This is an old revision of the document!
Scheduling > Maintenance > Master Schedule > Campus > Instructors
This tab allows you to add and update scheduling information for instructors in the campus master schedule.
Existing instructors are displayed in order by instructor ID. If more instructors are retrieved than can be displayed on one page, you can page through the list.
Click +Add to add an instructor. The fields in the free-form area below the grid are enabled.
Field | Description | ||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|
Instr ID |
Type the three-digit instructor number to add to the campus master schedule. |
||||||||||
Staff ID |
Do one of the following depending on whether the district uses staff IDs or social security numbers (i.e., the setting for Student Applications Staff ID on Registration > Maintenance > District Profile > District Maintenance > Control Info):
If you change a staff ID on this page, the staff ID will be changed across all applications and campuses. Principal/counselors who are also instructors will only have one staff ID.
|
||||||||||
Home Room |
Type the instructor’s home room number, up to four characters. |
||||||||||
Name |
Type the employee's first, middle, and last names and generation code.
In Registration, you can enter up to 60 characters each for the first, middle, and last name. The full name is displayed, up to 60 characters, on the Registration Demo pages.
|
||||||||||
Maximum Values |
NOTE: |
Under Maximum Values, add data in the following fields:
Note: The Resource Allocator Record Creation utility can update the instructors’ maximum values all at once. The Master Schedule Generator uses these values to determine how many sections, etc. to assign an instructor. Since these values, if they are too small, could keep an instructor from being assigned a class, a safe value to use for the maximum values is 99. The following defines the instructor maximum values fields.
In the Study Halls/Day field, type the maximum number of study halls per day that can be assigned to the instructor. The field can be up to two digits.
In the Periods/Day field, type the maximum number of periods per day the instructor can teach. The field can be up to two digits. Type 0 or leave blank if the instructor is not assigned to any classes.
In the Sections/Sem field, type the maximum number of sections per semester that can be assigned to the instructor. The field can be up to two digits. Type 0 or leave blank if the instructor is not assigned to any classes.
In the Preps/Sem field, type the maximum number of unique courses (preparations) per semester that can be assigned the instructor. Unique courses usually require the instructor to do a separate preparation. The field can be up to two digits. Type 0 or leave blank if the instructor is not assigned to any classes.
In the Contact Periods/Year field, type the maximum total contact periods the instructor can be assigned for the year. The field can be up to four digits. Type 0 or leave blank if the instructor is not assigned to any classes.
A contact period is defined as a single class on a single day during one semester.
Total contact periods = semesters x days x periods
Under Restrictions, add data in the following fields:
In the Department field, type the code indicating the academic department with which the instructor is associated. Departments are set up on the Maintenance > Master Schedule Generator > Tables page. The field can be up to three characters.
In the Subject Area field, type the code indicating the academic area with which the instructor is associated. Subject areas are set up on the Maintenance > Master Schedule Generator > Tables page. The field is one character.
In the Rsrvd Room field, type the room number for the instructor’s reserved classroom. If used, the instructor is assigned only to this room. Rooms are set up on the Maintenance
Master Schedule Generator > Tables page. The field can be up to four characters.
Under Designators, three fields allow you to designate rooms according to certain criteria, characteristics, or equipment (e.g., C = computers available). The code can also can be used to designate instructors according to certain skills or characteristics (e.g., S = sign language). Designators are set up on the Maintenance > Master Schedule Generator > Tables > Designators tab. The fields are one character.
Under Elementary, add data in the following fields:
In the Grade field, type the grade level the instructor teaches. The field can be up to two characters.
If an instructor teaches a course with more than one grade level (e.g., physical education), create the course on Maintenance > Tables > Elementary > Elem Courses. The will be assigned to the homeroom instructor, but you can change that the instructor for a particular section on Maintenance > Master Schedule > Campus Schedule > Section.
In the Section field, type the section the instructor teaches. The field is two digits.
Note: Each instructor for each grade level must have a unique section number. If there is a duplicate, the master schedule utility will not run, and will not return an error indicating a duplicate section number for multiple instructors.
Select Exclude from PEIMS if you want to exclude the instructor from PEIMS reporting. If blank, the instructor is extracted for PEIMS reporting.
Click Save. The information is added to the grid.
To edit an instructor record, click . The data is displayed in the free-form area below the grid allowing you to make changes.
Update the fields in the free-form area below the grid, and then click Save to save the changes. The changes are displayed in the grid.
To delete an instructor record, click . The row is shaded red to indicate that it will be deleted when the record is saved.
You can select multiple rows to be deleted at the same time.
Click Save. The selected rows are deleted.
Notes:
You cannot delete an instructor who is assigned to a section.
You can save changes and delete records in the same step (i.e., the changes are all committed when the record is saved). If any changes do not pass validation (i.e., cannot be deleted or have validation errors), none of the changes are saved.
Click Schedule to view the instructor’s schedule. A report of the instructor's schedule is displayed. Review, save, or print the report.
Note: If the campus section information does not exist, the district information is used and displayed in bold type.
The Texas Computer Cooperative (TCC) is committed to making its websites accessible to all users. It is TCC policy to ensure that new and updated content complies with Web Content Accessibility Guidelines (WCAG) 2.0 Level AA. We welcome comments and suggestions to improve the accessibility of our websites. If the format of any material on our website interferes with your ability to access the information, use this form to leave a comment about the accessibility of our website.