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general:registration_forms_form_body
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This is an old revision of the document!

All current and next year forms are listed.

  • Unsubmitted forms are listed first, according to the selected school year.
  • External forms are not listed.
  • The list can be re-sorted.


filters

You can filter the listed forms:

Sch Yr

Indicate if you want to view online registration forms (upcoming school year) or student data form changes (current school year).

For example, if it is currently the 2019-2020 school year, and registration is open for the 2020-2021 school year, select 2020 to see student form changes submitted for the current school year, and/or select 2021 to see form changes submitted from online registration.

Move to Grade Reporting (MTGR) affects the school years displayed. After MTGR is run, the previous school year drops off, and the next school year is added.

Forms

Select which forms you want to view for the selected school year(s).

❏ Click Filter.

Form Name

The name of each form is displayed.

Submit Date

For forms submitted online, the most recent date on which the parent submitted or acknowledged the form via ASCENDER ParentPortal is displayed.

If the parent brings a paper copy of the form to the campus, type the date on which the parent delivered the form in the MMDDYYYY format, or click calendar icon to select the date from a calendar, and click Save.

The date is saved in the Submit Date field.

IMPORTANT: You cannot enter a date unless you have filtered for one school year. If the Sch Yr field has both school years selected, or if no school year is selected, the field is disabled.

Submitter ID

For forms submitted online, the full name of the parent who most recently submitted the change or acknowledged the form via ParentPortal is displayed, according to the ID used to log on to ParentPortal.

If the parent delivered a paper copy of the form to the campus, the full name of the campus administrator who entered the Submit Date date is displayed, according to the ID used to log on to ASCENDER.

Approval Date

For forms submitted online, the date on which the campus administrator most recently approved/rejected the change to the form data via the Pending Updates page is displayed.

'N/A' is displayed for standard forms, any form delivered to the campus by the parent, or any form submitted during New Student Enrollment.

Required Form

Y or N is displayed to indicate if the form is required in either New Student Enrollment or Online Registration. N is only displayed if the form is not required in any group; otherwise, Y is displayed.

STATIC FORMS

Static Forms (Hand Delivered by Parent) - A static form is an electronic version of a paper form (such as a PDF or Word document) that is provided to the parent via ASCENDER ParentPortal but cannot be submitted online. The parent can print, complete, and hand deliver the form to the campus. If the static form is required by the district or campus, you can manually record the date on which the parent submitted the form.

Approval Date
Approver ID
DYNAMIC FORMS

If the parent submitted a change to any editable field in a dynamic form via ASCENDER ParentPortal, the each field change must be approved/rejected individually on Maintenance > Online Registration > Pending Updates.

If multiple changes have been submitted, the fields display data for the most recent change submitted.

Approval Date
Approver ID

Click Spyglass Icon to view details of the requested change(s). A dynamic form is displayed as a table of fields and values. Only fields that have new or updated values are listed.

Request Type

New Record is displayed if no data currently exists. Update is displayed if the parent requested to change the existing data. Delete is displayed if the parent requested to remove the existing data.

Field

The field indicates which data is being updated.

New Value

The new value entered by the parent in ASCENDER ParentPortal is displayed.

Status

Accepted is displayed (in green) if the campus administrator accepted the change.

Rejected is displayed (in red) if the campus administrator rejected the change.

Pending is displayed (in blue) if a campus administrator has not yet accepted or rejected the change.

❏ Click Print to print the form.

❏ Click OK to close the form.

Request Type

New Record is displayed if no data currently exists. Update is displayed if the parent requested to change the existing data. Delete is displayed if the parent requested to remove the existing data.

Field

The field indicates which data is being updated.

New Value

The new value entered by the parent in ASCENDER ParentPortal is displayed.

Status

Accepted is displayed (in green) if the campus administrator accepted the change.

Rejected is displayed (in red) if the campus administrator rejected the change.

Pending is displayed (in blue) if a campus administrator has not yet accepted or rejected the change.

❏ Click Print to print the form.

❏ Click OK to close the form.

STANDARD
Approval Date
Approver ID

Click Spyglass Icon to view a standard form. The standard form resembles the hard copy form and contains the data entered by the parent if applicable. The form submission date and parent name are also displayed on the form.

NOTE: For record status 5 students (not currently enrolled in this district, will attend next year), the submitted forms are displayed in the current year only. After Annual Student Data Rollover (ADSR) is run, the next year forms will be listed as the student's current year forms.

Spanish Version

Click to view the Spanish version of the form if it is available.

English Version

Click to return to the English version of the form.

❏ Click Print to print the English or Spanish version of the form.

❏ Click OK to close the form.

Click Save.

general/registration_forms_form_body.1517950488.txt.gz · Last modified: 2018/02/06 15:54 (external edit)

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