Proxies

Scheduling > Maintenance > Master Schedule > Campus > Proxies

This tab allows you to set up normal, control, and match proxies. A proxy contains the multiple courses that are frequently requested by students as a group. The courses are requested by entering the proxy number instead of the individual course numbers.

Normal proxies allow you to assign a group of courses to a student. The student is scheduled into the courses during the scheduling load. When you add the normal proxy number for a student, the courses are added as requests, not the proxy.

Control proxies allow you to schedule students into specific courses identified by the course and section numbers of the proxy. Control proxies are used to schedule students manually.

Match proxies are used to match two courses when you want one course taken half of the school year and the other course taken the other half of the school year. Match proxies allow you to schedule a student into courses with the same section numbers for each course. The match proxy number assigned to the student ensures that he will have the matched courses the same period of the day. Match proxies are used to ensure that students are scheduled into two one-semester courses in different semesters in the same period of the day.
- If you are using Maintenance > Master Schedule Generator > Generate Campus Schedule, the courses contained in the match proxy are generated with matching periods of the day for each section created.
- For match proxies, you have the option of selecting additional fields: Include in Conflict Matrix, Exclude from Stu Crs Requests, Pregrid Restriction, and Grade Restriction.
- Before running a scheduling load, sections must be built for each course using matching section numbers and the same period of the day, but opposite semesters.

Match Proxy Example:

Course	Section	Semester	Course	Section	Semester
Government	01	1	Economics	01	2
Government	02	1	Economics	02	2
Government	03	2	Economics	03	1

Add proxies:

Click Retrieve.

Existing proxies are displayed in the upper grid. The list can be re-sorted.

You can re-sort the grid by clicking on an underlined column heading. It will sort in ascending order. Click it again to sort in descending order.

A triangle next to the column heading indicates the column by which the grid is currently sorted and whether it is sorted in ascending or descending order.
If more proxies are retrieved than can be displayed on one page, you can page through the list.

Click to go to the first page of the report or list.
Click to go back one page.
Click to go forward one page.
Click to go to the last page.
Click to select the page number you want to view in the report or list.

Click +Add in the upper grid to add a new proxy. The fields in the free-form area below the grid are enabled.

Field

Description

Proxy

Title

Type a description of the proxy, up to 15 characters.

Type

❏ Select the type of proxy you want to add.

The fields displayed depend on the type of proxy you select.

For all proxy types, the following fields are displayed:

Pregrid Restriction

If there are grade level restrictions that should restrict the course from being displayed in ASCENDER StudentPortal and SCH0133 - ASCENDER StudentPortal Course List (for ASCENDER districts), select the lowest grade level allowed for the course.

In the adjacent + field, type the number of additional grade levels that are eligible to take the course. When students access ASCENDER StudentPortal, the course will only be displayed in the subject area for students in the grade levels indicated.

For example, if the course is for 7th and 8th grade students, select 07 in the Pregrid Grd Restr field, and type 1 in the + field.

Select EX to exclude the course for all grade levels. This option is not available for proxies.

If the Pregrid Grd Restr field is set to EX, any characters typed in the + field are cleared when you click Save.

If you select Normal or Match, the following field is also displayed:

Exclude from Stu Crs Requests	For match proxies, select if you want to exclude the proxy from the ASCENDER StudentPortal Student Course Requests system. Normal proxies are not used in ASCENDER StudentPortal.

If you select Match, the following fields are also displayed:

Include in Conflict Matrix	Select if you want to include the proxy in the conflict matrix report.
Grade Restriction	If there are grade level restrictions for the course-section, select the lowest grade level allowed. In the adjacent + field, type the number of additional grade levels that are eligible to take the course. For example, if the course is for 7th and 8th grade students, select 07 in the Grd Restr field, and type 1 in the + field.
View	Click to view and print the common sections of courses assigned to the proxy number. This button is only available for match proxies. Review, save, and print the report. Review the report using the following buttons: Click to go to the first page of the report. Click to go back one page. Click to go forward one page. Click to go to the last page of the report. The report can be viewed and saved in various file formats. Click to save and print the report in PDF format. Click to save and print the report in CSV format. (This option is not available for all reports.) When a report is exported to the CSV format, the report headers may not be included. Click to close the report window. Some reports may have a Close Report, Exit, or Cancel button instead.

Add courses to a proxy:

To add courses to the proxy, click in the upper grid to select the proxy, and then click +Add in the lower grid. A blank row is displayed in the lower grid.

Each proxy must contain at least two courses.

Field	Description
Course	Click to select the course. The course title is displayed.
Sec	Click to select a section. This field is only displayed for Control proxy courses.
Sem Cd	The semester for the selected section is displayed. This field is only displayed for control proxy courses.

Click Save.

Other functions and features:

	Edit a record. The data is displayed in fields below the grid allowing you to make changes. Update the fields as needed, click OK, and then click Save. The changes are displayed in the grid.
(upper grid)	Delete a proxy. 1. Click to delete a row. The row is shaded red to indicate that it will be deleted when the record is saved. You can select multiple rows to be deleted at the same time. 2. Click Save. You are prompted to confirm that you want to delete the row. Click Yes to continue. Otherwise, click No. You can save edits and delete records in the same step (i.e., the changes are all committed when the record is saved).
(lower grid)	Delete a course from a proxy. 1. Click to delete a row. The row is shaded red to indicate that it will be deleted when the record is saved. You can select multiple rows to be deleted at the same time. 2. Click Save. You are prompted to confirm that you want to delete the row. Click Yes to continue. Otherwise, click No. You can save edits and delete records in the same step (i.e., the changes are all committed when the record is saved).

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