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gradereporting:maintenance:student:individualmaint:prioryrtransfer

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gradereporting:maintenance:student:individualmaint:prioryrtransfer [2017/11/29 21:14] – jstanfordgradereporting:maintenance:student:individualmaint:prioryrtransfer [2020/07/08 13:54] (current) – external edit 127.0.0.1
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 <WRAP round intro>This tab allows you to enter prior-year courses for a student who transfers into the district. The courses will be printed on the student's Academic Achievement Record (AAR) ([[gradereporting:reports:gradereportingreports:sgr2047aarmultiyear|SGR2047]]). <WRAP round intro>This tab allows you to enter prior-year courses for a student who transfers into the district. The courses will be printed on the student's Academic Achievement Record (AAR) ([[gradereporting:reports:gradereportingreports:sgr2047aarmultiyear|SGR2047]]).
 +\\  
   * Only one record can be created per year, and only completed years of courses can be added.   * Only one record can be created per year, and only completed years of courses can be added.
-  * If a student transfers in the middle of the year, you must add his courses to his current year grade course records. +  * If a student transfers in the middle of the year, you must add his courses to his current year grade course records.\\  \\   
- +<WRAP box>Summer school courses are typically entered as prior year transfer courses. If Move to Grade Reporting has occurred, and ASCENDER is already set up for the next school year (e.g., 2018-2019), any courses taken during the summer must be entered for the prior school year (e.g., 2017-2018).</WRAP>
-<WRAP box>Summer school courses are typically entered as prior year transfer courses. If Move to Grade Reporting has occurred, and TxEIS is already set up for the next school year (e.g., 2017-2018), any courses taken during the summer must be entered for the prior school year (e.g., 2016-2017).</WRAP>+
 </WRAP> </WRAP>
  
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 ++++Select a student | {{page>general:select_a_student&inline}} ++++ ++++Select a student | {{page>general:select_a_student&inline}} ++++
  
-Click **Retrieve**.+VCV Click **Retrieve**.
  
 {{page>general:grade_reporting_individual_maintenance}} {{page>general:grade_reporting_individual_maintenance}}
  
-Click **+Add** in the upper grid to enter a row for a particular school year. A blank row is added to the grid. +{{page>general:grade_reporting_prior_year_body_upper_grid}}
- +
-^Field^Description^ +
-^School Ending Year|{{page>general:grade_reporting_prior_year_school_ending_year}}| +
-^District ID|{{page>general:grade_reporting_prior_year_district_id}}| +
-^Campus ID|{{page>general:grade_reporting_prior_year_campus_id}}| +
-^Grd Lvl|{{page>general:grade_reporting_prior_year_grade_level}}| +
- +
- +
-<WRAP box>**IMPORTANT:** If entering a summer school course, the course must be taken //in-district//, and the campus must be the same campus where the student was enrolled in the previous school year, in order to include this course in grade averaging for the campus. Some schools use a designated summer school campus ID, which is not the campus where the student was enrolled for the school year. Do not enter that summer school campus ID in this **Campus ID** field.</WRAP> +
- +
-Click **Save** to save the data in the upper grid.\\  \\   +
-In the upper grid, click {{:images:mag_edit.gif|}} to select the year for which you want to add courses.\\  \\   +
-Click **+Add** in the lower grid to add courses taken during the selected year. A blank row is added to the lower grid. (You may need to scroll to the right to find **+Add**.) +
- +
-^Title|{{page>general:grade_reporting_prior_year_title}}| +
-^Service ID|{{page>general:grade_reporting_service_id}}| +
-^Svc ID Desc|{{page>general:grade_reporting_service_id_desc}}| +
-^Svc ID Type|{{page>general:grade_reporting_service_id_type}}| +
- +
-For each semester, up to four semesters, add the following: +
- +
-^Sem #|{{page>general:grade_reporting_prior_year_sem}}| +
-^Exc Abs #|{{page>general:grade_reporting_prior_year_exc_abs}}| +
-^GP (graduation plan) Use #|{{page>general:grade_reporting_prior_year_gp_use}}| +
-^EOC Sem #|{{page>general:grade_reporting_prior_year_eoc_sem}}| +
- +
-Add the following additional information for the course: +
- +
-^Grd Avg|{{page>general:grade_reporting_prior_year_grd_avg}}| +
-^Credits|{{page>general:grade_reporting_update_credit}}| +
-^EOC Final\\  EOC Score|{{page>general:grade_reporting_prior_year_eoc_final_and_score}}| +
-^Loc Crs|{{page>general:grade_reporting_prior_year_loc_crs}}| +
-^Crs Seq|{{page>general:crs_seq}}| +
-^AAR Use|{{page>general:aar_use}}| +
-^Spec Crs|{{page>general:grade_reporting_prior_year_special_course_consideration}}| +
-^GA W (grade averaging weight)|{{page>general:grade_reporting_prior_year_ga_w}}| +
-^GA Table|{{page>general:grade_reporting_prior_year_ga_table}}| +
- +
-Click **Recalculate GPA & Credit //YYYY//**. Additional fields are displayed at the top of the tab:\\  \\   +
-Select any combination of the **Numeric Grade Averaging**, **Grade Point Averaging**, and **4 Point Avg** fields. +
- +
-^4 Point Avg|{{page>general:grade_reporting_prior_year_4-point_avg}}| +
-^Semester\\  Final|{{page>general:grade_reporting_prior_year_recalculate_semester_final}}| +
-^Recalculate Only Credits|{{page>general:grade_reporting_prior_year_recalculate_only_credits}}| +
-^Ready to Recalculate (top grid)|{{page>general:grade_reporting_prior_year_ready_to_recalculate}}| +
- +
-**Calculations for prior-year transfer courses:** +
- +
-  * [[general:grade_reporting_calculations_for_prior_year_transfer_numeric|Numeric]] +
-  * [[general:grade_reporting_calculations_for_prior_year_transfer_grade_point|Grade Point]] +
-  * [[general:grade_reporting_calculations_for_prior_year_transfer_four_point|4 Point]] +
- +
-<WRAP box>You can use **Recalculate GPA & Credit //YYYY//** if: +
-  * The student has records on both the Prior Yr Transfer and Crs Assign tabs. +
-  * The school year being calculated is not the current school year, and the student was withdrawn at the end of the school year for which you are recalculating. +
-  * None of the records in the Crs Assign tab have credits or semester, final, or exam grades. +
-</WRAP>+
  
-Click **Recalculate GPA & Credit //YYYY//** again. The **Ready to Recalc** field is cleared.\\  \\   
-If there is no existing grade averaging record for the school year, a record is created after the recalculation is saved. The default credit level is H.\\  \\   
-Click **Save**. 
  
-  * Grade averaging options are displayed at the top of the tab if grades, grade averaging, GA weight, and GA table values are entered or changed. A warning message is displayed indicating that you must run the [[gradereporting:utilities:cumulativegradeaveragingandclassranking|Cumulative Grade Averaging and Class Ranking utility]] after recalculating the GPA. 
-  * If semester grades are changed, but not the final grade, the course is flagged with an asterisk (*). A warning is displayed indicating that you must manually calculate the grade average. 
  
-If errors occur in the recalculation, you are prompted to print the error report. Click **Yes**.  +{{page>general:grade_reporting_prior_year_body_lower_grid}}
-  * ++ Review, save, and/or print the report. | {{page>general:print&inline}} +++
  
 +{{page>general:grade_reporting_prior_year_body_recalc}}
  
-If you are viewing data for a prior school year, the following fields are displayed: +\\  
-^User ID|{{page>general:grade_reporting_grd_avg_user_id}}| +
-^Date/Time|{{page>general:grade_reporting_grd_avg_date_time}}|+
  
-For a prior school year: +----
-  * If you have been granted historical read-only access in Security Administration, the data is displayed from all school years up to the prior school year. +
-  * If you have been granted historical update access in Security Administration, you can update data for the last year in which the student was enrolled, if the student does not have any current year enroll records. +
-  * All grade calculations are the same as the calculations used for the [[gradereporting:utilities:gradeaveragingandclassranking|Grade Averaging and Class Ranking utility]].+
  
  
-====Other functions and features:==== +^{{:images:trash_delete.gif|Trashcan Icon}} (upper grid)| ++ Delete all prior-year records for the year.|{{page>general:delete_row}} ++| 
-^{{:images:trash_delete.gif|}} (upper grid)| ++ Delete all prior-year records for the year.|{{page>general:delete_row}} ++| +^{{:images:trash_delete.gif|Trashcan Icon}} (lower grid)| ++ Delete a course from the year.|{{page>general:delete_row}} ++|
-^{{:images:trash_delete.gif|}} (lower grid)| ++ Delete a course from the year.|{{page>general:delete_row}} ++|+
 ^Comments| ++ View comments.|{{page>general:grade_reporting_individual_comments}}++| ^Comments| ++ View comments.|{{page>general:grade_reporting_individual_comments}}++|
-^{{:images:medical_alert.png|}}| ++ View medical alert.|{{page>general:grade_reporting_individual_medical_alert}}++| +^{{:images:medical_alert.png|Medical Alert icon}}| ++ View medical alert.|{{page>general:grade_reporting_individual_medical_alert}}++| 
-^Documents| ++ View or attach supporting documentation.|{{page>general:document_attachments}}++|+^Documents|[[general:document_attachments|View or attach supporting documentation.]]|
gradereporting/maintenance/student/individualmaint/prioryrtransfer.1511990061.txt.gz · Last modified: 2017/11/29 16:14 (external edit)

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