TP

User Tools

Site Tools

Trace:
academy:admin

Differences

This shows you the differences between two versions of the page.

Link to this comparison view

Both sides previous revisionPrevious revision
Next revision		Previous revision
academy:admin [2020/04/01 20:32] – created jstanfordacademy:admin [2020/07/16 14:58] (current) – lrosdahl
Line 1: Line 1:
 <div head1>TeacherPortal Administrator Guide</div> <div head1>TeacherPortal Administrator Guide</div>
  
-<WRAP box #no-print>{{:images:printer.png|printer icon}}[[:academy:admin?do=export_pdf&toclevels=1-3&book_title=ASCENDER TeacherPortal Administrator Guide| Click here to generate a PDF of this guide (Overview & Before You Begin)]].+<WRAP box #no-print>{{:images:printer.png|printer icon}}[[:academy:admin?do=export_pdf&toclevels=1-3&book_title=ASCENDER TeacherPortal Administrator Guide: Administrator Overview| Click here to generate a PDF of this guide]].
 </WRAP> </WRAP>
  
 {{page>academy:admin_tabs&inline}} {{page>academy:admin_tabs&inline}}
  
-======Overview====== +======TeacherPortal Admin Overview======
- +
- +
-======Before you Begin====== +
- +
-<WRAP intro round>The following information will assist you in implementing ASCENDER ParentPortal New Student Enrollment, Returning Student Registration, and Student Data Maintenance in your district.</WRAP>  +
- +
-=====Accessing the Tools & Assigning Staff===== +
-Determine who will be responsible for managing the tasks:\\  \\   +
-VCV The Form Management setup steps must be completed by a user with a district admin login for ASCENDER ParentPortal. These setup steps cover New Student Enrollment, Returning Student Registration, and Student Data Maintenance.\\  \\   +
-VCV Campus tasks such as enrolling students and accepting data changes must be completed by a user with access to the applicable pages in TxEIS Registration. This user must have a role ID with appropriate access to necessary campuses and the following TxEIS Registration pages:\\  \\   +
-**New Student Enrollment:**\\   +
-    * Registration > Maintenance > Online Registration > New Student Enrollment +
-    * Registration > Maintenance > Parent Portal > Letters > Print > Letter Criteria +
-    * Registration > Maintenance > Parent Portal > Letters > Print > Print Letters +
-    * Registration > Maintenance > Student Enrollment > Forms (Be sure this tab is enabled in Security Admin.)\\   +
-**Returning Student Registration and Student Data Maintenance:**\\   +
-    * Registration > Maintenance > Student Enrollment > Forms (Be sure this tab is enabled in Security Admin.) +
-    * Registration > Maintenance > Online Registration > Register Student  +
-    * Registration > Maintenance > Online Registration > Pending Updates +
-    * Registration > Reports > Registration Reports > Student > SRG0700 - Student Missing Forms +
-    * Registration > Reports > Registration Reports > Student > SRG0710 - Standard Forms (Home Language Survey) +
-    * Registration > Reports > Registration Reports > Student > SRG0720 - Online Registration Forms Related Reports +
-    * Registration > Reports > Registration Reports > Student > SRG0730 - Percentage of Forms Submitted per Campus +
-    * Registration > Reports > Registration Reports > Withdrawal > SRG2300 - Student Information Request +
- +
-=====Planning Ahead===== +
- +
-VCV During the planning phase, contact your regional service center for assistance in developing your forms.\\  \\   +
-VCV Discuss how your campus and district will implement New Student Enrollment (method and location).\\   +
-  * What method will you be using (CAPTCHA or email verification)?\\   +
-  * Where will you be hosting the enrollment event (campus, home, during a Kinder Roundup event or open house, etc.)\\  \\   +
-VCV Determine who will be responsible for completing the form management setup and ongoing maintenance. It is recommended that 1 or 2 staff persons set up and maintain online forms.\\  \\   +
-VCV Review all of the district's current registration documents, and compare them to the available forms. +
-  * Determine whether static forms are needed, and which built-in dynamic and standard forms will be used. +
-  * Make changes to built-in forms as needed. +
-  * Determine if custom forms are needed using district-created questions. +
-  * Contact your service center consultant for assistance with individual situations. +
-\\   +
-VCV Develop a plan to explain how the returning student registration process will work.\\  \\   +
-VCV It is recommended that you communicate in advance to parents that they need to verify that their ASCENDER ParentPortal account and email address are current. Recommendations: +
-\\   +
-  * Send a letter to parents (or use messaging system) to notify them that Returning Student Registration will be available on xx/xx/xxx (or during a particular event). Example: The letter can be created from TxEIS Registration > Reports > Create Registration Report. Select the student contact fields, create the report, and then filter the report by email and populate a mail merge with an electronic form template.\\  \\   +
-  * Enable online student data updates before the Returning Student Registration event. This will give parents an opportunity and a reason to log on to ASCENDER ParentPortal, which may assist districts in reconciling ParentPortal account issues.\\  \\   +
-  * **NOTE:** Registration > Maintenance > Student Enrollment > Contact: The **Email** field for contacts marked as **Parent/Guardian** must match for ALL students associated with the ParentPortal account in order for Registration features to be activated for the parent. This email address must also be the address entered on the parent’s ParentPortal account and it must be validated.\\  \\   +
-VCV Because custom instructions cannot be added to standard forms, consider creating a static form that is listed at the beginning of the standard forms which provides any instructions or additional information you would like to communicate to the parent before beginning the registration process.\\  \\   +
-VCV Consider whether you need to have translators available for any enrollment events. +
- +
-=====Troubleshooting Tools===== +
- +
-VCV The **Guardian Verified** field on Registration > Maintenance > Student Enrollment > Contacts can be used to allow verification of ParentPortal accounts for parents who do not have access to a valid email address.\\  \\   +
-If **Guardian Verified** is selected, the contact's email address can immediately be matched to the email address entered by the parent when registering for an ASCENDER ParentPortal account. If the two addresses match, the contact can complete online registration and update the student's data. This allows you to bypass the normal email verification process for short-term situations where the normal email address verification process cannot be completed. +
- +
- +
  
  
 +<WRAP intro round>Welcome to ASCENDER TeacherPortal!\\  \\  The following information will assist you in using the administration pages associated with TeacherPortal.</WRAP> 
  
 +<div head3>Access Types</div>
  
 +There are various levels of access that can be granted to TeacherPortal users. The districts control access to TeacherPortal through district and campus menus in the Student system.
 +\\  \\  
 +**Administrators**\\  \\  
 +There are four levels of administrative access.
 +  * Administrators can be given full maintenance access or inquiry-only access, and they can be given access to one campus or all campuses.
 +  * Campus-level administrators can also be assigned Discipline-only access.
 +\\  \\  
 +The access level is displayed on the Administrator Options page.
 +\\  \\  
 +**Teachers**\\  \\  
 +Most teachers will have regular (non-administrative) access. Teachers who do not have administrative access are directed to the Announcements page when they log on. The Admin tab is not displayed in the main menu, and some reports that require administrative access are not displayed in the Reports submenu.\\  \\  
 +  * Teachers who teach courses for which students must meet UIL eligibility requirements (e.g., band or athletics) can be granted access to the UIL report in the Reports menu. The UIL report allows a teacher to view their students’ working cycle averages for all of their courses to determine UIL eligibility and locate students who may be at risk of losing eligibility.
 +  * A teacher can be given permission to create campus-wide or course-wide groups of students in TeacherPortal. Special group reports are available that provide data for the student groups.
 +\\  \\  
 +**Long-Term Substitute Teachers**\\  \\  
 +Long-term substitute teachers can be granted access to use TeacherPortal on behalf of a teacher who is out for an extended period of time. When the substitute logs in to TeacherPortal as the teacher, the substitute can select the teacher for whom she/he is substitute teaching. Then, the substitute teacher can proceed to use TeacherPortal as the
 +teacher.
academy/admin.1585773176.txt.gz · Last modified: 2020/04/01 15:32 (external edit)

Page Tools

Except where otherwise noted, content on this wiki is licensed under the following license: CC Attribution-Share Alike 4.0 International

Americans with Disabilities Act (ADA) and Web Accessibility

The Texas Computer Cooperative (TCC) is committed to making its websites accessible to all users. It is TCC policy to ensure that new and updated content complies with Web Content Accessibility Guidelines (WCAG) 2.0 Level AA. We welcome comments and suggestions to improve the accessibility of our websites. If the format of any material on our website interferes with your ability to access the information, use this form to leave a comment about the accessibility of our website.