Unique ID (UID) Export

Registration > Utilities > Texas Unique Student ID Processing > UID Export

This utility allows you to accomplish two tasks:

Create a weekly export for the TEA of student enrollment and withdrawal events in the district. This functionality replaces the PET Export.
Create an export file of all students at the campus (or all campuses) who do not have an assigned Texas Unique Student ID. The created file can be uploaded to the TEA via TEAL. The TEA will then provide an import file that contains the Texas Unique Student IDs for the students in the file, and you can use the UID Import tab to import that data.

You can also generate a report of students who are missing a UID.

NOTE: Students enrolled at a campus that has been excluded from district reporting on Maintenance > Campus Profile > Campus Information Maintenance > Control Info are excluded from the district-level export.

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ASCENDER Registration - Process Texas Unique Student IDs

Export data:

Ending School Year	The ending year of the school year is displayed.

Missing UID Report	Click the button to view a report of students who do not yet have a UID assigned. The report opens on the same page, below the fields. Click Close Report to hide the report.

Do not create the weekly UID Enrollment file until the Missing UID Report is blank.

❏ Under Select Export Type, indicate the task:

UID Enrollment	This utility creates the comma-delimited CSV file that must be uploaded to the TEA. Records are created for active and withdrawn students who have a UID assigned. The export file includes only “unprocessed students,” meaning their Enrollment Event Flag is blank, which indicates that their enrollment event information has not been previously exported. NOTE: The Enrollment Event Flag is maintained automatically by the system. Users will not see it change or need to update it. NOTE: Withdrawal Reason Code 33 (i.e., status change) is not considered an enrollment event unless the student's campus or grade level has changed.
UID Assignment	Select to create an export file of all students at the campus who do not have an assigned Texas Unique Student ID.
Campus	Type the three-digit campus ID, or leave blank to export data for all campuses. NOTE: Students enrolled at a campus that has been excluded from district reporting on Registration > Maintenance > Campus Profile > Campus Information Maintenance > Control Info are excluded from the district-level export.

❏ Click Execute.

The file is created, and a message is displayed indicating the number of students processed. Click OK.

The file is downloaded according to your browser settings. Locate and save the file in a known location.

❏ Submit the file to the TEA.

About Resetting UID Enrollment Event Flag:

Once students have been exported, ASCENDER flags the student as P-Processed so these students will not be exported to the UID enrollment file.

NOTE: The Enrollment Event Flag is maintained automatically by the system. Users will not see it change or need to update it. However, if necessary, you can use Registration > Utilities > Reset Values to reset the UID Enrollment Event Flag value to blank for students who were already exported for a particular date range. This allows you to resubmit enrollment events for a specified date range with new enrollment events and any updated enrollment records.

The Reset Values utility retrieves all students whose entry date or withdrawal date is within a specified date range and have been processed (i.e., their flag is set to P-Processed) (i.e, their enrollment event information has already been submitted to TEA). The utility resets the flag for the selected students from P-Processed to blank. The utility includes all campuses, grade levels, tracks, and students in the district.

Registration > Utilities > Reset Values

❏ Make the following selections

Parameters For Reset	Select Active Students and Inactive Students. Leave the other fields blank.
Item to Reset	Select UID Enrollment Event Flag.
Values to Reset	Indicate the date range for which the enrollment event flag should be cleared.

❏ Click Reset Values.

Students whose entry or withdrawal date is within a specified date range and have been processed are listed.

❏ In the Students That Meet Criteria grid on the left, select the students whose UID Enrollment Event Flag should be reset to blank.

❏ Click --> to move the students to the Students to be Reset grid on the right.

TIP: If all students need to be reset, use the arrow with the multiple trailing lines to move all students quickly without having to select each one.

❏ Click Save.

A pop-up window will appear with the option to print the Reset Values Report. Select Yes to view it. The report lists each item that was reset, its original value, its new value, and all students whose item was reset.

Once the student flags have been reset to blank, you can re-export the UID Enrollment file.

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