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Trace: • Copy employees with August contract begin dates from NYR to CYR • Generate the Contract Balance Variance Report • Review file IDs • aca_extract_records • Generate the Contract Balance Variance Report
academy:augusttrsreportingchecklist:6

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academy:augusttrsreportingchecklist:6 [2020/08/11 18:49] – created emorenoacademy:augusttrsreportingchecklist:6 [2024/06/05 19:20] (current) – emoreno
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 ====== Copy employees with August contract begin dates from NYR to CYR ====== ====== Copy employees with August contract begin dates from NYR to CYR ======
  
-**<color #ed1c24>Log on to the next year payroll frequency.</color>**+**<color #ed1c24>Log on to the next year pay frequency.</color>**
  
-[[humanresources:nextyear:copynyrstafftocyr|Human Resources > Next Year > Copy NYR Staff to CYR]]+[[payroll:nextyear:copynyrstafftocyr|Payroll > Next Year > Copy NYR Staff to CYR]]
  
  
-**TIP**: These are employees who have not started receiving their new contract money. +<WRAP center round alert> 
 +**CAUTION**: Only copy employees whose contracts begin in August but will not receive first pay of new school year until September.  
 +</WRAP> 
 + 
 +{{:general:august_trs_process_step_6_copy_nyr_staff_to_cyr.png|Copy NYR Staff to CYR Page}}
  
  
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 VCV In the **Contract Begin Date**, select the pay date. You may need to complete this process several times if you have employees with various August contract begin dates.  VCV In the **Contract Begin Date**, select the pay date. You may need to complete this process several times if you have employees with various August contract begin dates. 
  
-VCV Under **Options**, select **Include Employees with Termination Date** to include employees with a termination date.+VCV Under **Options**, select the applicable options: 
 +  * Select **Include Employees with Termination Date**  
 +  * Only select **Carry over employee deductions** if you updated new year deductions in next year payroll. 
  
 +VCV Click **Execute**. A message is displayed prompting you to create a backup. A backup is recommended. 
  
-VCV Click **Execute**. [[general:printreport|Review the report]].+<WRAP Box>**Note**:  If you need to import the backup file, use the current year [[payroll:utilities:importhrtablesfromdatabasetables 
 +|Payroll > Utilities > Import HR Tables From Database Tables]] page. This functionality is not available in next year Payroll. 
 +</WRAP>
  
-VCV Click **Process** to accept the changes and continue. When all records have been copied, a message is displayed indicating that the process copied records for tables and lists the database record tables that were copied. Click **OK**.+<div indent>[[general:printreport|Review the report]]. 
 +</div> 
 +\\ 
 +VCV Click **Process** to accept the changes and continue. A message is displayed indicating that the process was completed successfully. In addition, a list of the database record tables that were copied is displayed. Click **OK**.
  
-Verify and save the reports before processing. An export is recommended.+<div indent>Verify and save the reports before processing.  
 +</div>
  
  
academy/augusttrsreportingchecklist/6.1597171773.txt.gz · Last modified: 2020/08/11 13:49 (external edit)

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