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--- attendance:maintenance:letters:update:letter [2017/04/20 19:11] – jstanford
+++ attendance:maintenance:letters:update:letter [2020/07/08 13:51] (current) – external edit 127.0.0.1
@@ Line 1: / Line 1: @@
+{{indexmenu_n>20}}
 ======Letter (Attendance)======
@@ Line 5: / Line 6: @@
 //**Attendance > Maintenance > Letters > Update > Letter**//
-<WRAP round intro>This tab allows you to create a form letter or template for each letter ID in the Attendance letter directory.
+{{page>general:attendance_letters_create_intro}}
-</WRAP>
 ++++Best practices for attendance letters| {{page>general:attendance_letters_best_practices&inline}} ++++
@@ Line 12: / Line 12: @@
 ====Update data:====
-Select a letter type in one of the following ways:
+{{page>general:attendance_letters_create_body}}
-  * From the Directory tab, click **Retrieve** for the letter type.
-  * Click the Letter tab. In the drop down at the top of the tab, select the letter type.
-The selected letter type is displayed in the [[http://www.txeis.net/upload/page/0164/docs/TextEditorFeatures.pdf|text editor]].
-Type or edit the letter using as many variables as necessary.
-<WRAP box>It is recommended that you do not enter line breaks by pressing ENTER in the paragraph body, as this will cause the text to wrap incorrectly in the actual letter. Instead, let the text wrap naturally in the editor. When you click **Preview** and print the letters, the line breaks will occur in the appropriate places.</WRAP>
-++++Copying a letter|{{page>general:attendance_letters_copying&inline}} ++++
-To add a variable, position the cursor where you want to insert a variable. Variables must be inserted one at a time.
-Click **Variables** to [[general:select_variable|select a variable]].
-To delete a variable, select the variable and press DELETE.
-Notes:
-The List of Absences variable is used to report absence types and tardy periods if
-tardy equivalent days are specified; it is not available for Annual Notification
-and Mail Out letter types.
-The font attributes (bold, italic, underline, strikeout) for the List of Absences
-variable should not be changed. Otherwise, the letters will not generate.
-A variable cannot be used in the first line of the letter. If the first character
-in the letter must be a variable, precede it with a blank line to ensure that the
-letters process properly.
-Click Save.
-Click Preview to preview the letter. The letter opens in PDF format in an embedded
-Adobe Reader window.
-Under Margins, adjust the left, right, top, and bottom margins as needed.
-Use three digits for the margin with two decimal places (e.g., 1.00). The margins
-are in inches.
-Click Refresh Margins if you changed the margins. The letter is redisplayed with
-the new margins.
-From the Adobe Reader toolbar, you can print the letters, save them to your PC, and
-perform other functions allowed by Adobe Reader.
-Click Save to save changes to the margins.
-To preview another letter type, in the field next to the Edit button, click   to
-select another letter type. The selected letter type is displayed in the embedded
-Adobe Reader window.
-Click Edit to return to the letter editor.

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