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Registration > Maintenance > Student Enrollment
You must select a student before you can access the tabs on the Student Enrollment page.
❏ To retrieve a student's records, select the student in one of the following ways:
Student |
Begin typing the student ID (with leading zeros) or last name. As you begin typing, a drop-down list displays students whose ID or last name begins with the numbers or characters you have typed. The drop-down list displays the students' full name and grade level. From the drop-down list you can select the student. |
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Texas Unique Stu ID |
Type all or part of the student's Texas Unique Student ID to retrieve students whose ID begins with the characters you typed. Review the Assign a TSDS Unique ID guide for additional information. |
Directory | Click to select a student from the Directory. |
(photo) |
If a photo exists for the student, the student photo is displayed. Photos are not displayed in all applications. They are displayed in Attendance (Inquiry), Discipline, Grade Reporting, Graduation Plan, Health, Registration, and Scheduling. They are not displayed in Special Ed or Test Scores. |
The Student Enrollment page is enabled with Demo1 as the default tab.
To add a student who has never had a record in the district:
Leave Student and Texas Unique Stu ID blank, and click Retrieve.
Depending on the setting of Auto Assign Student ID on Maintenance > District Profile > District Maintenance > Control Info, the following occurs:
The Demo1 tab opens with blank fields allowing you to enter the student’s full name and all required demographic data for the student.
The following fields are required to create a student record; however, the more complete the student’s record, the more useful the data is throughout the Student system.
Other bolded fields are required for PEIMS reporting and should be entered.
Re-enroll a student from historical
To locate a student who was previously enrolled in the district, leave Student and Texas Unique Stu ID blank, and click Hist Directory.
The Historical Directory opens
From all Registration > Maintenance > Student Enrollment tabs, you can click Hist Directory to open the Historical Directory, which is used to search students who were enrolled in a prior school year and select a student for re-enrollment.
Enter data in one or more of the following fields, or leave all fields blank.
Last Name |
Type all or part of the student's last name to retrieve students whose last name begins with the letters you have typed. |
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First Name |
Type all or part of the student's first name to retrieve students whose first name begins with the letters you have typed. |
Stu ID |
Type all or part of the student's ID to retrieve students whose ID begins with the characters you typed. |
Texas Unique Stu ID |
Type all or part of the student's Texas Unique Student ID to retrieve students whose ID begins with the characters you typed. Review the Assign a TSDS Unique ID guide for additional information. |
SSN |
Type all or part of the student's social security number to retrieve students whose SSN begins with the characters you typed. |
All except the SSN field are autosuggestion fields. As you begin typing, a drop-down list displays students whose data begins with the numbers or characters you have typed. From the drop-down list you can select the student.
Click Search. The students who meet the criteria entered are displayed. The records are sorted ascending by last name and first name, and then descending by year.
You can re-sort the grid by clicking on an underlined column heading. It will sort in ascending order. Click it again to sort in descending order.
A triangle next to the column heading indicates the column by which the grid is currently sorted and whether it is sorted in ascending or descending order.
The list include enrollment records from the current year and previous years.
• A blue link indicates a student who is not currently enrolled and can be re-enrolled.
• A black link indicates a student who is currently enrolled; these students cannot be re-enrolled.
• You can only click a row for the most recent year the student was enrolled; records for earlier school years are not hyperlinked.
When you locate the student you want to re-enroll, click either the student ID or school year.
• If the student's latest enrollment is in the current school year, a message indicates that the student is currently enrolled. Click OK.
• If the student was last enrolled in a previous school year, a warning message prompts you to confirm that you want to re-enroll the student in the current year. Click Yes, and the Student Enrollment page opens allowing you re-enroll that student.
Click Cancel to return to the previous page without selecting a student.
If you have selected a student who can be re-enrolled, the Student Enrollment page opens allowing you re-enroll that student. The student ID (as displayed in the Student field) must be the same as used previously.
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