verify the attendance calendar and total yearly minutes for each track at the campus.|[[attendance:maintenance:campus:campuscalendar|Attendance > Maintenance > Campus > Campus Calendar]]|
 |VCV Run reports for verification.|VCV [[attendance:reports:attendancereports:sat1000campusrecapreport|SAT1000 - Campus Recap Report]]\\  VCV [[attendance:reports:attendancereports:sat1100districtrecapreport|SAT1100 - District Recap Report]]\\  VCV [[registration:reports:registrationreports:srg0100campusinformation|SRG0100 - Campus Information]] (see calendar on final pages)|  |VCV Run reports for verification.|VCV [[attendance:reports:attendancereports:sat1000campusrecapreport|SAT1000 - Campus Recap Report]]\\  VCV [[attendance:reports:attendancereports:sat1100districtrecapreport|SAT1100 - District Recap Report]]\\  VCV [[registration:reports:registrationreports:srg0100campusinformation|SRG0100 - Campus Information]] (see calendar on final pages)|
-|VCV Create all attendance letters that will be needed for the school year.|[[https://tcc-help.net/txeistest/student/doku.php/academy/student/attendance_letters|QuickGuide - TxEIS Attendance - Generate Attendance Letters]]| +|VCV Create all attendance letters that will be needed for the school year.|[[https://help.ascendertx.com/test/student/doku.php/academy/student/attendance_letters|QuickGuide - ASCENDER Attendance - Generate Attendance Letters]]| 
-|VCV If using Student Activation/First Day Counts, inactivate all students at the campus.|[[https://tcc-help.net/txeistest/student/doku.php/academy/student/first-day-attendance-counts|TxEIS & txGradebook - Student Activation/First Day Attendance Counts]] (See //Enter Campus Settings & Inactivate Students//)| +|VCV If using Student Activation/First Day Counts, inactivate all students at the campus.|[[https://help.ascendertx.com/test/student/doku.php/academy/student/first-day-attendance-counts|ASCENDER & TeacherPortal - Student Activation/First Day Attendance Counts]] (See //Enter Campus Settings & Inactivate Students//)| 
-^Grade Reporting^^+|**Grade Reporting**|  |
 |VCV Update district master schedule.|[[gradereporting:maintenance:masterschedule:districtschedule:availablecourses|Grade Reporting > Maintenance > Master Schedule > District Schedule]]|  |VCV Update district master schedule.|[[gradereporting:maintenance:masterschedule:districtschedule:availablecourses|Grade Reporting > Maintenance > Master Schedule > District Schedule]]| 
 |VCV Update campus master schedule.|[[gradereporting:maintenance:masterschedule:campusschedule:section|Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Section]]|  |VCV Update campus master schedule.|[[gradereporting:maintenance:masterschedule:campusschedule:section|Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Section]]| 
 |VCV Update campus control options.|[[gradereporting:maintenance:tables:campuscontroloptions|Grade Reporting > Maintenance > Tables > Campus Control Options]]|  |VCV Update campus control options.|[[gradereporting:maintenance:tables:campuscontroloptions|Grade Reporting > Maintenance > Tables > Campus Control Options]]| 
 |VCV Verify that all track end dates are correct.|[[gradereporting:maintenance:tables:campuscontroloptions:parameters|Grade Reporting > Maintenance > Tables > Campus Control Options > Parameters]]| |VCV Verify that all track end dates are correct.|[[gradereporting:maintenance:tables:campuscontroloptions:parameters|Grade Reporting > Maintenance > Tables > Campus Control Options > Parameters]]|
-|VCV (Secondary campuses) Verify the GPA setup.|[[https://tcc-help.net/txeistest/student/doku.php/academy/student/grade_reporting_grade_averaging_class_ranking|TxEIS Grade Reporting - Run Grade Averaging & Class Ranking and Print AARs]] (See //Before You Begin//)|+|VCV (Secondary campuses) Verify the GPA setup.|[[https://help.ascendertx.com/test/student/doku.php/academy/student/grade_reporting_grade_averaging_class_ranking|ASCENDER Grade Reporting - Run Grade Averaging & Class Ranking and Print AARs]] (See //Before You Begin//)|
 |VCV (Elementary campuses) Set up numeric grade conversions for alpha grades in core and non-core courses.|Core:\\  [[gradereporting:maintenance:tables:elementary:coregrdcvsn|Grade Reporting > Maintenance > Tables > Elementary > Core Grd Cvsn]]\\  Non-core:\\  [[gradereporting:maintenance:tables:elementary:noncoregrdcvsn|Grade Reporting > Maintenance > Tables > Elementary > Noncore Grd Cvsn]]| |VCV (Elementary campuses) Set up numeric grade conversions for alpha grades in core and non-core courses.|Core:\\  [[gradereporting:maintenance:tables:elementary:coregrdcvsn|Grade Reporting > Maintenance > Tables > Elementary > Core Grd Cvsn]]\\  Non-core:\\  [[gradereporting:maintenance:tables:elementary:noncoregrdcvsn|Grade Reporting > Maintenance > Tables > Elementary > Noncore Grd Cvsn]]|
 |VCV Select the type of grade that should appear on the report card for each course.|[[gradereporting:maintenance:masterschedule:campusschedule:course|Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Course]] (**Rpt Card Grd Type** field)| |VCV Select the type of grade that should appear on the report card for each course.|[[gradereporting:maintenance:masterschedule:campusschedule:course|Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Course]] (**Rpt Card Grd Type** field)|
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 |VCV Enter schedules for newly enrolled students.|[[gradereporting:maintenance:walkinscheduler:scheduler|Grade Reporting > Maintenance > Walk-in Scheduler > Scheduler]]| |VCV Enter schedules for newly enrolled students.|[[gradereporting:maintenance:walkinscheduler:scheduler|Grade Reporting > Maintenance > Walk-in Scheduler > Scheduler]]|
 |VCV Run reports for verification.|VCV [[gradereporting:reports:gradereportingreports:sgr1930studentschedulesplainpaper|SGR1930 - Student Schedules (Plain Paper)]]\\  VCV [[gradereporting:reports:gradereportingreports:sgr2055studentschedules|SGR2055 - Student Schedules]]| |VCV Run reports for verification.|VCV [[gradereporting:reports:gradereportingreports:sgr1930studentschedulesplainpaper|SGR1930 - Student Schedules (Plain Paper)]]\\  VCV [[gradereporting:reports:gradereportingreports:sgr2055studentschedules|SGR2055 - Student Schedules]]|
-^Graduation Plan^^ +|**Graduation Plan**|  | 
-|VCV Create/update district-level graduation plans.|[[https://tcc-help.net/txeistest/student/doku.php/academy/student/graduation-plan|TxEIS Graduation Plan]] (See Create Graduation Plans)|  +|VCV Create/update district-level graduation plans.|[[https://help.ascendertx.com/test/student/doku.php/academy/student/graduation-plan|ASCENDER Graduation Plan]] (See Create Graduation Plans)|  
-^Registration^^+|**Registration**| |
 |VCV Enroll new students.|[[registration:maintenance:studentenrollment|Registration > Maintenance > Student Enrollment]]| |VCV Enroll new students.|[[registration:maintenance:studentenrollment|Registration > Maintenance > Student Enrollment]]|
 +|VCV Input Immunizations provided during Registration enrollment of new students (Immunization due dates are set by Department of Health).| xxx . xxx . |
 |VCV Set ParentPortal IDs for new students.|[[registration:utilities:setparentportalids|Registration > Utilities > Set Parent Portal IDs]]| |VCV Set ParentPortal IDs for new students.|[[registration:utilities:setparentportalids|Registration > Utilities > Set Parent Portal IDs]]|
-|VCV Run reports for verification.|VCV [[registration:reports:registrationreports:srg0100campusinformation|SRG0100 - Campus Information]]\\  VCV [[registration:reports:registrationreports:srg0600studentspecialprogramlisting|SRG0600 - Student Special Program Listing]]\\  VCV [[registration:reports:registrationreports:srg0800studentregistrationforms|SRG0800 - Registration Forms]]\\  VCV [[registration:reports:registrationreports:srg1200studentstatuschangesbyprogram|SRG1200 - Student Status Changes by Program]]\\  VCV [[registration:reports:registrationreports:srg0800studentregistrationforms|SRG1300 - Student Bus Information]]\\  VCV [[registration:reports:registrationreports:srg1500studentatrisklisting|SRG1500 - Student At Risk Listing]]\\  VCV [[registration:reports:registrationreports:srg1800enrollmentbydistrictofresidence|SRG1800 - Enrollment by District of Residence]]\\  VCV [[registration:reports:registrationreports:srg1900genericprogramsenrollmentcount|SRG1900 - Generic Programs Enrollment Count]]\\  VCV [[registration:reports:registrationreports:srg2000studentcontactinformation|SRG2000 - Student Contact Information]]| +|VCV Run reports for verification.|VCV [[registration:reports:registrationreports:srg0100campusinformation|SRG0100 - Campus Information]]\\  VCV [[registration:reports:registrationreports:srg0600studentspecialprogramlisting|SRG0600 - Student Special Program Listing]]\\  VCV [[registration:reports:registrationreports:srg0800studentregistrationforms|SRG0800 - Registration Forms]]\\  VCV [[registration:reports:registrationreports:srg1200studentstatuschangesbyprogram|SRG1200 - Student Status Changes by Program]]\\  VCV [[registration:reports:registrationreports:srg0800studentregistrationforms|SRG1300 - Student Bus Information]]\\  VCV [[registration:reports:registrationreports:srg1500studentatrisklisting|SRG1500 - Student At Risk Listing]]\\  VCV [[registration:reports:registrationreports:srg1800enrollmentbydistrictofresidence|SRG1800 - Enrollment by District of Residence]]\\  VCV [[registration:reports:registrationreports:srg1900localprogramenrollmentcount|SRG1900 - Local Program Enrollment Count]]\\  VCV [[registration:reports:registrationreports:srg2000studentcontactinformation|SRG2000 - Student Contact Information]]| 
-^ParentPortal Settings in TxEIS^^+|**ParentPortal Settings in ASCENDER**|  |
 |VCV Update ParentPortal district options.|[[registration:maintenance:parentportal:district:options|Registration > Maintenance > Parent Portal > District]]| |VCV Update ParentPortal district options.|[[registration:maintenance:parentportal:district:options|Registration > Maintenance > Parent Portal > District]]|
 |VCV Update ParentPortal campus options.|[[registration:maintenance:parentportal:campus:options|Registration > Maintenance > Parent Portal > Campus]]| |VCV Update ParentPortal campus options.|[[registration:maintenance:parentportal:campus:options|Registration > Maintenance > Parent Portal > Campus]]|
-^txGradebook Settings in TxEIS^^ +|**TeacherPortal Settings in ASCENDER**|  | 
-|VCV Update txGradebook district options.|[[gradereporting:maintenance:gradebookoptions:district:options|Grade Reporting > Maintenance > Gradebook Options > District > Options]]| +|VCV Update TeacherPortal district options.|[[gradereporting:maintenance:teacherportaloptions:district:options|Grade Reporting > Maintenance > TeacherPortal Options > District > Options]]| 
-|VCV Update txGradebook campus options.|[[gradereporting:maintenance:gradebookoptions:campus:options|Grade Reporting > Maintenance > Gradebook Options > Campus > Options]]| +|VCV Update TeacherPortal campus options.|[[gradereporting:maintenance:teacherportaloptions:campus:options|Grade Reporting > Maintenance > TeacherPortal Options > Campus > Options]]| 
-|VCV Update hint questions.|[[gradereporting:maintenance:gradebookoptions:district:hintquestions|Grade Reporting > Maintenance > Gradebook Options > District > Hint Questions]]| +|VCV Update hint questions.|[[gradereporting:maintenance:teacherportaloptions:district:hintquestions|Grade Reporting > Maintenance > TeacherPortal Options > District > Hint Questions]]| 
-|VCV Update txGradebook categories and weights.|[[gradereporting:maintenance:gradebookoptions:campus:categories|Grade Reporting > Maintenance > Gradebook Options > Campus > Categories]]| +|VCV Update TeacherPortal categories and weights.|[[gradereporting:maintenance:teacherportaloptions:campus:categories|Grade Reporting > Maintenance > TeacherPortal Options > Campus > Categories]]| 
-|VCV Remove previous year admin users.|[[gradereporting:maintenance:gradebookoptions:campus:administrativeusers|Grade Reporting > Maintenance > Gradebook Options > Campus > Administrative Users]]| +|VCV Remove previous year admin users.|[[gradereporting:maintenance:teacherportaloptions:campus:administrativeusers|Grade Reporting > Maintenance > TeacherPortal Options > Campus > Administrative Users]]| 
-|VCV Create new txGradebook admin accounts.|District:\\  [[gradereporting:maintenance:gradebookoptions:district:administrativeusers|Grade Reporting > Maintenance > Gradebook Options > District > Administrative Users]]\\  Campus:\\  [[gradereporting:maintenance:gradebookoptions:campus:administrativeusers|Grade Reporting > Maintenance > Gradebook Options > Campus > Administrative Users]]\\  Discipline Approvers:\\  [[registration:maintenance:campusprofile:campusinformationmaintenance:principalcounselor|Registration > Maintenance > Campus Profile > Campus Information Maintenance > Principal/Counselor]]| +|VCV Create new TeacherPortal admin accounts.|District:\\  [[gradereporting:maintenance:teacherportaloptions:district:administrativeusers|Grade Reporting > Maintenance > TeacherPortal Options > District > Administrative Users]]\\  Campus:\\  [[gradereporting:maintenance:teacherportaloptions:campus:administrativeusers|Grade Reporting > Maintenance > TeacherPortal Options > Campus > Administrative Users]]\\  Discipline Approvers:\\  [[registration:maintenance:campusprofile:campusinformationmaintenance:principalcounselor|Registration > Maintenance > Campus Profile > Campus Information Maintenance > Principal/Counselor]]| 
-|VCV Enable txGradebook at all campuses.|[[gradereporting:maintenance:gradebookoptions:district:options|Grade Reporting > Maintenance > Gradebook Options > District > Options]] (set **txGradebook Use Flag** to Enabled)| +|VCV Enable TeacherPortal at all campuses.|[[gradereporting:maintenance:teacherportaloptions:district:options|Grade Reporting > Maintenance > TeacherPortal Options > District > Options]] (set **TeacherPortal Use Flag** to Enabled)| 
-^txGradebook^^ +|**TeacherPortal**|  | 
-|VCV Teachers must create a new txGradebook account.<WRAP box>**NOTE:** Teachers must know their Staff ID to create an account ([[gradereporting:maintenance:masterschedule:campusschedule:instructor|Grade Reporting > Maintenance > Master Schedule > Campus > Instructor]] (to obtain Staff ID).</WRAP>| | +|VCV Teachers must create a new TeacherPortal account.\\  \\  **NOTE:** Teachers must know their Staff ID to create an account ([[gradereporting:maintenance:masterschedule:campusschedule:instructor|Grade Reporting > Maintenance > Master Schedule > Campus > Instructor]] (to obtain Staff ID).| | 
-|VCV Teachers must set up txGradebook courses, assignments, etc.| |+|VCV Teachers must set up TeacherPortal courses, assignments, etc.| |
  
academy/year-at-a-glance-before.txt · Last modified: 2022/05/04 13:49 by apape

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